PreK Member Manual

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PreK Member Manual

  1. 1. M I N N E S O TA R E A D I N G C O R P S 2010–2011 Literacy Handbook Pre-K Members Minnesota Reading Corps is a statewide initiative to help every Minnesota child become a successful reader.MRC_cvr_PreK_Memb.indd 1 7/27/10 1:12 PM
  2. 2. Table of Contents1 Introduction to Minnesota Reading Corps . . . . . . . . . . . . . . . . . . . . . . . . 1 Mission and History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Program Model . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Program Results . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Minnesota Reading Corps – A National Service Program . . . . . . . . . . . . . . . . . . . . . . 7 Supporting Roles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 Personnel Policies and Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Member Contract . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Member Code of Conduct . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Discipline Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Exiting Minnesota Reading Corps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Suspension of Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Member Benefits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 Equal Opportunity Employment & Non-Discrimination Statement . . . . . . . . . . . . . 29 Workplace Harassment & Offensive Behavior Policy . . . . . . . . . . . . . . . . . . . . . . . . . 30 Individuals with Disabilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Drug-free Workplace Act . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Grievance Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 Member Time Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 Completing Time Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 Time Sheet & Payroll Schedule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Step to Complete Time Sheets (Members Only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Steps to Approve Time Sheets (Internal Coaches Only) . . . . . . . . . . . . . . . . . . . . . . . 47 Internal Coach Expectations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 Role Expectations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 Site Orientation for the Member . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 Setting a Weekly Schedule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51 Performance Evaluations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 Steps to Handling Member Performance Issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 Master Coach Expectations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67Minnesota Reading Corps • 2010–2011 PreK Manual i
  3. 3. 3 A Year in the Life of a Reading Corps Member . . . . . . . . . . . . . . . . . . 69 A Day in the Life of a Literacy Tutor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 Introduction to Literacy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 Expectations of Reading Corps classrooms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74 Service Requirements for Literacy Tutors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84 Planning and Managing Hours . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84 Training and Professional Development . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86 Family Involvement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87 Civic Engagement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88 Read for the Record . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98 Literacy Home Visits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 Book Reports (optional) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1004 Literacy Rich Classroom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103 Introduction to ELLCO . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105 Classroom Structure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106 Literacy Rich Daily Schedule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106 Curriculum . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109 Language Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110 Books and Book Reading Opportunities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111 Print and Early Writing Supports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113 Journaling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113 Teaching Concepts of Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114 Dictation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1155 Benchmark Assessments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121 Introduction to Assessment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123 Benchmark Schedule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124 Conducting the Assessment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126 Recording and Submitting Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128 Next Steps for Benchmark Assessments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1296 Progress Monitoring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131 Response to Intervention (RtI) in Early Childhood . . . . . . . . . . . . . . . . . . . . . . . . . . 133 Steps to RtI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134 Guide to Data Decision Making . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140 Embedded and Explicit Instruction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144ii Minnesota Reading Corps • 2010–2011 PreK Manual
