ILTA 2012 Keynote - Future-Proofing Your SharePoint Strategy

Future-Proofing YourSharePoint Strategy Presented By: Richard Harbridge #ILTASPS @RHarbridge#ILTASPS @RHarbridge

Who am I? Boston#ILTASPS @RHarbridge

#ILTASPS @RHarbridge

Why Does Future-Proofing Matter?#ILTASPS @RHarbridge

If You Aren’t Working Toward The Future You Will Fall Behind#ILTASPS @RHarbridge

How Do You Future-Proof A SharePoint Strategy?#ILTASPS @RHarbridge

What Is The Secret To A Good Strategy? What are our winning conditions for SharePoint? What are our objectives for SharePoint?#ILTASPS @RHarbridge

Future-Proofing SharePoint Strategy Can be done by following these 3 key steps…  Achieve Shared Understanding Of Objectives  Remaining Focused On Achieving Objectives  Plan For SharePoint Challenges And Risks#ILTASPS @RHarbridge

Why Am I Here Today?#ILTASPS @RHarbridge

Have You Seen The New DirectTV Commercials?#ILTASPS @RHarbridge

When You Implement SharePoint Without A Good Strategy… Hi!#ILTASPS @RHarbridge

You Might Assume SharePoint Does Everything… Can SharePoint ___? Yes!#ILTASPS @RHarbridge

And That SharePoint Is The Perfect Fit!#ILTASPS @RHarbridge

And So… You Install SharePoint On A Single Server.#ILTASPS @RHarbridge

You Start Climbing Up To Success!#ILTASPS @RHarbridge

It Started Out Simple#ILTASPS @RHarbridge Visual Concept By Virgil Carroll

Then It Grew#ILTASPS @RHarbridge Visual Concept By Virgil Carroll

Then It Got TOTALLY Out Of Control!!#ILTASPS @RHarbridge Visual Concept By Virgil Carroll

Decision Makers Can No Longer Agree… We need a records Not as much as a kitten management solution! picture rotator!#ILTASPS @RHarbridge

The CFO Watches Costs IncreaseActually that Easy! Just needrequires a third to customizeparty product.. one thing… That requires enterprise CALs…#ILTASPS @RHarbridge

IT Services Can’t Support The Flood Of New Requests#ILTASPS @RHarbridge

And People Are Having More Trouble Finding What They Need#ILTASPS @RHarbridge

As A Result You Are No Longer Climbing Towards Success…#ILTASPS @RHarbridge

Don’t let this be you.#ILTASPS @RHarbridge

Don’t implement SharePoint without a good Strategy.#ILTASPS @RHarbridge

Future-Proofing SharePoint Strategy Can be done by following these 3 key steps… 1. Achieve Shared Understanding Of Objectives#ILTASPS @RHarbridge

1. Shared Understanding Of Objectives#ILTASPS @RHarbridge

The Destination Matters Abundance Of Helpful Data 4 What If We Haven’t 1. Area Map 2. Our Direction 3 Identified Our 3. Our Route 4. Points Of Interest 1 Destination/Goal? 2 5 5. Our Route Risks 6. Upcoming Action 7. Distance/Time To Goal 8. Estimated Duration 6 7 8 9 9. Current Speed/Limit 10. Current Road 10#ILTASPS @RHarbridgeConcept Courtesy of Andrew Jolly

Identifying Our Objectives#ILTASPS @RHarbridge

Abstract Objectives (Platitudes) These are not good objectives!#ILTASPS @RHarbridge

In Canada we learn this right after hockey appreciation in grade school.#ILTASPS @RHarbridge

#ILTASPS @RHarbridge

We would like to automate and improve our ‘paper based’ ‘legal’ ‘contract mngmt’’ ‘contract rview’ processes. Specifically we would like to ‘imprv request#ILTASPS @RHarbridge rspnse time’ by…

Example Legal Contract Solutions • Contract Review Workflow • Request Contract Review Form • Integration with ClientDB • Client Contracts Site#ILTASPS @RHarbridge

Prioritizing Objectives Requires Understanding Value And Difficulty#ILTASPS @RHarbridge

The Simplest Prioritization Formula Ever… Estimated Value Estimated Difficulty#ILTASPS @RHarbridge

Prioritization Example  I have a difficult solution. It’s an 8 in difficulty (out of 10).  I have an easy solution. It’s a 2 in difficulty (out of 10).  The expected value of the difficult solution is 4 (out of 10).  The expected value of the easy solution is 6 (out of 10). Estimated Value Estimated Difficulty#ILTASPS @RHarbridge

