My dedication to you before I begin. By the end of this you will have gained 3 things. It might be new knowledge, it might be a new method but you MUST gain 3 things by the end. If you don’t my first challenge to you is to stalk me, hunt me down and make sure you get 3 things from me. Because I owe you 3 things! This is meant to help you.
Dominating the skyline of Arkhangelsk, a city in Russia's far north-west, it is believed to be the world's tallest wooden house, soaring 13 floors to reach 144ft - about half the size of the tower of Big Ben. The house that Sutyagin built is also crumbling, incomplete and under threat of demolition from city authorities determined to end the former convict's eccentric 15-year project. When Sutyagin began work on his dacha in 1992, he claims he was only intending to build a two-storey house - larger than those of his neighbours to reflect his position as the city's richest man, but certainly not a contender for the Guinness Book of Records. However, convinced by a trip to see wooden houses in Japan and Norway, he concluded that he had not used roof space efficiently enough and decided to keep building. "First I added three floors but then the house looked ungainly, like a mushroom," he said. "So I added another and it still didn't look right so I kept going. What you see today is a happy accident."There were other motives too. Having grown up in a Soviet communal flat, Sutyagin said he felt lonely living by himself.Not only would his house make a perfect love nest for his molls, it could also accommodate the 18 executives at his construction company.
This is to set the conceptual sceneYou will see this diagram a lot.
A lot of this can seem daunting and I know one of the hardest things is figuring out how to do some of the things I have shown today. If you are interested in further training or assistance please let me know. Based on the number of people who are interested and the areas of interest we can schedule further training sessions to help everyone better use the SharePoint portal.It's our commitment to you that we will continue to hear your feedback and identify the issues. I encourage you to give us feedback during the coming months, and we will continue to deliver more and more functionality, more and more guidance to help you be successful with your application of SharePoint.Thank You for Reading/Listening
Transcript of "The Steps To Effective Governance - SharePoint Saturday New York"
The Steps To EffectiveSharePoint Governance<br />Presented By: Richard Harbridge<br />#SPSNY @rharbridge<br />
There are big risks that are almost always realized when you don’t have it!<br />
SharePoint Sprawl<br />He was only intending to build a two-storyhouse - larger than those of his neighbors to reflect his position as the city's richest man.<br />“First I added three floors but then the house looked ungainly, like a mushroom," he said. "So I added another and it still didn't look right so I kept going…”<br />Risk: Un-Managed Sites and Content were not periodically reviewed for accuracy and relevance.<br />
Quality Deterioration<br />Risk: Did not ensure that content quality is maintained for the life of the portal.<br />
Frustration Failure<br />Risk: Did not consistently provide a high quality user experience.<br />
Priority Paralysis<br />Risk: Did not establish clear decision making authority/ownership and escalation procedures so that conflicts and/or policy violations are resolved in a timely manner.<br />
Ineffective Use of Time/Resources<br />Risk: Did not ensure that the portal strategy is aligned with business objectives so that it continuously delivers business value.<br />
It’s not just about insuring against or mitigating those risks!<br />
What does that mean?<br />Without effective governanceorganization, performance, andcapability are significantly reduced.<br />
Tactical Support Team</li></li></ul><li>Alternative Teams<br />If the organization or implementation is small enough you might only need to start with two and break them apart as you mature/grow.<br /><ul><li>Tactical Team
Tactical Support Team</li></li></ul><li>Business Strategy Team<br />Role: Provide strategic insight, direction and prioritization for the portal.<br />Decentralized<br />Business<br />Centralized<br />IT<br />
Tactical Support Team</li></li></ul><li>Solution (Technical)Strategy Team<br />Role: Provide technical insight, direction and prioritization for the portal.<br />Tip: If a business direction requires new integration or effort with other technologies then a technical representative for that technology will be necessary. <br />
Map Solutions to Objectives<br /> Direct Relationship Indirect Relationship<br />* Objectives should be more specific – Example purposes only.<br />
SharePoint will be…<br /><ul><li>Utilized by Business Users to develop and implement business solutions that use technology without IT’s direct involvement.
Tactical Support Team</li></li></ul><li>The Tactical Operations Team<br />Role: Provide operational (IT- related) support and maintenance for the system infrastructure<br />They manage the more routine maintenance of the system by performing nightly backups, performance monitoring and analysis, and keeping the environment current with security releases and upgrades.<br />
Tactical Support Team</li></li></ul><li>The Tactical Development Team<br />Role: Customize/configure, personalize, and leverageSharePointto achieve business objectives.<br />This team is a loosely-knit community who's membership ranges from highly skilled programmers to technically savvy end users in charge of personalizing departmental team sites.<br />
Development Responsibilities<br /><ul><li>Objectives/Priorities
Tactical Support Team</li></li></ul><li>The Tactical Support Team<br />Role: Provide support of the SharePoint applications and platform.<br />Creates and manages a support system with effective training and proper channels of question or issue escalation and resolution. This team should also include influential users and leaders.<br />
Support Responsibilities<br /><ul><li>Objectives/Priorities
Site Classification and Platform Classification
Why a Governance Site?<br />It’s a lot of content.<br />It’s a collaborative process.<br />It’s an ongoing process.<br />Each piece of content should have a clear owner.<br />Content will need tobe shared.<br />
SharePoint Solutions Listing<br />In addition you can also create a ‘Roadmap’ or basically a Gantt Chart or visual indicator of solutions to show what you have achieved and where you are going with SharePoint.<br />
Policies, Standards and Guidelines<br />Use Search, Metadata, and Approval Workflows to help improve management and user experience.<br />For living documents/standards that require many authors try a Wiki!<br />SharePoint Standards Online<br />
FAQs and a Glossary<br />SharePoint Glossary Online<br />
SharePoint Maturity Model<br />Sadalit van Buren<br />http://sharepointmaturity.com<br />
The Outcome<br />There is a ton of material out there to support you.<br />
What to watch out for…<br />External best practices, policies, standards, and ideas may or may not be the right fit.<br />
Steps to Effective Governance…<br />Understand The Need For Governance<br />Build Your Governance Teams<br />Understand How SharePoint Is/Should Be Used<br />Develop/Practice Guidance and Policies<br />Return to Step 2 and Repeat Steps 2 through 4<br />You Have Perfect Governance<br />You Can Never Truly Achieve Perfect Governance. So long as you are performing the steps you are achieving Effective Governance.<br />
Thank You Organizers, Sponsors andYoufor Making this Possible.<br />Questions? Ideas? Feedback? Contact me:<br /><ul><li>Twitter: @RHarbridge