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2012 06 13 Rey Ty Project Planning Lecture Workshop Jbjb3

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Rey Ty. (2012). Strategic Planning, Program Planning, Preparing and Writing Proposal Proposals, and Action Plans. DeKalb, Illinois: Northern Illinois University International Training Office.......

Rey Ty. (2012). Strategic Planning, Program Planning, Preparing and Writing Proposal Proposals, and Action Plans. DeKalb, Illinois: Northern Illinois University International Training Office. Indonesia Future Leaders Program: Building a New Generation of Young Leaders as Catalysts for Social Change. A Step-by-Step Approach. Strengths Weaknesses Opportunities Threats Vision Mission Goals VMG Objectives SWOT KISS Keep it simple and sweet strategies evaluation context problems needs assessment development models traditional basic needs human rights based development assistance model missionary disaster relief Oxfam charity relief rehabilitation advocacy development environment environmentalism conservation sustainable development 3Rs reuse reduce recycle radical community building ecology coalition doing social justice work together reactive proactive charity participation justice public health paradigm outputs outcome strategies human resource material resources financial resources funding timetable Gantt chart budget celebrate party

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  • 1. Capacity-Building Workshop PlanningYour ProjectsA Step-by-Step Approach © 2012 Rey Ty
  • 2. Planning Experiences ORGANIZATIONS FUNDING, PROGRAMS, etc.1. University of the Philippines, Department Philippine Government, Ford, Fulbright…of Political Science, Assistant Chair2. We set up the (Philippine) Commission onHuman Rights, Public Information & Philippine GovernmentEducation Services3. We set up Amnesty InternationalPhilippines, National Deputy Convener (Vice London, U.K.; Brazil AGMChair)4. Balay Rehabilitation Center for Victims of United Nations, Denmark, Germany,Torture, National Vice Chair Switzerland, Netherlands, France5. Citizens Alliance for Consumer Protection Catholic Congregation (of Sisters), Germany(CACP), National Vice Chair Australia, Canada, Western Europe, USA,6. Various Human Rights & Peace Protestant Churches (Philippines, USA,Organizations Europe)7. Northern Illinois University International International Programs: Cyprus, Indonesia,Training Office Philippines, Southeast Asia, Sri Lanka © 2012 Rey Ty
  • 3. Guidelines © 2012 Rey Ty
  • 4. Critical Reflection © 2012 Rey Ty
  • 5. Lesson of the Day © 2012 Rey Ty
  • 6. Not Difficult © 2012 Rey Ty
  • 7. But Need to Work Hard © 2012 Rey Ty
  • 8. Step-by-Step Workshop © 2012 Rey Ty
  • 9. Strategic Plans,Project Plans & Action PlansThe Bigger, Middle & Small Picture © 2012 Rey Ty
  • 10. Identify a Lead OrganizationName ____________________Logo _____________________Adult Adviser ______________Officers ___________________Address __________________Ty © 2012 Rey
  • 11. Name of Organization © 2012 Rey Ty
  • 12. HierarchyStrategic Plan Big PictureProject PlanMiddle Picture Action Plan Small Picture © 2012 Rey Ty
  • 13. KISS• Keep• It• Simple &• © 2012 Rey Ty
  • 14. Why Plan? © 2012 Rey Ty
  • 15. • If we don’t plan, then ________________________________.2. We need to plan, because ____________________________. © 2012 Rey Ty
  • 16. Hierarchy VisionMore Abstract More Concrete Mission Goals Objectives Specific Objectives Strategies Action Plans © 2012 Rey Ty
  • 17. Strategic PlanThe Macro-View © 2012 Rey Ty
  • 18. Strategic Plan1. What we want to be in the future2. How to get there3. Focus © 2012 Rey Ty
  • 19. Strategic Plan1. Limited resources2. What goods & services3. Direction for the community4. Collaborate5. Control over our future © 2012 Rey Ty
  • 20. Products of Strategic Plan © 2012 Rey Ty
  • 21. © 2012 Rey Ty