  4. 4. 7 Interventions and Integrity Observations . . . . . . . . . . . . . . . . . . . . . 149 Introductions to Interventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151 Integrity Observation Checklists and Intervention Scripts . . . . . . . . . . . . . . . . . . 153 Sign-in . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153 Repeated Read Aloud . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154 Oral Language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159 Visual Discrimination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162 Phonological Awareness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168 Integrity Observation Checklists for Benchmark Assessments . . . . . . . . . . . . . . . 172 Rhyming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172 Letter Names . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173 Picture Naming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174 Alliteration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175 Letter Sounds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1768 Transitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1779 Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179 Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201 Zaner-Bloser auditory script . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 211 Group Recording Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213 Individual Progress Monitoring Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 215 Student Progress Graph . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 225 Lead Teacher Agreement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22910 SEEDS of Emergent Literacy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 233 Session 1: Literacy Rich Environment and Schedule . . . . . . . . . . . . . . . . . . . . . . . . 235 Session 2: Quality Teacher-Child Interactions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 253 Session 3: Vocabulary / Oral Language and ELL Development . . . . . . . . . . . . . . . 267 Session 4: Dialogic Reading and Repeated Read Aloud . . . . . . . . . . . . . . . . . . . . . 283 Session 5: Developing Phonological Awareness . . . . . . . . . . . . . . . . . . . . . . . . . . . 296 Session 6: Developing Visual Discrimination and Letter Knowledge . . . . . . . . . . 310 Session 7: Relationship-Based Interactions that Promote Social-Emotional Development . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 332Minnesota Reading Corps • 2010–2011 PreK Manual iii
  5. 5. iv Minnesota Reading Corps • 2010–2011 PreK Manual
  6. 6. Section 1 Introduction toMinnesota Reading Corps 1
  7. 7. SECTION 1 | Introduction to Minnesota Reading CorpsMission and History Mission and History Minnesota Reading Corps is a statewide initiative to help every Minnesota child become aMinnesota Reading Corps is a statewide initiative to help every Minnesota child rdbecome a successfulby the end of 3 grade. grade. successful reader reader by the end of 3rd From preschool through 3rd grade, children’s timein school focuses on learning to read. childrens time in school focuses on learning to read. From From preschool through 3rd grade, From 3rd grade Did you know?forward, students arestudents arelearn. Thisto learn. This importantof 5 Minnesota 3rd graders 3rd grade forward, reading to reading important 1 out window in the life of a youngwindow in the life of a young learner is an opportunity are not proficient readers. learner is an opportunity to build a foundation for a lifetime.to build a foundation for a lifetime. The literacy challenge in MinnesotaThe literacy the 2009 Minnesota Comprehensive Assessment (MCA) tell Results from challenge in MinnesotaResults from the our states 3rd grade children failed to pass(MCA) tell us that 20% Did you know? us that 20% of 2009 Minnesota Comprehensive Assessment the state’sof our state’s 3rd grade children failed to pass the state’s reading proficiency exam. In reading proficiency exam. In school districts with high concentrations of 1 out of 5school districts with high concentrations of poverty, these rates are significantly higher. poverty, these rates are significantly higher. If this performance remains Minnesota 3rdIf this performance remains consistent in the future, approximately 65,000 children age graders are notthree to grade three are at approximately 65,000 children age three to grade consistent in the future, risk for not reading at the expected levels. proficient readers. three are atwho for not reading atread expected levels. grade have difficulty ever Children risk are struggling to the at the end of 3rdcatching up to their peers. Literacy researchers Snow, Burns & Griffin (1998, NationalAcademic Press)are struggling to“A personthe endnot 3rdleast a modestly skilledever catching up to Children who concluded that, read at who is of at grade have difficulty readerby thepeers. Literacy researchers Snow, Burns & Griffin high school.” This Academic Press) their end of third grade is quite unlikely to graduate from (1998, National can leadto a lifelong struggle with literacy. According to the Orton Dyslexia Society, “illiterate” is concluded that, "A person who is not at least a modestly skilled reader by the end of third gradea term that can be used to describe 75% of unemployed workers, 85% of juveniles who is quite unlikely to graduate from high school." This can lead to a lifelong struggle with literacy.appear in court, and 60% of prison inmates.  According to the Orton Dyslexia Society, "illiterate" is a term that can be used to describe 75% of unemployed workers, 85% of juveniles who appear in court, and 60% of prison inmates.Minnesota Reading Corps • 2010–2011 PreK Manual 3
