Budget exception form

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Budget exception form

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Budget exception form

  1. 1. Unbudgeted expenditure approval form<br />Service desk reference<Reference>Name of service for which budget exception is being requested<Name of service in catalogue>Requested By (Non-IT):<Job description>Technical Contact:<Designated team>Business Unit:<Name of business unit>IT Team:<Name of IT team>DatesRequesting date<dd/mm/yy>Projected GO Live! date<dd/mm/yy>Business Justification<Description of justification>Reasons for budget exception Why was this expenditure not in the budget<Description of reasons>CostsComponentRateAmountCAPEX: Description of expenditure1<Name of expenditure><x><Rx.xx>2<Name of expenditure><x><Rx.xx>3<Name of expenditure><x><Rx.xx>4<Name of expenditure><x><Rx.xx>Subtotal<Rx.xx>LABOUR: Hours to be Spent1<Name of expenditure><x><Rx.xx>2<Name of expenditure><x><Rx.xx>3<Name of expenditure><x><Rx.xx>4<Name of expenditure><x><Rx.xx>Subtotal<Rx.xx>MISCELLANEOUS: Description of Expenditure1VAT<x><Rx.xx>2<Name of expenditure><x><Rx.xx>3<Name of expenditure><x><Rx.xx>4<Name of expenditure><x><Rx.xx>Subtotal <Rx.xx>Grand Total<Rx.xx>Method of Allocation / Allocation model to be used<% allocations to business units><br />Operational considerationsIs this a capacity issue?Yes<X>No<X>Capacity Number of users – historical vs. projected<Number>/<Number>Capacity Predicted Transactional volume<Rate, performance prediction>Trending analysis Please including any output from monitoring, service desk and performance tools<Trending>Project If there is no project then requester assumes directly all risks and operational impacts<project name>Risk management Consider the people, process, products and partners involved<Descriptions of risks>Risk impact (I) Best practice CIA analysis (CRAMM)Confidentiality=<Public, Restricted, Confidential> Integrity=<Very High, High, Moderate> Availability=<Mandatory, Very High, High, Moderate>Risk vulnerability (M) What are the chances of disruptions occurring considering loss, error or failure?<High, Moderate, Low> Loss probability<High, Moderate, Low> Error probability<High, Moderate, Low> Failure probabilityCountermeasures (CM) What is being done to prevent disruptions?<Description of countermeasures>Authorizations (Sign off)Requesting BU<Signature>StakeholdersAccepted If rejected associated risks are accepted<Yes,No>Stakeholder 1<Signature>Stakeholder 2<Signature>Stakeholder 3<Signature>Stakeholder 4<Signature>FinancialAccepted If rejected associated risks are accepted<Yes,No><Signature><br />

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