What is Lease Administration?<br />(other than lots of paperwork)<br />
What is Lease Administration?<br />Lease Review and Abstracting<br />Accounting and Processing<br />Lease Audits<br />Info...
What is Lease Administration?<br />Figures quoted from Deloitte 2010 lease administration benchmarking survey<br />
Who are Lease Administrators?<br />
Who are Lease Administrators?<br />Tenant Side<br />Landlord Side<br />3rd Party (for either side)<br />
Who are Lease Administrators?<br />
Miles Baltrusaitis<br />Sr. Associate<br />3 years: 3rd Party (Tenant)<br />3 years Landlord-Side<br />3 years 3rdParty<br...
“In the wake of the corporate scandals of the 2000s, increased regulations have created an elevated focus on the accuracy ...
Why Lease Administration is “Key”<br />Tenant Lease Audits<br />Landlord Lease Reviews<br />Figures quoted from Deloitte 2...
How is Lease Administration Done?<br />
How is Lease Administration Done?<br />
Lease Administration: <br />Step Up from Word & Excel<br />
Step Up from Word & Excel<br />Aww, Do I have to?<br />
Step Up from Word & Excel<br />Industry Resistance<br />“20% of companies performing lease administration said they use Ex...
Step Up from Word & Excel<br />Variables to determine “System”<br />Feature Requirements<br />Size of the portfolio<br />I...
Step Up from Word & Excel<br />Feature Requirements<br /><ul><li>Reporting
How sophisticated/detailed do you need?
Subject to SOX?
Document Management
Scanning Lease Documents?
User Efficiencies
Snippets
Templates
Custom Checklists
Accessibility
Offshoring/outsourcing
Real-time live data sharing over web</li></li></ul><li>Step Up from Word & Excel<br />Portfolio Size<br />Dictates Amount ...
Step Up from Word & Excel<br />Integration Requirements<br />Synchronize Financial System data<br />Avoid re-keying to sav...
Step Up from Word & Excel<br />Ease of Use<br />Getting Started vs. Gaining efficiency<br />What is staff turnover rate?<b...
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Lease Administration: Step Up from Word & Excel

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Realogic's Miles Baltrusaitis presented the topic Lease Administration: Step Up from Word and Excel on June 24th, 2010. This is the visual component of that presentation.

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  • What we provide:Commercial Real Estate Software company Who we serve:CRE Owners, Managers &amp; AnalystsWhat they get:Applications that integrate data from existing platforms to save time and money
  • What we provide:Commercial Real Estate Software company Who we serve:CRE Owners, Managers &amp; AnalystsWhat they get:Applications that integrate data from existing platforms to save time and money
  • What we provide:Commercial Real Estate Software company Who we serve:CRE Owners, Managers &amp; AnalystsWhat they get:Applications that integrate data from existing platforms to save time and money
  • What we provide:Commercial Real Estate Software company Who we serve:CRE Owners, Managers &amp; AnalystsWhat they get:Applications that integrate data from existing platforms to save time and money
  • Lease Administration: Step Up from Word & Excel

    1. 1.
    2. 2. What is Lease Administration?<br />(other than lots of paperwork)<br />
    3. 3. What is Lease Administration?<br />Lease Review and Abstracting<br />Accounting and Processing<br />Lease Audits<br />Information Management and Reporting<br />Paraphrased from Wikipedia entry<br />http://en.wikipedia.org/wiki/Lease_Administration<br />
    4. 4. What is Lease Administration?<br />Figures quoted from Deloitte 2010 lease administration benchmarking survey<br />
    5. 5. Who are Lease Administrators?<br />
    6. 6. Who are Lease Administrators?<br />Tenant Side<br />Landlord Side<br />3rd Party (for either side)<br />
    7. 7. Who are Lease Administrators?<br />
    8. 8. Miles Baltrusaitis<br />Sr. Associate<br />3 years: 3rd Party (Tenant)<br />3 years Landlord-Side<br />3 years 3rdParty<br />(Landlord & Tenant)<br />
    9. 9. “In the wake of the corporate scandals of the 2000s, increased regulations have created an elevated focus on the accuracy of financial statements and the strength of control systems.”<br />Why Lease Administration is “Key”<br />“In large organizations, lease administrators are responsible for ensuring the accurate administration of millions of dollars each month.”<br />- Scott Tibbo, Expense Management Solutions<br />
    10. 10. Why Lease Administration is “Key”<br />Tenant Lease Audits<br />Landlord Lease Reviews<br />Figures quoted from Deloitte 2010 lease administration benchmarking survey<br />
    11. 11. How is Lease Administration Done?<br />
    12. 12. How is Lease Administration Done?<br />
    13. 13. Lease Administration: <br />Step Up from Word & Excel<br />
    14. 14. Step Up from Word & Excel<br />Aww, Do I have to?<br />
    15. 15. Step Up from Word & Excel<br />Industry Resistance<br />“20% of companies performing lease administration said they use Excel or Access to handle lease administration, rather than software specifically designed for the job.”<br />Figures quoted from Deloitte 2010 lease administration benchmarking survey<br />
    16. 16. Step Up from Word & Excel<br />Variables to determine “System”<br />Feature Requirements<br />Size of the portfolio<br />Integration requirements (Financial Systems)<br />Ease of Use<br />
    17. 17. Step Up from Word & Excel<br />Feature Requirements<br /><ul><li>Reporting
    18. 18. How sophisticated/detailed do you need?
    19. 19. Subject to SOX?
    20. 20. Document Management
    21. 21. Scanning Lease Documents?
    22. 22. User Efficiencies
    23. 23. Snippets
    24. 24. Templates
    25. 25. Custom Checklists
    26. 26. Accessibility
    27. 27. Offshoring/outsourcing
    28. 28. Real-time live data sharing over web</li></li></ul><li>Step Up from Word & Excel<br />Portfolio Size<br />Dictates Amount of Workflow and Staff<br />Desktop Apps do not scale well<br />Ever try stitching an Options Report from 600 Excel Abstracts?<br />
    29. 29. Step Up from Word & Excel<br />Integration Requirements<br />Synchronize Financial System data<br />Avoid re-keying to save time/reduce errors<br />
    30. 30. Step Up from Word & Excel<br />Ease of Use<br />Getting Started vs. Gaining efficiency<br />What is staff turnover rate?<br />
    31. 31. Owners managing 250 leases or more had 41% staff turnover in 2009. <br />Tenants managing more than 100 leases had 42% staff turnover.<br />Figures quoted from Deloitte 2010 lease administration benchmarking survey<br />
    32. 32. How do we know all this?<br />
    33. 33. Three Facets of Realogic<br />
    34. 34. How realogic is involved<br />
    35. 35. Web-Based Abstracting & Administration<br />Web-Based Budgeting & Reforecasting<br />Excel Add-In for ARGUS data Analysis & Reporting<br />Synchronize accounting data with ARGUS Valuation-DCFTM<br />
    36. 36. One system for entire asset life cycle<br />Reuse data in your Accounting System<br />Abstract Non-Lease agreements<br />Improve accessibility with web distribution<br />Increase efficiency with standardization <br />
    37. 37. Integrated with accounting systems<br />Less re-keying improves accountability<br />Audit features let you know data origin<br />Finish sensitivity and stress assets quickly<br />
    38. 38. Imports ARGUS-DCF data into Excel workbook of reports<br />Analyze individual assets or portfolios<br />Improves analytics with reports ARGUS can’t provide<br />
    39. 39. Synchronize accounting data with ARGUS-DCF<br />Available for one-time conversion or ongoing<br />Stand-alone or with<br />
    40. 40. http://realogic.net<br />
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