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The Organized Genealogist

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How to organize your genealogy research efforts

How to organize your genealogy research efforts


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  • 1. The Organized Genealogist Going Paperless Dick Eastman February 21, 2015
  • 2. These slides are available at: http://www.eogn.com/handouts/organized
  • 3. When I told my family the topic of today’s talk…
  • 4. When I told my family the topic of today’s talk…
  • 5. When I told my family the topic of today’s talk…
  • 6. When I told my family the topic of today’s talk…
  • 7. So I went to my office and…
  • 8. I looked in my bookcases
  • 9. Introduction • Everything that I will offer today is something that I use daily.
  • 10. 4 3 2 1 Why Go Paperless? The “Paperless Office” Getting Started Archiving and Retrieval
  • 11. Today’s Goal • If you go home and use one or two of today’s ideas, I'll be happy
  • 12. 1 Why Go Paperless? RSS Making Constant Backups Digitizing Documents & Pictures
  • 13. Is This Your “Office?”
  • 14. Or this?
  • 15. Or would you prefer this?
  • 16. Or this?
  • 17. Or this?
  • 18. I Have Another Issue With Storage Space In my retirement years, I plan to move to smaller living quarters. This brings up a challenging word: DOWNSIZING
  • 19. I Have Another Issue With Storage Space A couple of years ago, I made the problem worse by purchasing a new home:
  • 20. I Have Another Issue With Storage Space
  • 21. I Have Another Issue With Storage Space
  • 22. I Have Another Issue With Storage Space
  • 23. 2 1 Why Go Paperless? The “Paperless Office” Getting Started Digitizing Documents & Pictures
  • 24. Avoid This!
  • 25. Scanning Pictures is Self- explanatory • To improve the original photos (faded, scratched, damaged, etc.) • To share with others • For preservation
  • 26. But How About Documents? Genealogy Books? Magazines? • I am now in the process of scanning all of my papers, books, magazines and… • I am destroying most of the originals!
  • 27. But How About Documents? Books? Magazines? I don't want to count how many books I have purchased over the years, but I am sure it must be several hundred volumes. I don't want to even think about the bottom-line price. I only have space in my four bookcases to store a tiny fraction of them; the rest are stored in boxes in the basement. Out-of-sight books are books that I rarely use. "Out of sight, out of mind." I probably wasted my money by purchasing all those books as I rarely use most of them.
  • 28. But How About Documents? Books? Magazines? Before scanning books or magazines, see if electronic versions are already available on Google Books, Archive.org, or other online book sources.
  • 29. 3 2 1 Why Go Paperless? The “Paperless Office” Getting Started Digitizing Documents & Pictures
  • 30. How to Get Started • Temporarily ignore the backlog of paper that has accumulated over the years • Start with new paper received TODAY or to be received in the future
  • 31. How to Get Started • Buy a scanner… or two… or three…
  • 32. My Solution: • I use four different scanners, depending upon the item to be scanned
  • 33. A desktop flatbed scanner
  • 34. Flip-Pal
  • 35. MagicWand
  • 36. Evernote Scanner
  • 37. Evernote Scanner
  • 38. Here is my most-used solution:
  • 39. My Solution:
  • 40. My Solution:
  • 41. 4 3 2 1 Why Go Paperless? The “Paperless Office” Getting Started Archiving and Retrieval
  • 42. • Save everything on your hard drive… • … and on flash drives • … and on CD disks • … and in the cloud
  • 43. My Solution:
  • 44. My Solution:
  • 45. Being organized reduces frustrations!
  • 46. Being organized reduces frustrations!
  • 47. Have a Great (and Organized) Day! http://www.eogn.com
  • 48. www.eogn.com
  • 49. These slides are available at: http://www.eogn.com/handouts/organized