  • 22. Organizational Development Situational Analysis Economic, Social, Political & Cultural Analysis Capabilities Analysis Strengths, Weaknesses, Threats & Opportunities (SWOT) Allies, Opponents, Duplication & Competition Organization Human, Material & Financial Resources & Procedures Performance Evaluation Measures Monitoring & Trouble-Shooting Internal & External Consultancy & Auditing Evaluation Feedback © 2012 Rey Ty
  • 23. Social Investigation © 2012 Rey Ty
  • 24. Conflicts © 2012 Rey Ty
  • 25. History ConflictCauses ofConflictDescribe theConflict ItselfEffectsWhat to do forsocial change © 2012 Rey Ty
  • 26. BACKGROUND: Context, Problems & Needs NEEDS ISSUES CONTEXT PROBLEMS ASSESSMENTEx: Economy Mostly peasants Landlessness Land reformEconomyEnvironmentPoliticsCultureArmed ConflictGenderHealthReligionEthnicitiesClassesOthers: Specify © 2012 Rey Ty
  • 27. Time Line Past Present Vision 4 History Context D FuturePositive Mutual Help Independence PeaceNegative Colonialism Poor-Rich Gap Armed Conflict © 2012 Rey Ty
  • 28. Context © 2012 Rey Ty
  • 29. ISSUESEx: Economy CONTEXT Wide rich-poor gapEconomyEnvironmentPoliticsCultureArmed ConflictGenderHealthReligionEthnicitiesClassesOthers: Specify © 2012 Rey Ty
  • 30. Problems © 2012 Rey Ty
  • 31. Identify 3 Problems 3 big 3 problems manageableyou cannot problems solve you can solveTeam Work: 4 groups© 2012 Rey Ty
  • 32. ISSUES PROBLEMS You *Cannot* Solve You *Can* SolveEx: Economy Mass poverty Use of recycled materialsEconomyEnvironmentPoliticsCultureArmed ConflictGenderHealthReligionEthnicitiesClassesOthers: Specify © 2012 Rey Ty
  • 33. ISSUESEx: Economy NEEDSEconomyEnvironmentPoliticsCultureArmed ConflictGenderHealthReligionEthnicitiesClassesOthers: Specify © 2012 Rey Ty
  • 34. © 2012 Rey Ty
  • 35. Structural Violence as Cause of Armed Conflicts & Addressing Structural Violence to Solve Conflicts © 2012 Rey Ty
  • 36. Community NeedsSelect aProject.WhySelectThisParticularProject?WhoBenefits? © 2012 Rey Ty
  • 37. What’s in A Name? Community PartnersX “Beneficiaries” © 2012 Rey Ty
  • 38. Your Partners & You ••Your Organizational Name of CommunityPartner/s Partners © 2012 Rey Ty
  • 39. 1. Name of community?2. Why this community?3. How many families?4. How many people?5. How many women?6. How many men?7. How many people fromminority group or culture?8. How many people from thedominant group or culture?9. How many poor? © 2012 Rey Ty
  • 40. Framework• Good things about whichyou care © 2012 Rey Ty
  • 41. Framework•Quote 1 article •Values (examples)from –Equality –Constitution or –Non- –National law or discrimination –United Nations –Women’s rights Charter or –Sustainable –Universal development Declaration of Human Rights © 2012 Rey Ty
  • 42. Framework• Law • Values © 2012 Rey Ty
  • 43. Turning Problems into Solutions © 2012 Rey Ty
  • 44. Project Title © 2012 Rey Ty
  • 45. Models of Development• Traditional Model: profit oriented; competition © 2012 Rey Ty
  • 46. Models of Development2. Basic Needs: give things to the poor; top-down; dependence © 2012 Rey Ty
  • 47. Models of Development3. Human Rights Based Model: collaboration; bottom up; justice; empowerment © 2012 Rey Ty
  • 48. Models of Development• Traditional Model: profit oriented; competition• Basic Needs: give things to the poor; top-down; dependence• Human Rights Based Model: collaboration; bottom up; justice; empowerment© 2012 Rey Ty
  • 49. Development Assistance Models• Missionary Model: give to the poor once; dependence © 2012 Rey Ty
  • 50. Development Assistance Models2. Disaster Relief: emergency © 2012 Rey Ty
  • 51. Development Assistance Models3. Oxfam Model: local people as empowered partners who identify local needs © 2012 Rey Ty
  • 52. Development Assistance Models• Missionary Model: give to the poor once; the poor stays poor; dependence• Disaster Relief: emergency• Oxfam Model: local people as empowered partners who identify local needs © 2012 Rey Ty
  • 53. Social Entrepreneurship Civic Engagement1.Charity © 2012 Rey Ty
  • 54. Social Entrepreneurship Civic Engagement2.Relief & Rehabilitation © 2012 Rey Ty
  • 55. Social Entrepreneurship Civic Engagement3. Public Health © 2012 Rey Ty
  • 56. Social Entrepreneurship Civic Engagement4. Advocacy © 2012 Rey Ty