  8. 8. SECTION 1 | Introduction to Minnesota Reading CorpsThe solution in MinnesotaIt is estimated that the number of children who are typically identified as Goal:poor readers could be reduced by up to 70 percent through early identifica- All children aretion and prevention programs (Lyon, Fletcher, Shaywitz, Torgesen, Wood, on track to becomeSchulte and Olson, Rethinking Learning Disabilities, 2001). Minnesota proficient readers.Reading Corps was piloted in 2003 as one of these programs – deployingMinnesota Reading Corps members to provide intensive, individualized,research-based instruction to children struggling with literacy.Program ExpansionMinnesota Reading Corps was piloted in 2003-04 and served to help Head Start chil-dren improve their emergent literacy skills in preparation for kindergarten. The modelof the program proved to be effective. In 2005-06 the program expanded to serve chil-dren in kindergarten – 3rd grade. Since the pilot year, the results continue to improveand the program has expanded to serve more children age 3 to grade 3 across thestate. Minnesota Reading Corps Growth 800 675 700 555 600 500 430 362 400 319 300 238 165 200 127 117 109 95 77 94 55 45 27 51 100 0 4 23 0 8 0 14 0 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 Number of school districts Number of sites Number of members4 Minnesota Reading Corps • 2010–2011 PreK Manual
  9. 9. SECTION 1 | Introduction to Minnesota Reading CorpsProgram ModelThe Minnesota Reading Corps model integrates assessmentand intervention in working with students to improve their “Even with excellent instructionliteracy skills, utilizing a Response to Intervention (RtI) frame- in the early grades, somework. This means that members identify students who are at children fail to make satisfactoryrisk for not reading at grade level, monitor student progress, progress in reading. Getting back on track will require supplementaryprovide evidence-based interventions and adjust the inter- individual or small-group intensiveventions to produce positive outcomes for students. instruction that is coordinated with classroom teacher instruction.”Preschool (PreK) Model (Snow, et al, 1998)Members serve in a preschool classroom to support andenhance the Tier 1 literacy instruction provided in the class-room for all students. Members collect benchmark data onall students to identify children who need more intense help (or intervention) in orderto reach their spring target. Members then provide daily supplemental instruction forthe identified children in Tier 2 small groups or in Tier 3 one-on-one settings. Membersregularly collect data to make instructional decisions for children.Elementary School (K-3) ModelMembers serve in elementary schools as one-on-one tutors to pro-vide supplemental reading practice to students who are just belowproficiency in reading. These students are classified as Tier 2 stu-dents who need intense, individualized instruction to help themreach their target. Members tutor students for 15 or 20 minuteseach day using specific interventions that build fluency skills.Members collect data each week to make instructional deci-sions for students.Volunteer Mobilization and Family EngagementApproximately 15 members serve in an indirect capacity to provide further supple-mental support in helping Reading Corps students reach their spring targets. Membersfocus on strategies that will help students improve their literacy skills outside of thetutoring provided by Literacy Tutors. Strategies include recruiting literacy volunteers toread with students during after-school time, developing literacy resources for families,coordinating literacy events for families, etc.Minnesota Reading Corps • 2010–2011 PreK Manual 5
  10. 10. SECTION 1 | Introduction to Minnesota Reading CorpsProgram ResultsMinnesota Reading Corps has proven to be an effective program for working intention-ally to improve students’ literacy skills. The complete evaluation report can be down-loaded from the ‘Publications’ on the MRC website (www.MinnesotaReadingCorps.org).Students served by Reading Corps* Region K-3 PreK Total Metro 5,647 2,661 8,303 Northwest 670 306 976 Northcentral 413 264 677 Northeast 520 129 649 Central 1,294 509 1,803 Southeast 1,002 244 1,246 Southwest 532 266 798 Statewide 10,078 4,379 14,457PreK Results – Showing students “Ready for K” and Growth* IGDI Skills % of 4- and 5-year olds % of all students reaching Spring target demonstrating growth (difference from 08-09) Fall to Spring Rhyming 48.4% (+5.9) 81% Letter Sounds 44.3% (-.06) 76% Picture Naming 59.7% (+3.0) 90% Alliteration 38.2% (+3.0) 69% Letter Naming 65.5% (+3.1) 92%K-3 Result – Growth (Fall to Winter)* K 1 2 3 # Students 512 2100 2027 2406 % Exceeding Target Growth Rate 94% 94% 62% 94% Reading Corps Average Growth Rate 2.93 2.68 1.94 2.25 Target Growth Rate 1.22 1.11 1.61 1.17*Results for the 2009-10 school year, includes data submitted through May 15, 2010.6 Minnesota Reading Corps • 2010–2011 PreK Manual
