Knowledge notebooks

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A few slides to showcase a really useful approach to knowledge management using Microsoft OneNote in combo with Microsoft SharePoint.

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Knowledge notebooks

  1. 1. Project<br />Collaborate<br />Sharepoint<br />Teamcontent and collaboration sites<br />Knowledge Notebooks<br />A powerful solution using Microsoft products ‘out of the box’ <br />A simple but efficient approach to implementing knowledge management using Microsoft OneNote™ and Microsoft SharePoint™<br />OneNote<br />Shared teamnotebooks. Powerful and flexible content authoring …<br />
  2. 2. Most people agree there is a benefit from sharing lessons learnt and best practice - indeed in some instances it is mandated<br />BUT…<br />
  3. 3. ...there is often a tension between immediate deliverables and capturing knowledge for the greater good<br />Work balance<br />Capture knowledge<br />for the “greater good”<br />Focus on immediate deliverables<br />
  4. 4. Which can also mean employees are loathe to learn a new knowledge management system or process….<br />
  5. 5. After-work reviews or project debriefs are often introduced to cater for this and ensure knowledge capture does take place<br />BUT…<br />
  6. 6. A common scenario<br />The output from project debrief meetings are always documented but never ever referred to again...by anyone<br />(even those who captured them)<br />
  7. 7. Why is this?<br /><ul><li>Lessons learnt or best practice might be captured from an individual project perspective, and hence can be locked away in individual documents in individual project shares or drives that nobody outside of that project has awareness and/or access to.
  8. 8. Projects are temporary constructs, hence those working on a project will eventually move to another project and knowledge artefacts can quickly become forgotten about
  9. 9. People tend to regard knowledge stored in a Word document as the property of the original author, and hence are reluctant to add to or improve it, thus missing opportunities to harness the collective intelligence and experience of the organization as a whole.</li></li></ul><li>A new approach…<br />
  10. 10. Project<br />Collaborate<br />Sharepoint<br />Teamcontent and collaboration sites<br />Knowledge Notebooks<br />A powerful solution using Microsoft products ‘out of the box’ <br />A simple but efficient approach to implementing knowledge management using Microsoft OneNote™ and Microsoft SharePoint™<br />OneNote<br />Shared teamnotebooks. Powerful and flexible content authoring …<br />
  11. 11. Q: What is a knowledge notebook?<br />Notebooks are stored in Microsoft SharePoint™ meaning all users always have access to the most current and up-to-date copy.<br />Notebooks are based on specific topics or areas of interest, and are shared across an entire community, not just within a specific team.<br />Permissions can be managed through standard SharePoint functions but users do not need to visit the SharePoint site itself to work with the notebook.<br />All users have concurrent access to the same electronic notebook.<br />Microsoft OneNote™ enables them to quickly capture notes, attach or embed files, import emails, take screen captures, or even capture audio or other media.<br />If a user goes offline they can continue to work - OneNote will automatically synchronise when it detects a network connection is available again.<br />A shared electronicnotebookthat facilitates free-form information gathering and multi-usercollaboration around a specific topic or special interest.<br />
  12. 12. Project<br />Collaborate<br />Knowledge Notebooks<br /><ul><li>Capture knowledge and lessons learnt as you go along.
  13. 13. Share it instantly with your peer group.
  14. 14. Enable your whole community to improve and add to it.
  15. 15. Easy to find and search.</li></li></ul><li>OneNote is part of<br />OneNote is part of the Microsoft Office family, meaning it is quick and easy for most users to pick up and use – no training required.<br />
  16. 16. Slides created by Simon Revell<br />http://www.linkedin.com/in/simonrevell<br />

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