  • 57. Social Entrepreneurship Civic Engagement5. Development © 2012 Rey Ty
  • 58. Social Entrepreneurship Civic Engagement6. Environment © 2012 Rey Ty
  • 59. Environmentalism1. Give anExample of anEnvironmentalProject.2. Explain whyit isenvironmental. © 2012 Rey Ty
  • 60. Social Entrepreneurship Civic Engagement7. Fun-Community building-Doing thingstogether. © 2012 Rey Ty
  • 61. Social Entrepreneurship Civic Engagement1. Charity2. Relief & Rehab3. Public Health4. Advocacy5. Development6. Environment7. Fun? Others? © 2012 Rey Ty
  • 62. Social Entrepreneurship Paradigms1. Public health paradigm2. Human rights based paradigm3. Sustainability paradigm(Paul Farmer, Partners in Health, preferential option for the poor) © 2012 Rey Ty
  • 63. Types of Environmentalism • Deep Ecology: Eco-centric • Conservative: ConservationAnthropocentric • Updated Traditional: Waste management; Reduce, Reuse, Recycle (3Rs); blame the consumers; use LED bulbs • Agro-Forestry: Plant trees to be cut down later • Sustainable Development: Future Generations; alternative energy • Slow Food Movements: anti-Fast Food; foodscaping, organic food • Agro-Ecology: Minimum long-term impact • Radical Ecology: Blame Transnational Corporate Power © 2012 Rey Ty
  • 64. Wrong Priorities En Qua vir lity on Present me of & nt, su tu ff Ed ppo uc ati rt fo e S on r ,H ea Mor l th , Pu b od lic f Tra yo Fo t ns nti po nk a rtaQu t ion Ju © 2012 Rey TyOver Time © 2012 Rey Ty
  • 65. Change Priorities Ju Qu Work Now for an n tio nk of a Better tity p ort a Fo Future blic Tra ns od , P u h alt He fo r , ort tion p up uca Mo t f & s , Ed y o ent r eS ali onmQu vir tuf En f © 2012 Rey TyOver Time © 2012 Rey Ty
  • 66. Materialistic World Throw, throw, throw…Buy, buy, buy… Women Men History, Indigenous World, PeasantsNational & Blue Collar Local & White Society, CollarEconomy, Workers Politics, Landlords Culture Capitalists Land, Water, Power, justice, Plants, inequality, Human & conflict, socialNon-Human change, peace Animals,Minerals… © 2012 Rey Ty
  • 67. Materialistic World Throw, throw, throw…Buy, buy, buy… Women Men History, Indigenous World, Land, Water, Plants, PeasantsNational & Human & Non- Blue Collar Local Human Animals, & White Society, Minerals… CollarEconomy, Workers Politics, Landlords Culture CapitalistsPower, justice,inequality, conflict,social change, peace © 2012 Rey Ty
  • 68. Levels & Type of Working for Social Change 6 High 5 4 3 2 1 Low © 2012 Rey Ty
  • 69. Levels of Involvement in Social Change Time Commitment Change Activities Examples Provide relief goods and services for Status Quo Urgent Ante Relief survivors of natural and human-made disasters Action (or On the Spot Anti- Speak up against cruel, degrading, or Defense Reactionary discriminatory actions and remarks QuickReactive Conflict(After a Reaction in Negotiation, Enquiry, Mediation, Response to a Temporary Resolution Conciliation, Arbitration, Judicialproblem Methods: decisions, Arbitration, Good officesarises). Crisis Cessation of Situation) Conflict Conflict Minimal contents of ceasefire and peace Management talks Thin Status Quo Individual Acts Missionary Model. Basic needs of Charity approach. Charity. Give gifts to the poor. Commitment Maintained Learn about others (read a book, listen to Minimalist a lecture, watch a documentary) Thicker Conflict Community Living, eating, worshipping, having fun, Model traveling, and just being togetherProactive Commitment Prevention(Before a Participatory Working together for a common causeproblem Coalition Model arises) Social Human rights-based approach. Oxfam Thickest Structural or Conflict model. Do social justice work together to advance economic, social, cultural, civil Commitment Change Transformation and political human rights and Model grassroots empowerment © 2012 Rey Ty
  • 70. Levels of Commitment Justice (High) Participation (Medium) Charity (Low) © 2012 Rey Ty