  11. 11. SECTION 1 | Introduction to Minnesota Reading CorpsMinnesota Reading Corps –A National Service Program Minnesota Reading Corps – A National Service ProgramMinnesota Reading Corps is an AmeriCorps program, engaging its members in serviceto Minnesota Reading Corps is anof a social issue. Theengaging its members inservice got its work towards the solution AmeriCorps program, concept of national service to workofficial start during the a socialwhen President Franklin D. Roosevelt created the Civilian towards the solution of 1930’s issue. The concept of national service got its official start duringConservation Corps. It has expanded Roosevelt created years through the creation of It has the 1930’s when President Franklin D. throughout the the Civilian Conservation Corps. thePeace Corps, VISTA (Volunteer in Service to America), and AmeriCorps. The(Volunteer in expanded throughout the years through the creation of the Peace Corps, VISTA chart belowillustrates to America), and AmeriCorps. The chart into the structure of national Reading Service how Minnesota Reading Corps fits below illustrates how Minnesota service. Corps fits into the structure of national service. The Corporation for National & Community Service is based in Washington D.C. Its mission is to improve lives, strengthen communities, Corporation for and foster civic engagement through National & Community service and volunteering. It provides Service about 70% of the funding for MRC. Learn and Serve AmeriCorps National America Senior Corps AmeriCorps is often described as the “domestic Peace Corps.” It began in 1993. It is a network of local, state, and AmeriCorps*VISTA national service programs that engages Americans each year in intensive service to meet our country’s critical needs in education, public safety, health, and the environment. AmeriCorps*NCCC . AmeriCorps*State and National Minnesota Reading Corps is an AmeriCorps*State program. It is a direct service program that is currently only in Minnesota Minnesota. It is one of the largest Reading Corps AmeriCorps*State programs in the country.Minnesota Reading Corps • 2010–2011 PreK Manual 7
  12. 12. SECTION 1 | Introduction to Minnesota Reading CorpsSupporting Roles and ResponsibilitiesMinnesota Reading Corps has a support system in place so that members are success-ful in helping students develop their literacy skills. This pyramid of support reflects thefoundational support that is provided by the Master Coach and Program Coordinatorto the Internal Coach. In turn, the Internal Coach provides the most direct support tothe member.8 Minnesota Reading Corps • 2010–2011 PreK Manual
  13. 13. SECTION 1 | Introduction to Minnesota Reading Corps The Master Coach and Program Coordinator work together to provide support toto Internal The Master Coach and Program Coordinator work together to provide support thethe Internal Coach and members to ensure everyone has a successful experience. Coach and members to ensure everyone has a successful experience. Member has a concern or question. Member asks Internal Coach. (And cannot find the answer in the handbook or website) Internal Coach knows Internal Coach does NOT the answer! know the answer, but figures out who can help. Support System: Who to Contact Support System: Who to Contact Master Coach Program Coordinator Program Notification of consistent member performance issues X Master Coach Coordinator Support in managing member hours & requirements Notification of consistent member performance issues X X Support in managing member hours training Clarification of time, date, location of & requirements X X Clarificationof not being able to attend training Notification of time, date, location of training X X Notification of not of absence to attendthan 1 week Approval for leave being able for more training X X Approval for leave ofmember on-site Report an injury of a absence for more than 1 week X X Report an injury ofof term of service (full-time to part) Discuss a change a member on-site X X Discuss a changetime sheets service (full-time to part) Questions about of term of X X Questions about time sheets X Question about OnCorps X Question about OnCorps X Questions about in-kind (Internal Coaches only) X Questions about in-kind (Internal Coaches only) X Questions about civic engagement activities X Questions about civic engagement activities X Clarification of literacy content covered at training X Clarification of literacy content covered at training X Support / clarification of interventions or assessments X Support / clarification of interventions or assessments X Support in creating a tutoring schedule Support in creating a tutoring schedule X X Questions about AIMSweb (K-3 only) Questions about AIMSweb (K-3 only) X X Questions about OnCorps Tutor Logs Questions about Tutor Logs X X X X Anything else … Anything else … X X Program Coordinators and Master Coaches are here to help! Program Coordinators and Master Coaches are here X X to help!Minnesota Reading Corps • 2010–2011 PreK Manual 9
  14. 14. SECTION 1 | Introduction to Minnesota Reading CorpsNotes and Reflections:10 Minnesota Reading Corps • 2010–2011 PreK Manual
  15. 15. SECTION 1 | Introduction to Minnesota Reading CorpsNotes and Reflections:Minnesota Reading Corps • 2010–2011 PreK Manual 11
  16. 16. Section 2Personnel Policies and Procedures 13
  17. 17. SECTION 2 | Personnel Policies and ProceduresMember ContractMember Code of ConductThe MRC disciplinary procedure will be enacted if a member does not adhere to thecode of conduct.AttendanceMembers are expected to: • Arrive and depart from their service site on time everyday following their set schedule • Call their Internal Coach if they will be late or absent • Get approval from their Internal Coach for scheduled absences • Notify their Program Coordinator of a scheduled or unscheduled absence of longer than one week • Attend each scheduled coaching session or meeting with their Internal or Master Coach • Attend any relevant trainings or meetings at their service site • Abide by their site’s schedule and policy regarding breaks and lunch Members serving a full-day are allowed a 30-minute lunch, which counts toward their hours • Arrive on time to each required MRC training • Notify their Program Coordinator immediately upon knowing they will be unable to attend a scheduled MRC training • Serve an average of 40 hours (full-time) or 20 hours (part-time) a week as reported on their approved timesheet in OnCorps Note: Minnesota Reading Corps reserves the right to withhold a member’s livingallowance if a member does not show up to his or her service site for three consecutivedays without notifying his or her Internal Coach or Program Coordinator.Functions of the positionMembers are expected to: • Perform satisfactorily the essential functions as described in the position descriptionMinnesota Reading Corps • 2010–2011 PreK Manual 15
