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Meetings
Sample
Creating An Agenda
www.readysetpresent.com Page 2
Program Objectives (1 of 6)
 Develop a meeting plan.
 Define roles that contribute to
making a meeting more effective.
...
Program Objectives (2 of 6)
 Deal constructively with
behaviors that may hinder
effectiveness.
 Evaluate the quality of ...
Program Objectives (3 of 6)
 Describe the difference between
process and content.
 Gain knowledge of four meeting
types:...
Program Objectives (4 of 6)
 Discuss and practice several
meeting methods: brainstorming,
agenda, free-field analysis, gr...
Program Objectives (5 of 6)
 Write a means to inform
participants about the meeting.
 Design an opening statement of
the...
Program Objectives (6 of 6)
 Recognize some different
personalities and learn some tips
for handling some group
interacti...
Definition
A coming together of an assembly.
www.readysetpresent.com Page 9
Why Have
A Meeting
www.readysetpresent.com Page 10
Why Have A Meeting (1 of 2)
 To solve a problem.
 To make a decision.
 To develop a plan.
 To gather or convey informa...
Meetings Are Unproductive
(1 of 2)
 Purpose of the meeting is
unclear.
 There is no agenda/organization.
 The leader tr...
Creating An Agenda
 State the purpose of the meeting.
 Organize items to be discussed in
order of their importance,
star...
Conducting a Productive
Meeting (1 of 3)
 Set up the meeting room to
encourage an open exchange.
 Post the agenda in a v...
Planning/Strategizing (5 of 5)
Action Steps:
 Planning/Strategizing
www.readysetpresent.com Page 15
Two Types of Meetings
www.readysetpresent.com Page 16
Common
Scheduling
Problems
www.readysetpresent.com Page 17
Download “Meetings”
PowerPoint presentation
at ReadySetPresent.com
Slides include: 15 do's and do not's, 9 points on how t...
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Transcript of "Meetings modernsamplefinal"

  1. 1. Meetings Sample
  2. 2. Creating An Agenda www.readysetpresent.com Page 2
  3. 3. Program Objectives (1 of 6)  Develop a meeting plan.  Define roles that contribute to making a meeting more effective.  Identify and practice behaviors that help build a team.  Learn and practice techniques to better manage your meetings. www.readysetpresent.com Page 3
  4. 4. Program Objectives (2 of 6)  Deal constructively with behaviors that may hinder effectiveness.  Evaluate the quality of meetings.  Identify the things that go wrong at meetings and brainstorm ways to overcome these problems. www.readysetpresent.com Page 4
  5. 5. Program Objectives (3 of 6)  Describe the difference between process and content.  Gain knowledge of four meeting types: information sharing, gathering, problem solving, decision making and planning/strategizing. www.readysetpresent.com Page 5
  6. 6. Program Objectives (4 of 6)  Discuss and practice several meeting methods: brainstorming, agenda, free-field analysis, group consensus and the action register.  Gain knowledge of the importance of careful meeting preparation.  Write meeting objectives.  Plan a meeting agenda. www.readysetpresent.com Page 6
  7. 7. Program Objectives (5 of 6)  Write a means to inform participants about the meeting.  Design an opening statement of the purpose of the meeting.  Describe the importance of follow-up after the meeting and be aware of the group method.  Identify the difference between task functions and group relations functions. www.readysetpresent.com Page 7
  8. 8. Program Objectives (6 of 6)  Recognize some different personalities and learn some tips for handling some group interaction problems.  Participate in a meeting with prepared notes and agenda.  Create an action plan for meeting effectiveness.  Complete post work assignment to participants’ satisfaction. www.readysetpresent.com Page 8
  9. 9. Definition A coming together of an assembly. www.readysetpresent.com Page 9
  10. 10. Why Have A Meeting www.readysetpresent.com Page 10
  11. 11. Why Have A Meeting (1 of 2)  To solve a problem.  To make a decision.  To develop a plan.  To gather or convey information.  To get a response to information. www.readysetpresent.com Page 11
  12. 12. Meetings Are Unproductive (1 of 2)  Purpose of the meeting is unclear.  There is no agenda/organization.  The leader tries to accomplish too much.  The meeting starts late.  Too many people are at the meeting. www.readysetpresent.com Page 12
  13. 13. Creating An Agenda  State the purpose of the meeting.  Organize items to be discussed in order of their importance, starting with top-priority topics.  Describe each item to be discussed, and explain why it must be addressed.  Set time limits prior to discussion. www.readysetpresent.com Page 13
  14. 14. Conducting a Productive Meeting (1 of 3)  Set up the meeting room to encourage an open exchange.  Post the agenda in a visible place.  Start the meeting on time.  State the meeting’s purpose, and briefly review agenda items and the time allocated to each. www.readysetpresent.com Page 14
  15. 15. Planning/Strategizing (5 of 5) Action Steps:  Planning/Strategizing www.readysetpresent.com Page 15
  16. 16. Two Types of Meetings www.readysetpresent.com Page 16
  17. 17. Common Scheduling Problems www.readysetpresent.com Page 17
  18. 18. Download “Meetings” PowerPoint presentation at ReadySetPresent.com Slides include: 15 do's and do not's, 9 points on how to deal with members at meetings, why meetings are unproductive, 4 slides on the meeting room, slides on conducting a productive meeting, slides on group roles and behaviors, slides on effective meeting notes, 6 guidelines for effective meetings, slides on information sharing/gathering, recognizing resistance to accepting change, phases of change transition, slides on problem solving meetings, slides on decision making, 20+ slides on before the meeting, agenda and goals, during the meeting, after the meeting, common scheduling problems, scheduling hints, taking minutes, how to's and much more. Royalty Free – Use Them Over and Over Again. Now: more content, graphics, and diagrams www.readysetpresent.com Page 18
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