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Time Tools Presentation Aug 22 08

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Lois Raats
Lois Raats
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Time Tools …more hours in your day ©2008 Ready2Grow Associates www.ready2grow.com
Today’s Aim ,[object Object],[object Object],[object Object],[object Object]
AGENDA ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
©2008 Ready2Grow Associates www.ready2grow.com
What’s the Problem? ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],©2008 Ready2Grow Associates www.ready2grow.com
Bottom Line ,[object Object],[object Object]
TIME “TERMITES”
Time Termites ©2008 Ready2Grow Associates www.ready2grow.com 1. Time Use “ IN” vs. “ON” biz, due to: Unclear priorities Micromanage vs. delegate Inefficient meetings Procrastination 2. Tolerations Poor boundaries due to low energy -allow too many interruptions -procrastination -lack of focus Space poorly organized -can’t find things -energy drained by environment 3. “Toddlers” Attract immature people
Energy Sapsuckers ©2008 Ready2Grow Associates www.ready2grow.com
Attention Distractors ©2008 Ready2Grow Associates www.ready2grow.com
DIFFERENT STROKES - Personality ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
DIFFERENT STROKES – Behaviour Style Direct Faster-paced Indirect Slower-paced Open / People-oriented Guarded / Task-oriented Platinum Rule Behavioural Styles Inventory RELATER DIRECTOR THINKER SOCIALIZER
LINEAR vs. Non-Linear / Creative
What’s Required? ,[object Object],[object Object],[object Object],[object Object],©2008 Ready2Grow Associates www.ready2grow.com
A Process to Follow ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],©2008 Ready2Grow Associates www.ready2grow.com
Time Management ,[object Object],[object Object],©2008 Ready2Grow Associates www.ready2grow.com
What is “The Right Stuff” ? ,[object Object],[object Object],[object Object],[object Object],[object Object],©2008 Ready2Grow Associates www.ready2grow.com ► Other activities should be REDUCED or ELIMINATED
OUR GOAL:
How to Proceed? ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],©2008 Ready2Grow Associates www.ready2grow.com
ROCKS: RESERVE TIME & ENERGY ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],©2008 Ready2Grow Associates www.ready2grow.com
ROCKS: Assess & Set Goals Quarterly Review ©2008 Ready2Grow Associates www.ready2grow.com Area Successes, progress Next Step Big Dreams Focus in a Nutshell Health Business Finances Personal Self-Mastery Clean-ups, Completions
ROCKS: Assess & Set Goals Time Log ©2008 Ready2Grow Associates www.ready2grow.com
ROCKS: Assess & Set Goals Time Wheel ©2008 Ready2Grow Associates www.ready2grow.com Vision & Strategy Innovation & Learning Sales & Marketing Customer Service Human Resources/ Team Finances Data/Knowledge Management Facilities 10 0
c. 2008 Ready2Grow Associates www.ready2grow.com Inkling “Something needs to happen, not sure exactly what”… 3. Clarify Intentions & Goals
Clarify Intentions & Goals, cont’d ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],©2008 Ready2Grow Associates www.ready2grow.com
Time Wheel – Business ©2008 Ready2Grow Associates www.ready2grow.com Vision & Strategy Innovation & Learning Sales & Marketing Customer Service Human Resources/ Team Finances Data/Knowledge Management Facilities
Example ,[object Object],[object Object],©2008 Ready2Grow Associates www.ready2grow.com Q1 Review all customer processes Q2 Revamp website and upgrade CRM Q3 Hire three new sales reps Q4 Implement and evaluate new procedures
Clarify Intentions & Goals, (repeated) ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],©2008 Ready2Grow Associates www.ready2grow.com
Clarify Intentions & Goals cont’d ,[object Object],[object Object],[object Object],©2008 Ready2Grow Associates www.ready2grow.com
4. Identify Your Strengths ©2008 Ready2Grow Associates www.ready2grow.com
Resources to help you assess your STRENGTHS ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],©2008 Ready2Grow Associates www.ready2grow.com
5. Build Reserves of Time & Energy ,[object Object],[object Object],[object Object],©2008 Ready2Grow Associates www.ready2grow.com
Build Reserves, cont’d ,[object Object],[object Object],[object Object],©2008 Ready2Grow Associates www.ready2grow.com
Rx for Interruptions ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
6. Apply Best Practices - Projects & Tasks ,[object Object],[object Object],[object Object],[object Object],[object Object],©2008 Ready2Grow Associates www.ready2grow.com
Best Practices for Managing Email, Calendar & Tasks ©2008 Ready2Grow Associates www.ready2grow.com 1. COLLECTION 2. ACTION 3. REFERENCE
Challenges in Prioritizing ©2008 Ready2Grow Associates www.ready2grow.com ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
WORKFLOW MODEL ©2008 Ready2Grow Associates www.ready2grow.com
Best Practices ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],©2008 Ready2Grow Associates www.ready2grow.com
Best Practices - Calendar ©2008 Ready2Grow Associates www.ready2grow.com
1. Colour 2.“Tupperware” ©2008 Ready2Grow Associates www.ready2grow.com
7. Work Your Plan ,[object Object],[object Object],[object Object],[object Object],[object Object]
Solutions re Projects / Tasks ,[object Object],[object Object],[object Object],©2008 Ready2Grow Associates www.ready2grow.com

