2. Customer Perceptions
To the Customer you ARE the company
Organizations with Happy Customers are
more successful
Financial Benefits
Happy Customers come back
Happy Customers tell their friends
Providing good Customer Service doesn’t come
naturally to everyone.
3. R Reliability – Deliver on Promises with dependability &
accuracy
A Assurance - Knowledge, courtesy, ability to convey trust,
competence and confidence
T Tangibles - Facilities appearance, comfort, look and feel of
Marketing materials, etc.
E Empathetic - Degree of caring and individual attention the
customer receives
Responsive - Willingness to help promptly – without
R distraction
4. Organizational commitments
Promises made via advertising, marketing, policies,
contracts, etc.
Common Expectations
Customer expectations are often based on
assumptions and past experience
Personal Promises
Agent to customer promises
Often the challenge is to reshape customer expectations.
5. Assurance Factor
Product Knowledge & Company Knowledge
Listening Skills – Active listening skills
Communications Skills - includes verbal and written
(in-person, phone, and email service)
Problem-Solving Skills
Tangibles
Take pride in your environment, yourself, your
workspace and any forward-facing delivery
mechanisms (online and marketing materials too!)
6. Empathy
Recognize the Emotional State of the Customer;
validate their feelings
Treat each person as an individual
Responsiveness
Respond quickly
Set Expectations – deliver on those expectations
Research shows that the most frustrating part of
waiting is not knowing how long the wait will be.
7. Forbidden Phrase . . . Replacement . . .
I don’t know . . .
“Good Question, let me look into that for you.“
We can’t . . .
“That’s a tough one, let’s see what we can do” (find an alternative)
You’ll have to . . .
”Here’s how we can help you with that.”
Hang on a second, I’ll be right back. . .
“I’ll need to ask an associate to be sure, are you able to wait while I
check into it?”
No . . .
Find a positive alternative. “We are all out of stock, but we can give
you rain check or a similar product at the same price.”
8. Pay attention to Content & Intent
Ask great questions
Tips:
Tune in to the other person
Limit distractions
Don’t jump to conclusions
Take notes and reflect information back
Be prepared – use a Question Map/Flowchart
Turn off your own worries
9. Helps build strong working relationships
Enhances teamwork and communications
can make work fun and enjoyable
has a positive impact on attendance and retention
People who have friends at work are more productive
and loyal
10. Use Icebreakers & Introductions – be creative
3 Truths & 1 lie
Helps people learn about each other in a fun way
Doodles
Helps open up discussions
facilitates getting to know each other
Scavenger Hunts
Building activities – balloon sculptures, coffee
cups towers, airplanes, etc.