The Organized Genealogist
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The Organized Genealogist

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How to organize your genealogy research efforts

How to organize your genealogy research efforts

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The Organized Genealogist The Organized Genealogist Presentation Transcript

  • The Organized Genealogist Dick Eastman 27 April 2014
  • These slides are available at: http://www.eogn.com/handouts/organized
  • When I told my family the topic of today’s talk… View slide
  • When I told my family the topic of today’s talk… View slide
  • When I told my family the topic of today’s talk…
  • When I told my family the topic of today’s talk…
  • So I went to my office and…
  • I looked in my bookcases
  • Introduction • Everything that I will offer today is something that I use daily.
  • 4 3 2 1 Web Searches on Google Planning a Research Trip Making Constant Backups Digitizing Documents & Pictures
  • Today’s Goal • If you go home and use one or two of today’s ideas, I'll be happy
  • 1 Web Searches on Google RSS Making Constant Backups Digitizing Documents & Pictures
  • Web Searching (Google) Google is your friend
  • Google's Mission Statement “Organize the world's information and make it universally accessible and useful."
  • Google Home Page
  • Google Home Page
  • Google Home Page
  • Basic Concepts • Static Web Pages • Dynamic Web Pages
  • Google Searches • Google will find most of the information that you and I post on the web, along with more information published by tens of thousands of other individuals and societies. • Google will not find the information stored within the databases of the big sites: Ancestry.com, FamilySearch.org and others.
  • Google’s Special Syntaxes intitle: – Restricts your search to the titles of Web pages • Example: intitle:”george bush”
  • Google’s Special Syntaxes site: – Allows you to narrow the search by a site or a top-level domain • Examples: – Eogn.com – Ancestry.com – edu • Example: – Site:eogn.com Halifax
  • Google’s Special Syntaxes link: – Returns a list of pages that link to the specified URL • Example: link:http://www.eogn.com
  • Google’s Special Syntaxes cache: – Finds a copy of a web page that Google indexed even if that page is no longer available today or has since changed its contents. • Example: cache:www.eogn.com
  • Google’s Special Syntaxes daterange: – Limits your date to a particular date or range of dates that a page was indexed. – Note #1: It is the date that the page was INDEXED by Google, not the page CREATION date! – Note #2: Date format must be in Julian dates
  • Google’s Special Syntaxes • Language • Filtering • File Format • Date
  • Google Home Page
  • Google Home Page
  • Google Advanced Search
  • 2 1 Web Searches on Google Planning a Research Trip Making Constant Backups Digitizing Documents & Pictures
  • Plan Ahead • When visiting a repository, plan ahead, use online tools (such as a library catalog and visitor information) to prepare, and call to verify hours, what you can bring in, etc. This gives you more research time.
  • Take a To-Do List! Enter the library with a list of things to check. This is especially helpful if the library's catalog is available on line. Prepare your list in advance of your visit. Remain focused! Be organized from the start—using a research log to keep track of your to-do list for each family line and place you're searching really helps. Evernote is a great tool for this if your genealogy program doesn't have a built-in research log.
  • Keep Track of ALL Results, Both Positive and Negative! Keep track of negative search results, too (i.e., you didn't find the record you were looking for) so you don't repeat the same search. Track your online searches of growing databases, so you can go back to look for new results.
  • 3 2 1 Web Searches on Google Planning a Research Trip Making Constant Backups Digitizing Documents & Pictures
  • Your Data Original Offsite Back up Local Back up
  • The original data is kept on your hard drive, which will fail someday. For convenience, always keep a backup copy on a hard drive, CD, DVD, jump drive, or whatever works for you. In case of a local disaster (fire, flood, hurricane, tornado, etc.) always keep a copy somewhere else. Offsite Back up Original Your Data Local Back up
  • How Often Should You Back Up? • CONSTANTLY! • There are many software products that will make nearly constant backups for you. – Time Machine (Macintosh) - free – Karen’s Replicator (Windows) - free – Mozy (Windows & Macintosh) – free to $4.95/month – Backblaze (Windows & Macintosh) - $4.95/month
  • 4 3 2 1 Web Searches on Google Planning a Research Trip Making Constant Backups Digitizing Documents & Pictures
  • Make Digital Copies • 1. To improve the originals • 2. To share with others • 3. For preservation • 4. To reduce storage space requirements
  • I looked in my bookcases
  • Scanning Pictures is Self- explanatory • To improve the original photos (faded, scratched, damaged, etc.) • To share with others • For preservation
  • But How About Documents? Genealogy Books? Magazines? • I am now in the process of scanning all of my papers, books, magazines and… • I am destroying most of the originals!
  • But How About Documents? Books? Magazines? I don't want to count how many books I have purchased over the years, but I am sure it must be several hundred volumes. I don't want to even think about the bottom-line price. I only have space in my four bookcases to store a tiny fraction of them; the rest are stored in boxes in the basement. Out-of-sight books are books that I rarely use. "Out of sight, out of mind." I probably wasted my money by purchasing all those books as I rarely use most of them.
  • I Have Another Issue With Storage Space In my retirement years, I plan to move to smaller living quarters. This brings up a challenging word: DOWNSIZING
  • I Have Another Issue With Storage Space A couple of years ago, I made the problem worse by purchasing a new home:
  • I Have Another Issue With Storage Space
  • I Have Another Issue With Storage Space
  • I Have Another Issue With Storage Space
  • My Solution: • Digitize Everything – And make plenty of backups!
  • My Solution:
  • My Solution:
  • My Solution: • I use three different scanners, depending upon the item to be scanned
  • Flip-Pal
  • MagicWand
  • A desktop scanner
  • Being organized reduces frustrations!
  • Have a Great (and Organized) Day! http://www.eogn.com
  • www.eogn.com
  • These slides are available at: http://www.eogn.com/handouts/organized