Making SharePoint Social


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A quick 5 min presentation for London Wiki Wednesday on some small things we've implemented to use SharePoint in a 'social' fashion.

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  • The point of this slide is to provide a brief a simplistic view of what we set out to do – and below the line some of the technologies we’ve used to enable this to happen
  • SharePoint is a blank canvas with a huge palette of options and functions – it’s deliberately designed to be so, to allow you to use it in a thousand different ways. What this means in reality though, as we’ve seen in other activities, you need to tweak it to suit the particular thing you wish to use it for.
  • When SharePoint is used by an organization without controls in place to prevent users from randomly creating sub-sites and Document Libraries without considering what they will contain and how their content will be managed. From SharePoint Sprawl by Don Lueders Symptoms Information silos - difficult to find or discover content Creation of “document graveyards” Duplication of effort/content Problems are magnified for individuals working on multiple different teams SharePoint 2007 has been a runaway success, offering Office-centricity and ease-of-use to workers interested in storing and sharing information. However, its ease-of-use is also a snare and a delusion, in many cases fostering uncontrolled proliferation of thousands of SharePoint sites that have different navigation, taxonomy, and security models . Source: Burton Group
  • So the approach we talk about is here is designed to be a balanced approach between encouraging participation but still putting appropriate controls in place to avoid SharePoint Sprawl
  • The point of this slide is to prick the SharePoint bubble and look at the main pieces in isolation
  • *This is equivalent to Full Control however with ability to change site themes and create new groups removed ** This is our suggestion to facilitate cross-organization collaboration and information-sharing
  • The point of this slide is to say that the building of the site or feature is the easy bit in comparison to actually getting people using it.
  • Making SharePoint Social

    1. 1. Making SharePoint Social SharePoint 2007 is probably the biggest player on the Enterprise 2.0 social software scene and yet ironically there are many who question its ‘social’ credentials. This presentation will cover how we approach SharePoint 2007 from the perspective of Enterprise 2.0; how we view the social software components of SharePoint, and how we have successfully used it to meet Enterprise 2.0 expectations. Presentation Expiry Date SharePoint 2010!
    2. 2. Email Telephone Email Telephone WHAT WE SET OUT TO FACILITATE Increase your team interactivity. RSS Sharepoint Pfizerpedia OneNote Pipeline Pilot
    3. 3. The major strength of SharePoint is also its biggest weakness The “ Category Killer”
    4. 4.
    5. 5. Getting the Correct Balance Participation Control
    6. 6. Pulling SharePoint Apart Document Management System Version Control Permissions Workflow Team Task Tools Lists Calendars Content Creation Tools Wikis Blogs Web Pages
    7. 7. Successful ways to make SharePoint ‘social’ 3
    8. 8. 1 Use discussion forums
    9. 9. Cached local copy Master copy in SharePoint Local copy synchronises to master copy every few minutes in background <ul><li>User works from locally cached copy of notebook </li></ul><ul><li>Automatic online/offline synchronisation </li></ul><ul><li>Multiple user synchronised simultaneously </li></ul>Multiple users synchronised to master copy in SharePoint SharePoint 2007 Use OneNote for collaborative authoring and information sharing 2
    10. 10. Set simple and open access Site Collection Owners Site Administrators Designers Users Visitors Permission Level Permission Scope All System Administration* Design Contribute Contribute** Site Collection Create Sub-site Create List/Library Add Content Add Content Group Self governing Self governing Manages 3
    11. 11. doesn’t mean that they’ll come But remember: Just because you build it…… Step 1 Build the collaboration vehicle Step 2 Build the community