  18. 18. SECTION 2 | Personnel Policies and Procedures • Submit timesheets for approval once every two weeks • Complete a bi-annual online program survey • Submit student data in OnCorps and AIMSweb (if applicable) each week by FridayService site policies and proceduresMembers are expected to adhere to the policies, procedures and code of conduct oftheir service site, including, but not limited to child confidentiality, Internet policies,dress code, and classroom behavior.Child confidentialityMembers are expected to: • Treat any knowledge or information about children sensitively and confi- dentially • Store confidential student data in a secure location on-site – student data (including data from AIMSweb or tutor logs) may not be brought outside of the building • Discuss a student’s data only with the Master Coach, Internal Coach, class- room teacher, or other school employee working directly with the studentProfessionalismMembers are representative of their school, community, MRC and AmeriCorps duringtheir term of service and are expected to conduct themselves in professional manner. Members are expected to: • Wear appropriate attire, in line with the dress code at their site • Communicate professionally with staff and families ›› Respond to e-mail communication in a timely manner (1-3 business days) – members are expected to check their e-mail daily • Limit cell phone use to break-time at their site and break-time during trainings • Arrange for childcare during their service, including while attending training • Be respectful, engaged and responsive as a training participant16 Minnesota Reading Corps • 2010–2011 PreK Manual
  19. 19. SECTION 2 | Personnel Policies and ProceduresInternet usageMembers’ activity on the Internet must remain professional during their term of ser-vice, as described below. Members are also expected to follow the Internet policy oftheir service site. • Members should set any social networking accounts to private (i.e. Face- Book/MySpace) and should not add students or parents/guardians as friends • Members may not chat with students or parents/guardians of students online • Members may not post inappropriate pictures of themselves on the Inter- net (i.e. pictures involving consuming alcohol and/or intoxication, sexually provocative photographs) • Members may not post blog entries or communicate online about stu- dents or parents/guardians of students in their school • Members should not forward e-mails to anyone within the MRC network that are not work-related and / or may be offensive to others (i.e. political or religious e-mails) • Members may not post pictures or videos of students on the InternetDiscipline ProcedureMembers are expected to follow the MRC code of conduct and adhere to the policiesof both Minnesota Reading Corps (MRC) and the service site in which they are placed.Members are expected to satisfactorily complete the duties outlined in their positiondescription. Failure to fulfill these expectations may result in the member facing thedisciplinary procedure outlined below. I. First offense: The member will receive a written warning. The member’s Program Coordinator, Master Coach and Internal Coach will be notified of the offense. Documentation of the offense will be placed in the member’s file. II. Second offense: The member will meet with the Program Coordinator and Internal Coach (Principal, optional) to discuss the offense. The member will receive written notice that she or he has been placed on a 30-day probationary period. The member’s Program Coordinator, Master Coach, and Internal Coach will be notified of the offense. Documentation of the second offense and probation will be placed in the member’s file.Minnesota Reading Corps • 2010–2011 PreK Manual 17
  20. 20. SECTION 2 | Personnel Policies and Procedures If the member violates any rules of conduct during the 30-day proba- tionary period, she or he may be released for cause immediately. III. Third offense: The member may be released from MRC for cause. Benefits will cease on the exit date and the member will not be eligible for any portion of the education award. Minnesota Reading Corps reserves the right to enact the MRC Disciplinary Proce-dure at its discretion. Dependent on the severity of the violation, Minnesota ReadingCorps will take appropriate and immediate action up to and including involuntarysuspension of service or release for cause from the program.Exiting From Minnesota Reading CorpsMRC members will be released or exited from Minnesota Reading Corps in one of threeways: 1) successful completion, 2) release for compelling personal circumstances, or 3)release for cause.1. Successful completionA member will be exited successfully from Minnesota Reading Corps and earn the fullamount of his or her education award if the requirements listed below are completeby 