Role play induction process for new employees


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Role play induction process for new employees

  1. 1. Role Play Induction Process For new Employees
  2. 2. Induction Program An induction programme is the process used within many businesses to welcome new employees to the company and prepare them for their new role. Induction training should, according to TPI-theory, include development of theoretical and practical skills, but also meet interaction needs that exist among the new employees. An Induction Programme can also include the safety training delivered to contractors before they are permitted to enter a site or begin their work. It is usually focused on the particular safety issues of an organisation but will often include much of the general company information delivered to employees.
  3. 3. Benefits of an induction programme An induction programme is an important process for bringing staff into an organisation. It provides an introduction to the working environment and the set-up of the employee within the organisation. The process will cover the employer and employee rights and the terms and conditions of employment. As a priority the induction programme must cover any legal and compliance requirements for working at the company and pay attention to the health and safety of the new employee. An induction programme is part of an organisations knowledge management process and is intended to enable the new starter to become a useful, integrated member of the team, rather than being "thrown in at the deep end" without understanding how to do their job, or how their role fits in with the rest of the company. Good induction programmes can increase productivity and reduce short-term turnover of staff. These programs can also play a critical role under the socialization to the organization in terms of performance, attitudes and organizational commitment.
  4. 4. A Typical Induction Program A typical induction programme will include at least some of the following: any legal requirements (for example in the , some Health and Safety training is obligatory) any regulatory requirements (for example in the graphic design sector certain copyright laws need to be adhered to) introduction to terms and conditions (for example, holiday entitlement, how to make expense claims, etc.) a basic introduction to the company, and how the particular department fits in a guided tour of the building. set-up of payroll details introductions to key members of staff specific job-role training
  5. 5. Best practice In order to fully benefit the company and employee, the induction programme should be planned in advance. A timetable should be prepared, detailing the induction activities for a set period of time (ideally at least a week) for the new employee, including a named member of staff who will be responsible for each activity. This plan should be circulated to everyone involved in the induction process, including the new starter. If possible it should be sent to the new starter in advance, with opportunity for the new employee to discuss any alterations that may be identified. It is also considered best practice to assign a buddy to every new starter. If possible this should be a person who the new starter will not be working with directly, but who can undertake some of the tasks on the induction programme, as well as generally make the new employee feel welcome. (For example, by ensuring they are included in any lunchtime social activities.) Reference:
  6. 6. What the studio uses as current safety proceduresWorkplace safety procedures are designed to keepemployees, visitors and customers safe while helping toreduce the stress associated with the work area.Company management should take the time to developsafety procedures at work that get the entire staffinvolved in making company safety a priority.
  7. 7. Reporting Process One of the ways to help get employees and management involved together in the safety procedures of your company is to implement a reporting process. When employees see potential safety problems, they should be trained to avoid trying to handle the problems on their own. Employees should be aware of the safety reporting process, and report safety issues immediately. When the staff knows how to report safety concerns, it will keep everyone more vigilant on looking out for problems. This creates a culture of safety within the company that can help the company maintain a safe work environment.
  8. 8. Evacuation When an emergency happens within your facility, such as a fire or explosion, it is important for everyone in the company to know the evacuation procedure. Develop an evacuation procedure that covers everyone in the company. Point out the closest emergency exit to each department, and develop a set of procedures for the safe evacuation of the building. Those procedures would include what personal items to bring when evacuating, the route each person should take and how to report to a member of the management team once an employee is outside the building. Post evacuation maps throughout the building, and check emergency exits regularly to make sure they remain accessible.
  9. 9. First Aid Kit Well-stocked first aid kits should be a part of any company safety program. Place first aid kits in each work room, and have a small first aid kit in every managers office. A first aid kit should contain sterilized bandages, medical adhesive tape, headache medication, antibacterial ointment, surgical gauze and over-the- counter pain medication. It should also include any site- specific emergency items, such as an eye wash for areas that use potent chemicals. Instructions for basic CPR should be included. Refernce:
  10. 10. What the equipment safety checks are Equipment Inventory Your checklist for equipment safety should include a list of all machinery in your workplace. Record the location of each piece of equipment and a brief physical description. Also note the potential safety problems this equipment could cause, and how to account for these dangers.
  11. 11. Training For each piece of equipment, determine whether adequate safety training has been provided to each person who uses it. Determine if further training must be scheduled to bring employees up to speed on the risks and precautions of each piece of equipment. Ensure that the training is properly documented, with signatures from all involved that the proper training has taken place. If the equipment in your workplace came with written instructions, ensure that each employee has a copy of them. Verify that everyone has read and understood the sections of the instruction manual that explain dangers and warnings about the use of the equipment. Safe operating procedures should be clearly identified at each equipment site.
  12. 12. Environment Ensure that all equipment is being used in a safe location. Some equipment can only be used in well- ventilated areas. Some must only be stored in a room that falls within a specified temperature range. Consider fire hazards near the equipment that may cause danger. Some equipment can be dangerous to use in damp conditions.
  13. 13. Signs Place easily visible warning signs and labels near each piece of equipment in your workplace. If only certain people are authorized to use a piece of machinery, post the list of authorized personnel near it. Also post the required safety gear that must be worn near the equipment. Post safety instructions and cautions where employees will easily notice them before using the equipment. Clearly label all storage containers with contents and safety instructions. “Out of order” signs must be placed on any equipment that is not in full working order.
