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Effective Time Management Program

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Free e-book download: http://refocuslearning.com/ebook.html …

Free e-book download: http://refocuslearning.com/ebook.html
Refocus it's Time. Based on the best practice principles of Time Management and designed to support and re-enforce good habits. A simple guide to effective time management in the modern era with lots of hints, tips and ideas.

Published in: Education, Technology, Business

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  • 1. Welcome to Effective Time Management Copyright Refocus Learning 2010 1
  • 2. Effective Time Management Program Modules • GoalsGoals • PrioritiesPriorities • PlanningPlanning • SchedulingScheduling • InterruptionsInterruptions • MeetingsMeetings • DelegationDelegation • ProcrastinationProcrastination • AnalysingAnalysing Copyright Refocus Learning 2010 2
  • 3. Copyright Refocus Learning 2010 3 “Poor Time Management is essentially a behavioural problem”.Poor Time Management is essentially a behavioural problem”. Harvard Business EssentialsHarvard Business Essentials
  • 4. Time Management True or False exercise • A Task List is a PlanA Task List is a Plan • It’s better to handle tasks as they arriveIt’s better to handle tasks as they arrive • Scheduling priorities is a waste of time as they keep shiftingScheduling priorities is a waste of time as they keep shifting • There is no point having objectives just do as much as you canThere is no point having objectives just do as much as you can • Verbal delegation is the best.Verbal delegation is the best. • Always allow for interruptions they are part of lifeAlways allow for interruptions they are part of life • Meeting should always have well prepared agendas.Meeting should always have well prepared agendas. • Estimating the time required for an activity is not productive.Estimating the time required for an activity is not productive. Copyright Refocus Learning 2010 4
  • 5. SpecificSpecific MeasurableMeasurable AgreedAgreed RealisticRealistic TimedTimed In writingIn writing EngagedEngaged Copyright Refocus Learning 2010 5 ““Well-developed Objectives are SMARTIE.”Well-developed Objectives are SMARTIE.”
  • 6. Copyright Refocus Learning 2010 6
  • 7. Pareto’s Principle, the 80/20 Rule Proposed by Vilfredo Pareto in the early part of the 1900 century Copyright Refocus Learning 2010 7 The 80/20 Rule means that in anything a few (20%) are vital and many (80%) are trivial 20% Actions 80% Results
  • 8. Big Rocks, Little Rocks Method Planning & Scheduling your week Copyright Refocus Learning 2010 8 GLASS VESSEL Represents your weekly schedule BIG ROCKS Represent large important tasks LITTLE ROCKS Represent many little important tasks SANDS Represent many small urgent tasks
  • 9. Interruptions • How to deal with Telephone InterruptionsHow to deal with Telephone Interruptions • How to deal with Visitor InterruptionsHow to deal with Visitor Interruptions • The Manager InterruptsThe Manager Interrupts • Email InterruptionsEmail Interruptions • Internet Interruptions and loss of focus.Internet Interruptions and loss of focus. Copyright Refocus Learning 2010 9
  • 10. Meetings • AgendaAgenda • VenueVenue • Stay on TopicStay on Topic • Notes from the meetingNotes from the meeting Copyright Refocus Learning 2010 10
  • 11. Delegation – the Art and the Skill. Six step process • Decide what is to be delegateDecide what is to be delegate • Plan the delegationPlan the delegation • Discuss the delegationDiscuss the delegation • Communicate the delegationCommunicate the delegation • Monitor the progressMonitor the progress • Provide feedback on the performanceProvide feedback on the performance Copyright Refocus Learning 2010 11
  • 12. Procrastination • Two typesTwo types • What is procrastination?What is procrastination? • What causes us to procrastinate?What causes us to procrastinate? • What is stressful about procrastination?What is stressful about procrastination? • How to deal with procrastination.How to deal with procrastination. Copyright Refocus Learning 2010 12
  • 13. Actions for the next 21 days • Analysing Log • Interruptions Log • What am I going to change and how? • It take between 3 – 21 days to change a habit... Copyright Refocus Learning 2010 13
  • 14. Quote ““You never seem to have enough time, yet youYou never seem to have enough time, yet you have all the time there is. The problem is not ahave all the time there is. The problem is not a shortage of time, but how you choose to useshortage of time, but how you choose to use that time.”that time.” Copyright Refocus Learning 2010 14
  • 15. Copyright Refocus Learning 2014 15 - E-BOOK DOWNLOAD AT: http://refocuslearning.com/ebook.html - SAMPLE VIDEOS: https://www.youtube.com/user/RefocusLibrary - TO CONTACT THE AUTHOR : PAUL@REFOCUSLEARNING.COM WWW.REFOCUSLEARNING.COM Refocus it's Time. Based on the best practice principles of Time Management and designed to support and re-enforce good habits. A simple guide to effective time management in the modern era with lots of hints, tips and ideas. Please feel free to download – I hope you enjoy the book.