  • 71. In a Nutshell Time Factor1.Reactive Commitment Development Model Human rights based Work for Social Change Stand up against Development Aid Relief Model Civic Engagement Relief & Urgent discrimination & Rehabilitation Action bullying2. Reactive Basic Needs Minimalist Missionary Charity Thin3. Reactive / Basic Needs Coalition (working Relief, Missionary Health Thicker together)Pro-active or Oxfam Model4. Pro-active Human Rights Based Community (Eating, Interpersonal or Community Building Thicker Approach playing, singing, Social Development dancing, living, together)5. Reactive / Human rights based Coalition (working Relief or Oxfam General Advocacy Thicker together)Pro-active6. Reactive / Basic Needs/ Human Coalition (working Relief, Missionary Development Thicker rights based together)Pro-active or Oxfam Model7. Reactive / Basic Needs/ Human Coalition (working Relief, Missionary Environment Thicker rights based together)Pro-active or Oxfam8. Reactive / Human rights based Doing Social Justice Oxfam •Expose & oppose Thickest Together repression,Pro-active discrimination, bullying; •Propose & work to © 2012 Rey Ty 2012 Rey Ty © empower the poor, oppressed & exploited
  • 72. In a Nutshell• Development Model: Traditional Model? Basic Needs Model? Human Rights Based Model?• Development Assistance Model: Missionary Model? Relief Model? Oxfam Model?• Type of Social Entrepreneurship Civic Engagement: Charity? Relief? Advocacy? Development? Environment?• Commitment: Urgent Action? Thin? Thicker? or Thickest Commitment?• Time Factor: Reactive? or Proactive?• Type of Working for Social Change: Minimalist? Community? Coalition? Doing Social Justice Together?• Gender sensitive? Inter-ethnic? Intergenerational? Interfaith? © 2012 Rey Ty
  • 73. How Is Your Project…1. Gender Balanced? ______________________________________2. Intergenerational? ______________________________________3. Inter-Ethnic? ___________________________________________4. Interfaith? _____________________________________________ © 2012 Rey Ty
  • 74. In a Nutshell• Development Model: ____________________________________________• Development Assistance Model: ____________________________________________• Type of Social Entrepreneurship Civic Engagement: ____________________________________________• Level of Commitment? ____________________________________________• Reactive or Proactive: _________________________• Type of Working for Social Change: ____________________________________________• Gender sensitive? Inter-ethnic? Intergenerational? Interfaith? _________________________© 2012 Rey Ty
  • 75. In a Nutshell1. ___________________________________________2. __________________________________________3. ___________________________________________4. ___________________________________________5. ___________________________________________6. ___________________________________________7. ___________________________________________ © 2012 Rey Ty
  • 76. SWOTInternalStrength Internal Weakness External Opportunities External Threats © 2012 Rey Ty
  • 77. Vision•Dream community © 2012 Rey Ty
  • 78. Our vision is… © 2012 Rey Ty
  • 79. Mission• Reason for the existence of your organization © 2012 Rey Ty
  • 80. Our mission is… © 2012 Rey Ty
  • 81. Goals• Long-term plans © 2012 Rey Ty
  • 82. Goals1. To ____________________ _______________________2. To ____________________ _______________________3. To ____________________ _______________________ © 2012 Rey Ty
  • 83. Objectives• How do you make your dream community come true © 2012 Rey Ty
  • 84. SMART Objectives• Specific• Measurable• Achievable• Realistic• Timeline © 2012 Rey Ty
  • 85. Objectives1. To ____________________ _______________________2. To ____________________ _______________________3. To ____________________ _______________________ © 2012 Rey Ty
  • 86. Outputs• By the end of the project, what concrete materials will you have produced? © 2012 Rey Ty
  • 87. Outputs1. _______________________ _______________________2. _______________________ _______________________3. _______________________ _______________________ © 2012 Rey Ty
  • 88. Outcomes• By the end of the project, what qualitative changes will have occurred? © 2012 Rey Ty