Prioritize and Plan S.M.A.R.T. Objectives#ILTASPS @RHarbridge

Ensure everyone understands the objectives.#ILTASPS @RHarbridge

Future-Proofing SharePoint Strategy Can be done by following these 3 key steps… 1. Achieve Shared Understanding Of Objectives 2. Remaining Focused On Achieving Objectives#ILTASPS @RHarbridge

2. Remain Focused On Achieving Objectives#ILTASPS @RHarbridge

Implemented Legal ImplementedSolution! Contracts SharePoint! Have we achieved our objective?#ILTASPS @RHarbridge

A Lesson Courtesy Of The Mars Rover Primary among the missions scientific goals is to search for and characterize a wide range of rocks and soils that hold clues to past water activity on Mars.#ILTASPS @RHarbridge

Have We Achieved Our Goal?#ILTASPS @RHarbridgeConcept Courtesy of Andrew Jolly

Launch Minded People Think… Don’t blow up! Pre Launch Launch#ILTASPS @RHarbridge

Don’t let this be you.#ILTASPS @RHarbridge

Post Launch People Think… Have weWhat are our succeeded in Don’t blow up! gainingobjectives? adoption? Pre Launch Flight Landing Launch What feedback Have we achieved are we getting? our objectives? How will we achieve them? How should we adjust our#ILTASPS @RHarbridge trajectory?

Be this kind of person.#ILTASPS @RHarbridge

Back to our friend the Mars Rover…#ILTASPS @RHarbridge

Have We Achieved Our Goal? Achieved Primary Objective#ILTASPS @RHarbridgeConcept Courtesy of Andrew Jolly

How Important Was Launch? Launch How many people understood how much was involved in planning for launch? Post Launch How many people understood how much was involved after launch?#ILTASPS @RHarbridgeConcept Courtesy of Andrew Jolly

Don’t be the person who understands how to get to a successful launch.#ILTASPS @RHarbridge

Be the person who understands how to get to a successful landing (again and again).#ILTASPS @RHarbridge

Future-Proofing SharePoint Strategy Can be done by following these 3 key steps… 1. Achieve Shared Understanding Of Objectives 2. Remaining Focused On Achieving Objectives 3. Plan For SharePoint Challenges And Risks#ILTASPS @RHarbridge

3. Plan For SharePoint Challenges And Risks#ILTASPS @RHarbridge

Strategy Is A Plan Of Action Designed To Achieve Objectives A strategy must specify what action will happen in each contingent state… e.g. if the opponent does A, then take action B, whereas if the opponent does C, take action D.#ILTASPS @RHarbridge

Future-Proof Strategies Prepare For Challenges And Risks#ILTASPS @RHarbridge

You Need A Comprehensive Strategy.#ILTASPS @RHarbridge

Do you have a Business Strategy? This is a session! Tomorrow at 2:45pm – Killer Dashboards: Presented by ILTA’s 2011 SharePoint Innovator of the Year#ILTASPS @RHarbridge

Do you have a Technology Strategy? Today at 2:45pm – INTERACTIVE SESSION: Trends And#ILTASPS @RHarbridge Collaboration Adoption Challenges In

Do you have a Document Management Strategy? • Identified & Nominated Stakeholders • Document Inventory • Document Lifecycle • Document Organization & Metadata • Document Workflows Today at 11am - SharePoint As A DMS: Are You Ready?#ILTASPS @RHarbridge2:45pm Tomorrow at – Managing Email in SharePoint

Do you have a Cost Management Strategy?Visible Costs Software LicensesHidden Costs Implementation Hardware Customization IT Personnel Maintenance Training#ILTASPS @RHarbridge

Do you have a Governance Strategy? SharePoint SharePoint Governance Standards#ILTASPS @RHarbridge Documents Online

Do you have a Business Process Strategy? Today at 4pm – Increase Productivity with SharePoint’s Built-In Workflow#ILTASPS @RHarbridge

Do you have an Infrastructure Strategy? Do You Have Documentation For Deviating From Default Settings?#ILTASPS @RHarbridge

Do you have a Backup and Recovery Strategy?#ILTASPS @RHarbridge

Do you have a Performance Strategy? If we can save 2 seconds of loading time does it matter? We have 300 attorneys. The typical Attorney bills at $300.00 per hour. Attorneys visit this page roughly 50 times per day and we assume a Calendar year of 280 billable days (because we all work too much)…That is roughly $700,000.00 worth in billable time saved per year to deliver more value to clients. ($25.00 per second for 28,000 seconds per year).#ILTASPS @RHarbridge

Do you have a Support Strategy? SharePoint Standards Online Today at 2:45pm – School’s in Session! Integrating Learning Management into SharePoint#ILTASPS @RHarbridge