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Time Tools Presentation Aug 22 08

  • 1. Time Tools …more hours in your day ©2008 Ready2Grow Associates www.ready2grow.com
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  • 4. ©2008 Ready2Grow Associates www.ready2grow.com
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  • 8. Time Termites ©2008 Ready2Grow Associates www.ready2grow.com 1. Time Use “ IN” vs. “ON” biz, due to: Unclear priorities Micromanage vs. delegate Inefficient meetings Procrastination 2. Tolerations Poor boundaries due to low energy -allow too many interruptions -procrastination -lack of focus Space poorly organized -can’t find things -energy drained by environment 3. “Toddlers” Attract immature people
  • 9. Energy Sapsuckers ©2008 Ready2Grow Associates www.ready2grow.com
  • 10. Attention Distractors ©2008 Ready2Grow Associates www.ready2grow.com
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  • 12. DIFFERENT STROKES – Behaviour Style Direct Faster-paced Indirect Slower-paced Open / People-oriented Guarded / Task-oriented Platinum Rule Behavioural Styles Inventory RELATER DIRECTOR THINKER SOCIALIZER
  • 13. LINEAR vs. Non-Linear / Creative
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  • 21. ROCKS: Assess & Set Goals Quarterly Review ©2008 Ready2Grow Associates www.ready2grow.com Area Successes, progress Next Step Big Dreams Focus in a Nutshell Health Business Finances Personal Self-Mastery Clean-ups, Completions
  • 22. ROCKS: Assess & Set Goals Time Log ©2008 Ready2Grow Associates www.ready2grow.com
  • 23. ROCKS: Assess & Set Goals Time Wheel ©2008 Ready2Grow Associates www.ready2grow.com Vision & Strategy Innovation & Learning Sales & Marketing Customer Service Human Resources/ Team Finances Data/Knowledge Management Facilities 10 0
  • 24. c. 2008 Ready2Grow Associates www.ready2grow.com Inkling “Something needs to happen, not sure exactly what”… 3. Clarify Intentions & Goals
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  • 26. Time Wheel – Business ©2008 Ready2Grow Associates www.ready2grow.com Vision & Strategy Innovation & Learning Sales & Marketing Customer Service Human Resources/ Team Finances Data/Knowledge Management Facilities
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  • 30. 4. Identify Your Strengths ©2008 Ready2Grow Associates www.ready2grow.com
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  • 36. Best Practices for Managing Email, Calendar & Tasks ©2008 Ready2Grow Associates www.ready2grow.com 1. COLLECTION 2. ACTION 3. REFERENCE
  • 37.
  • 38. WORKFLOW MODEL ©2008 Ready2Grow Associates www.ready2grow.com
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  • 40. Best Practices - Calendar ©2008 Ready2Grow Associates www.ready2grow.com
  • 41. 1. Colour 2.“Tupperware” ©2008 Ready2Grow Associates www.ready2grow.com
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