  14. 14. Schedule Every workplace must schedule routine inventory and maintenance on a regular basis. Each piece of machinery must be checked to ensure it is in working condition. Safety standards must be checked. Warning labels and instructions must be updated to ensure that they are easily visible and understood. Safety training must be repeated regularly to ensure that employees retain the information. The maintenance schedule will vary widely based on the types of equipment you use. Make safety a priority in your workplace by following a regular routine of safety maintenance and training. Reference:
  15. 15. Who is the designated safety representative? The designated safety representative is elected through the OH&S Committee. This person had expressed interest and a willingness to train if necessary as a safety representative.
  16. 16. List 10 important existing & potential hazards in the studio Sitting on a chair for a long time without proper back support may cause back injury Over reaching or twisting may cause injury Unrealistic expectations of management can cause stress over a sustained period of time. Not using a document holder may cause eye strain and tilting and turning of the head may cause neck injury. Computer monitor may cause eye strain/soreness, dry eyes, blurred vision and tearing. Contrast and brightness of computer monitor can result in strain on eyes. Glare from the computer screen may result in squinting and eye strain. Fluorescent light can be a problem for harshness on the eyes. Poor vision can affect posture in trying to view the monitor, leading to muscular/skeletal conditions. Occupational Overuse Syndrome may occur from frequent and repetitive movements, forceful movements and postures that are held for long periods
  17. 17. Describe a procedure for controlling these risks. To begin with I would put the following information up on the notice board of the workplace and messages around specific areas where the problem occurs. I would not sit for a long time I would get up each 30 mins from the computer and have a stretch. I would make sure everything is close to me while working from a desk to prevent twisting and over reaching. I would make sure that the back of the chair that I was using had lumbar support up or down. I would make sure the office chair had lumbar support back and forwards. I would also make sure the chair’s seat height was adjustable to go up and down. I would make sure all computers in the studio had document holders. In preventing eye strain/soreness, dry eyes, blurred vision and tearing and general eye care I would put a message on each computer to say “look away from the monitor when the eyes are starting to get a bit strained and focus on an object that is further away from the computer screen.
  18. 18. Describe a procedure for controlling these risks. Make sure the contrast and brightness is correct on the monitor to prevent strain on eyes. Make sure there is no glare coming from the computer screen, a good way to prevent this is to close blinds on windows. I would install correct lights not fluorescent bulbs to prevent harshness on eyes. I would tell the employees to get an eye test every 2 years to prevent bad posture in trying to view the computer monitor which may lead to muscular/skeletal problems. To prevent OOS from occurring I would let the employees know and put up a sign to take 5 minutes break every half hour. Arrange the work area correctly to prevent stretching or twisting. Check that you have the correct posture with a sign showing the correct way. Start keyboard work slowly. Don’t accumulate work breaks. Undertake appropriate exercises. Report break downs. Do not eat your lunch at your desk. Include full body stretches. Observe your sleeping position. Develop an exercise program. Discuss with management any stressful situations to avoid escalation of workplace stress.
  19. 19. Describe a procedure for reporting risks and incidents Risks and incidents can be reported either verbally and documented on a specific form. The form should include. Date and time of incident Persons involved, date of birth and address Witnesses to the incident Description of incident Any identified cause of incident Injuries incurred Treatment given Medical referral attended Person responsible (victim) notified Reported to OH&S safety representative Action Taken Any modifications to the work site required Risk Assessment performed
  20. 20. Describe the studio’s meetings/inspection and consultative process for OH&S issues There should be an inspection by the OH&S safety officer monthly. Any defects found would be assessed for risk and dealt with as soon as possible. If necessary refer to management. He would have to fill out a risk assessment form and a maintenance form as previously described. When the problem is fixed complete the outcome section on the form and log in the OH&S file.
  21. 21. Describe the procedure for emergencies (fire, injury, assault, power outs) In the emergency procedure manual instructions for varying codes of emergency will be documented. Staff should have a mandatory 12 month revision of the procedures including those in particular roles such as chief wardens and wardens. It is the responsibility of the OH&S safety officer to oversee all training and insure that members of staff attend training. Regular reviews of the procedures (12 monthly) is essential to continually update the changing work environment.
  22. 22. Responsibilities of employers and employees under relevant health and safety legislation Employee responsibilities As an employee, you have responsibilities under work health and safety law. You must act responsibly, take care of yourself and others and cooperate with your employer in matters of health and safety. This applies to all workers, whether they have a disability or not. If you don’t do these things, you could be disciplined by your employer under your conditions of employment. You could be prosecuted under the work health and safety laws in your state or territory. In addition, under the Commonwealth Disability Discrimination Act 1992 your ability to work safely is an inherent or essential requirement of any job. If your disability could reasonably be seen to cause a health and safety risk for other people at work, then failing to disclose that risk could be a breach of your obligations under work health and safety legislation.
  23. 23. Responsibilities of employers and employees under relevant health and safety legislation Employer responsibilities Employers are required to provide a safe and healthy workplace to protect employees against potential health and safety risks. Your employer has a responsibility to ensure that all employees are covered by workers compensation insurance and, in the event of a workplace injury they must assist an injured employee return to work safely. Reference r_work/Occupational_health_and_safety
  24. 24. Commonly used hazard signs and safety symbols
  25. 25. Resources related to OH&S National Policies