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Lease Administration: Step Up from Word & Excel
 

Lease Administration: Step Up from Word & Excel

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Realogic's Miles Baltrusaitis presented the topic Lease Administration: Step Up from Word and Excel on June 24th, 2010. This is the visual component of that presentation.

Realogic's Miles Baltrusaitis presented the topic Lease Administration: Step Up from Word and Excel on June 24th, 2010. This is the visual component of that presentation.

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  • What we provide:Commercial Real Estate Software company Who we serve:CRE Owners, Managers & AnalystsWhat they get:Applications that integrate data from existing platforms to save time and money
  • What we provide:Commercial Real Estate Software company Who we serve:CRE Owners, Managers & AnalystsWhat they get:Applications that integrate data from existing platforms to save time and money
  • What we provide:Commercial Real Estate Software company Who we serve:CRE Owners, Managers & AnalystsWhat they get:Applications that integrate data from existing platforms to save time and money
  • What we provide:Commercial Real Estate Software company Who we serve:CRE Owners, Managers & AnalystsWhat they get:Applications that integrate data from existing platforms to save time and money

Lease Administration: Step Up from Word & Excel Lease Administration: Step Up from Word & Excel Presentation Transcript

  • What is Lease Administration?
    (other than lots of paperwork)
  • What is Lease Administration?
    Lease Review and Abstracting
    Accounting and Processing
    Lease Audits
    Information Management and Reporting
    Paraphrased from Wikipedia entry
    http://en.wikipedia.org/wiki/Lease_Administration
  • What is Lease Administration?
    Figures quoted from Deloitte 2010 lease administration benchmarking survey
  • Who are Lease Administrators?
  • Who are Lease Administrators?
    Tenant Side
    Landlord Side
    3rd Party (for either side)
  • Who are Lease Administrators?
  • Miles Baltrusaitis
    Sr. Associate
    3 years: 3rd Party (Tenant)
    3 years Landlord-Side
    3 years 3rdParty
    (Landlord & Tenant)
  • “In the wake of the corporate scandals of the 2000s, increased regulations have created an elevated focus on the accuracy of financial statements and the strength of control systems.”
    Why Lease Administration is “Key”
    “In large organizations, lease administrators are responsible for ensuring the accurate administration of millions of dollars each month.”
    - Scott Tibbo, Expense Management Solutions
  • Why Lease Administration is “Key”
    Tenant Lease Audits
    Landlord Lease Reviews
    Figures quoted from Deloitte 2010 lease administration benchmarking survey
  • How is Lease Administration Done?
  • How is Lease Administration Done?
  • Lease Administration:
    Step Up from Word & Excel
  • Step Up from Word & Excel
    Aww, Do I have to?
  • Step Up from Word & Excel
    Industry Resistance
    “20% of companies performing lease administration said they use Excel or Access to handle lease administration, rather than software specifically designed for the job.”
    Figures quoted from Deloitte 2010 lease administration benchmarking survey
  • Step Up from Word & Excel
    Variables to determine “System”
    Feature Requirements
    Size of the portfolio
    Integration requirements (Financial Systems)
    Ease of Use
  • Step Up from Word & Excel
    Feature Requirements
    • Reporting
    • How sophisticated/detailed do you need?
    • Subject to SOX?
    • Document Management
    • Scanning Lease Documents?
    • User Efficiencies
    • Snippets
    • Templates
    • Custom Checklists
    • Accessibility
    • Offshoring/outsourcing
    • Real-time live data sharing over web
  • Step Up from Word & Excel
    Portfolio Size
    Dictates Amount of Workflow and Staff
    Desktop Apps do not scale well
    Ever try stitching an Options Report from 600 Excel Abstracts?
  • Step Up from Word & Excel
    Integration Requirements
    Synchronize Financial System data
    Avoid re-keying to save time/reduce errors
  • Step Up from Word & Excel
    Ease of Use
    Getting Started vs. Gaining efficiency
    What is staff turnover rate?
  • Owners managing 250 leases or more had 41% staff turnover in 2009.
    Tenants managing more than 100 leases had 42% staff turnover.
    Figures quoted from Deloitte 2010 lease administration benchmarking survey
  • How do we know all this?
  • Three Facets of Realogic
  • How realogic is involved
  • Web-Based Abstracting & Administration
    Web-Based Budgeting & Reforecasting
    Excel Add-In for ARGUS data Analysis & Reporting
    Synchronize accounting data with ARGUS Valuation-DCFTM
  • One system for entire asset life cycle
    Reuse data in your Accounting System
    Abstract Non-Lease agreements
    Improve accessibility with web distribution
    Increase efficiency with standardization
  • Integrated with accounting systems
    Less re-keying improves accountability
    Audit features let you know data origin
    Finish sensitivity and stress assets quickly
  • Imports ARGUS-DCF data into Excel workbook of reports
    Analyze individual assets or portfolios
    Improves analytics with reports ARGUS can’t provide
  • Synchronize accounting data with ARGUS-DCF
    Available for one-time conversion or ongoing
    Stand-alone or with
  • http://realogic.net