Do you have a Taxonomy Strategy?#ILTASPS @RHarbridge

Do you have a Security Strategy? OR Today at 4:00pm – Empowering Non-power Users to#ILTASPS Pages Edit @RHarbridge

Do you have a Development Strategy? Customizations Ahead Today at 11am – Shop Talk: Developers Share Obstacle- Busting Solutions#ILTASPS @RHarbridge

Do you have an Integration Strategy? When I Say “SharePoint Integration” You Probably Think Of This... Today at 1:30pm – SharePoint 2010 and Office 2010…#ILTASPS @RHarbridge Better Together

Do you have an Adoption Strategy? Adoption Activities#ILTASPS @RHarbridge Listing

Do you have a Usability Strategy? Consistency Across User Environments Modify Provisioned Site (or Templates) Based on Need#ILTASPS @RHarbridge

Do you have a Mobile Strategy? Tomorrow at 11am – On The Road: Optimizing SharePoint for Mobile Devices#ILTASPS @RHarbridge

Do you have a Search Strategy? Tomorrow at 11am – A Review Of Search and Records#ILTASPS @RHarbridge Case Studies Management

Do you have a Social Strategy? Eight Key Considerations Tomorrow at 1:30pm – Beyond the Traditional Firm Directory OR Firm Directories with Connections, Skills, AND Availability#ILTASPS @RHarbridge

Do you have a Cloud Strategy? 70+ Cloud Evaluation Questions: https://www.nothingbutsharepoint.com/sites/itpro/Pages/Ev aluating-Cloud-Providers-Tools-and-Questions.aspx Today at 1:30pm – SharePoint in the Cloud: Clear Skies#ILTASPS @RHarbridge or Stormy Weather?

Some Strategies Are Dependent On The Workloads You Use SharePoint For…#ILTASPS @RHarbridge

Do you have a SEO Strategy? Tomorrow at 1:30pm – Using SharePoint to Create Your Public Website#ILTASPS @RHarbridge

You Need A Comprehensive Strategy.#ILTASPS @RHarbridge

Phase Your Strategy Phase Phase Phase 1 2 3 SharePoint Search Strategy SharePoint SharePoint Infrastructure Security Strategy Strategy SharePoint SharePoint Branding and Performance Usability Strategy Strategy SharePoint Business Strategy SharePoint SharePoint Development Integration Strategy Strategy SharePoint SharePoint User Governance Adoption Strategy Strategy#ILTASPS @RHarbridge

It’s a lot to think about. Think about it.#ILTASPS @RHarbridge

Future-Proofing SharePoint Strategy Can be done by following these 3 key steps… 1. Achieve Shared Understanding Of Objectives 2. Remaining Focused On Achieving Objectives 3. Plan For SharePoint Challenges And Risks#ILTASPS @RHarbridge

Why Are We Here Today? Do Over#ILTASPS @RHarbridge

Remember What Happened Without A Strategy? Let’s Try That Again With A Strategy#ILTASPS @RHarbridge

When You Implement SharePoint With A Good Strategy… Hi Again!#ILTASPS @RHarbridge

You Have Prioritized S.M.A.R.T. Objectives#ILTASPS @RHarbridge

SharePoint Is Part Of Your Overall Enterprise Technology Plan#ILTASPS @RHarbridge

You Are Climbing Your Way To Your Objectives! Destination 300 meters ahead…#ILTASPS @RHarbridge

You Are Focusing On What’s Next! Launch Post Launch Destination 300 meters ahead…#ILTASPS @RHarbridge

You Plan For The Challenges/Risks In Your Way. Richard’s AWESOME PowerPoint SlideDeck#ILTASPS @RHarbridge

And As A Result?#ILTASPS @RHarbridge

Decision Makers Have Enough Information#ILTASPS @RHarbridge

The CFO Succeeds In Reducing Costs.#ILTASPS @RHarbridge

IT Services Can Support New Requests#ILTASPS @RHarbridge

And People Are Actually Finding What They Need#ILTASPS @RHarbridge

You Go Home Feeling Awesome.#ILTASPS @RHarbridge

Be the person with a good SharePoint strategy.#ILTASPS @RHarbridge

What About Your Strategy?Are you prepared for the future and current needs of your business?Questions? Ideas? Feedback? Contact me: Twitter: @RHarbridge Blog: http://www.RHarbridge.com Email: Rharbridge@Allin.comSlides & SharePoint Legal Resource KitAvailable At: http://Learning.AllinConsulting.com/ILTA#ILTASPS @RHarbridge

ILTA 2012 Keynote - Future-Proofing Your SharePoint Strategy

by Richard Harbridge on Jun 11, 2012

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ILTA 2012 Keynote - Future-Proofing Your SharePoint Strategy Presentation Transcript