The Organized
Genealogist Going
Paperless
Dick Eastman
February 21, 2015
These slides are available at:
http://www.eogn.com/handouts/organized
When I told my family the topic of
today’s talk…
When I told my family the topic of
today’s talk…
When I told my family the topic of
today’s talk…
When I told my family the topic of
today’s talk…
So I went to my office and…
I looked in my bookcases
Introduction
• Everything that I will offer today is
something that I use daily.
4
3
2
1
Why Go Paperless?
The “Paperless Office”
Getting Started
Archiving and Retrieval
Today’s Goal
• If you go home and use one or two of
today’s ideas, I'll be happy
1
Why Go Paperless?
RSS
Making Constant Backups
Digitizing Documents & Pictures
Is This Your “Office?”
Or this?
Or would you prefer this?
Or this?
Or this?
I Have Another Issue With
Storage Space
In my retirement years, I plan to move to
smaller living quarters. This brings up ...
I Have Another Issue With
Storage Space
A couple of years ago, I made the problem
worse by purchasing a new home:
I Have Another Issue With
Storage Space
I Have Another Issue With
Storage Space
I Have Another Issue With
Storage Space
2
1
Why Go Paperless?
The “Paperless Office”
Getting Started
Digitizing Documents & Pictures
Avoid This!
Scanning Pictures is Self-
explanatory
• To improve the original photos (faded,
scratched, damaged, etc.)
• To share with ...
But How About Documents?
Genealogy Books? Magazines?
• I am now in the process of scanning all of
my papers, books, magazi...
But How About Documents?
Books? Magazines?
I don't want to count how many books I have
purchased over the years, but I am ...
But How About Documents?
Books? Magazines?
Before scanning books or magazines, see if
electronic versions are already avai...
3
2
1
Why Go Paperless?
The “Paperless Office”
Getting Started
Digitizing Documents & Pictures
How to Get Started
• Temporarily ignore the backlog of paper that has
accumulated over the years
• Start with new paper re...
How to Get Started
• Buy a scanner… or two… or three…
My Solution:
• I use four different scanners, depending
upon the item to be scanned
A desktop flatbed scanner
Flip-Pal
MagicWand
Evernote Scanner
Evernote Scanner
Here is my most-used solution:
My Solution:
My Solution:
4
3
2
1
Why Go Paperless?
The “Paperless Office”
Getting Started
Archiving and Retrieval
• Save everything on your hard drive…
• … and on flash drives
• … and on CD disks
• … and in the cloud
My Solution:
My Solution:
Being organized reduces
frustrations!
Being organized reduces
frustrations!
Have a Great (and Organized)
Day!
http://www.eogn.com
www.eogn.com
These slides are available at:
http://www.eogn.com/handouts/organized
The Organized Genealogist
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How to organize your genealogy research efforts

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The Organized Genealogist

  1. 1. The Organized Genealogist Going Paperless Dick Eastman February 21, 2015
  2. 2. These slides are available at: http://www.eogn.com/handouts/organized
  3. 3. When I told my family the topic of today’s talk…
  4. 4. When I told my family the topic of today’s talk…
  5. 5. When I told my family the topic of today’s talk…
  6. 6. When I told my family the topic of today’s talk…
  7. 7. So I went to my office and…
  8. 8. I looked in my bookcases
  9. 9. Introduction • Everything that I will offer today is something that I use daily.
  10. 10. 4 3 2 1 Why Go Paperless? The “Paperless Office” Getting Started Archiving and Retrieval
  11. 11. Today’s Goal • If you go home and use one or two of today’s ideas, I'll be happy
  12. 12. 1 Why Go Paperless? RSS Making Constant Backups Digitizing Documents & Pictures
  13. 13. Is This Your “Office?”
  14. 14. Or this?
  15. 15. Or would you prefer this?
  16. 16. Or this?
  17. 17. Or this?
  18. 18. I Have Another Issue With Storage Space In my retirement years, I plan to move to smaller living quarters. This brings up a challenging word: DOWNSIZING
  19. 19. I Have Another Issue With Storage Space A couple of years ago, I made the problem worse by purchasing a new home:
  20. 20. I Have Another Issue With Storage Space
  21. 21. I Have Another Issue With Storage Space
  22. 22. I Have Another Issue With Storage Space
  23. 23. 2 1 Why Go Paperless? The “Paperless Office” Getting Started Digitizing Documents & Pictures
  24. 24. Avoid This!
  25. 25. Scanning Pictures is Self- explanatory • To improve the original photos (faded, scratched, damaged, etc.) • To share with others • For preservation
  26. 26. But How About Documents? Genealogy Books? Magazines? • I am now in the process of scanning all of my papers, books, magazines and… • I am destroying most of the originals!
  27. 27. But How About Documents? Books? Magazines? I don't want to count how many books I have purchased over the years, but I am sure it must be several hundred volumes. I don't want to even think about the bottom-line price. I only have space in my four bookcases to store a tiny fraction of them; the rest are stored in boxes in the basement. Out-of-sight books are books that I rarely use. "Out of sight, out of mind." I probably wasted my money by purchasing all those books as I rarely use most of them.
  28. 28. But How About Documents? Books? Magazines? Before scanning books or magazines, see if electronic versions are already available on Google Books, Archive.org, or other online book sources.
  29. 29. 3 2 1 Why Go Paperless? The “Paperless Office” Getting Started Digitizing Documents & Pictures
  30. 30. How to Get Started • Temporarily ignore the backlog of paper that has accumulated over the years • Start with new paper received TODAY or to be received in the future
  31. 31. How to Get Started • Buy a scanner… or two… or three…
  32. 32. My Solution: • I use four different scanners, depending upon the item to be scanned
  33. 33. A desktop flatbed scanner
  34. 34. Flip-Pal
  35. 35. MagicWand
  36. 36. Evernote Scanner
  37. 37. Evernote Scanner
  38. 38. Here is my most-used solution:
  39. 39. My Solution:
  40. 40. My Solution:
  41. 41. 4 3 2 1 Why Go Paperless? The “Paperless Office” Getting Started Archiving and Retrieval
  42. 42. • Save everything on your hard drive… • … and on flash drives • … and on CD disks • … and in the cloud
  43. 43. My Solution:
  44. 44. My Solution:
  45. 45. Being organized reduces frustrations!
  46. 46. Being organized reduces frustrations!
  47. 47. Have a Great (and Organized) Day! http://www.eogn.com
  48. 48. www.eogn.com
  49. 49. These slides are available at: http://www.eogn.com/handouts/organized
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