  • 89. Outcomes1. _______________________ _______________________2. _______________________ _______________________3. _______________________ _______________________ © 2012 Rey Ty
  • 90. Strategies1. A plan of action or policy designed to achieve a major or overall aim.2. Planning & directing overall operations. © 2012 Rey Ty
  • 91. Situation Align PlansProblemNeedsVisionMissionGoalsObjectivesStrategiesMeasurementsEvaluation © 2012 Rey Ty
  • 92. Work Together• Gender-Sensitive• Intergenerational: Old & young• Inter-Ethnic• Intrafaith: Among Muslims, etc.• Interfaith: Muslim, Christian, Indigenous, Atheist… © 2012 Rey Ty
  • 93. Identify Steering Committee Members NAMES SKILLS1.2.3.4.5.6.7. © 2012 Rey Ty
  • 94. Organize yourstrategic plan into smalleraction plans. © 2012 Rey Ty
  • 95. Be clear on how who willdo what where by when. © 2012 Rey Ty
  • 96. Project PlanThe Meso-View © 2012 Rey Ty
  • 97. Guidelines1. Pangangailangan* 1. Needs*2. Kagustuhan 2. Wish3. Kakayahan 3. Ability © 2012 Rey Ty
  • 98. Resources © 2012 Rey Ty
  • 99. Material Resources1. Purchase2. Donations3. Rent4. Make Them! © 2012 Rey Ty
  • 100. Human Resources•Organizations: school, community, professional, commercial, government•Volunteers: like- minded people, friends, organizations © 2012 Rey Ty
  • 101. Organizational StructureInclude women! 1. Not mostly women. 2. Not mostly men. 3. But a good mix of women & men. © 2012 Rey Ty
  • 102. How Do You Call “Work”? What’s in a Name? Bottom-Up Model Top-Down Model“Powers & “Task”Responsibilities”Empowerment DirectiveWorkers take Boss tells workersinitiative © 2012 Rey Ty what to do © 2012 Rey TyWorkers control Boss controlstheir own destiny workers’ destiny Ty © 2012 Rey
  • 103. Funding!• Solicit from family, school, relatives, friends, neighbors• Solicit from public officials, shops, corporations• Foundations, rich families• Embassies, foreign NGOs © 2012 Rey Ty
  • 104. Budget © 2012 Rey Ty
  • 105. Budget for Resources Items Cost Per Item x Quantity Cost© 2012 Rey Ty Total © 2012 Rey Ty
  • 106. Sources of Funding Source Cost Share Cost© 2012 Rey Ty Total: Rey Ty © 2012
  • 107. Timetable Gantt Chart © 2012 Rey Ty
  • 108. Action PlanThe Micro-View © 2012 Rey Ty
  • 109. Action Plan 1. Preparatory Pre-Program Stage Actions People Resources Timeline Evaluation(What to do?) Involved (What (When to (How to (With whom funding/ finish?) measure to work?) materials?) success?) © 2012 Rey Ty
  • 110. Action Plan2. Actual Program Implementation Stage Actions People Resources Timeline Evaluation(What to do?) Involved (What (When to (How to (With whom funding/ finish?) measure to work?) materials?) success?) © 2012 Rey Ty
  • 111. Action Plan 3. Post-Program Stage Actions People Resources Timeline Evaluation(What to do?) Involved (What (When to (How to (With whom funding/ finish?) measure to work?) materials?) success?) © 2012 Rey Ty
  • 112. Actual Day of Project ImplementationDate December 23, 2012Time 1 whole day from 8:30 am – 3:00 pmPlace Peoples Park & Public Library, Kampung Saber, Kota Baru Time Activities Persons in Charge8:30 AM Opening Remark & Mr. Abdulfatah Orientation9:15-11:00 AM Start of Clean-Up SohayaNoon Lunch Nur, Fatimah, Yahya, Yusuf1 – 2:00PM Back to the Clean-Up Akimah2:00 – 2:30 PM Tree Planting Alyanna2:30 PM Snacks Christian, Farah, Abdel3 PM Closing Remarks Mrs. Benazhir © 2012 Rey Ty
  • 113. Actual Day of Project ImplementationDateTimePlace Time Activities Persons in Charge © 2012 Rey Ty
  • 114. Solve problems one person & one project at a time. © 2012 Rey Ty
  • 115. • References Allison, M. & Kaye, J. (2005). Strategic planning for nonprofit organizations: A practical guide & workbook (2nd 3d.). NJ: J. Wiley & Sons.• Caffarella, R. S. (2002). Planning programs for adult learners: A practical guide for educators, trainers, & staff developers (2nd 3d.). SF: Jossey-Bass.• Philippine Youth Leadership Program. (2012). Training Manual. DeKalb: Northern Illinois University. © 2012 Rey Ty
  • 116. © 2012 Rey Ty
  • 117. Congratulations! © 2012 Rey Ty
  • 118. Capacity-Building Workshop PlanningYour ProjectsA Step-by-Step Approach © 2012 Rey Ty
  • 119. © 2012 Rey Ty