6/30/2011.Fulfilling the minimum hour requirementFull-time members must serve a minimum of 1720 hours by 6/30/2011. Part-timemembers must serve a minimum of 920 hours by 6/30/2011. A member must servean average of approximately 40 hours per week (full-time) or 20 hours per week (part-time) during his or her term of service. Members record their hours on timesheets, which are completed and approvedin an online database called OnCorps. A member must complete, submit, and obtainapproval for every timesheet between his or her official enrollment date and officialexit date. Only hours that are 1) approved in OnCorps and 2) completed between amember’s enrollment date and exit date will be counted towards the member’s totalservice hours. There is neither a penalty nor additional incentive for members who serve morethan the minimum number of hours required. With approval from his or her site, amember may reduce the number of hours served each week once 1) he or she has metthe minimum number of hours required and 2) the school’s calendar year has ended.18 Minnesota Reading Corps • 2010–2011 PreK Manual
  21. 21. SECTION 2 | Personnel Policies and ProceduresA member must serve a minimum of 5 hours per week to continue to earn the livingallowance after he or she has served the minimum number of required hours. If the member plans to complete his or her service hours and program require-ments prior to the indicated end date of June 30, 2011, he or she must request andreceive approval from both the Program Coordinator and Internal Coach if it will inter-fere with the member’s ability to provide consistent services to the children during theschool’s calendar year. If the member will not complete all of his or her service hours and programrequirements by the indicated end date, an amendment may be added to this con-tract extending the member’s service year up to one calendar year from his or herenrollment date. The member’s term of service may be extended beyond one calendaryear if the member has been placed on suspension due to compelling personal cir-cumstances. The length of this extension is the equivalent of the length of the suspen-sion. Member benefits (including living allowance) are not guaranteed to a memberwho extends his or her service beyond 6/30/11.Completing all MRC program requirementsA member must complete the program requirements listed below: 1. Attend each required MRC training (or complete assigned make-up) 2. Complete five civic engagement activities 3. Complete three family involvement activities 4. Submit accurate and complete student demographic & literacy assess- ment dataCompleting end-of-year tasksA member must complete the following tasks 1. Submit an exit form in the My AmeriCorps online system 2. Return materials to MRC Staff, this includes K-3 Great Leaps binder, PreK Assessment kit, PreK Intervention Bag. (A fine of up to $150 will be imposed on any member who fails to return the materials).Serving a 2nd term of serviceIf a member exits the program successfully, he or she may be eligible to serve onemore term of service with Minnesota Reading Corps.Minnesota Reading Corps • 2010–2011 PreK Manual 19
  22. 22. SECTION 2 | Personnel Policies and Procedures The member must re-apply to the program and compete against other applicantsfor the position. The member must meet certain standards from his or her first term ofservice, which include, but are not limited to: a. Completing the required number of hours; b. Completing all program requirements; c. Submitting timesheets and other necessary paperwork in a timely fashion; d. Receiving satisfactory performance reviews from his or her Internal Coach; and e. Receiving satisfactory references from Internal Coach and / or Master Coach. Mere eligibility for an additional term of service does not guarantee selection orplacement for a 2nd term.2. Release for compelling personal circumstancesMinnesota Reading Corps may release a member upon a determination by the pro-gram that the member is unable to complete the term of service because of compel-ling personal circumstances. A member who is released for compelling personal circumstances and who com-pletes at least 15 percent of the required term of service is eligible for a pro-ratededucation award. The member has the primary responsibility for demonstrating that compellingpersonal circumstances prevent him or her from completing the term of service. Theprogram must document the basis for any determination that compelling personalcircumstances prevent a member from completing a term of service. Compelling personal circumstances include those that are beyond the member’scontrol, such as, but not limited to: • A member’s disability or serious illness; • Disability, serious illness, or death of a member’s family member if this makes completing a term unreasonably difficult or impossible; • Conditions attributable to the program or otherwise unforeseeable and beyond the member’s control, such as a natural disaster, a strike, relocation of a spouse, or the nonrenewal or premature closing of a project or pro- gram, that make completing a term unreasonably difficult or impossible; • Military service obligations; or • Acceptance by a member of an opportunity to make the transition from welfare to work.20 Minnesota Reading Corps • 2010–2011 PreK Manual
  23. 23. SECTION 2 | Personnel Policies and Procedures Compelling personal circumstances do not include leaving a program: • To enroll in school; • To obtain employment, other than in moving from welfare to work; or • Because of dissatisfaction with the program.3. Release for causeA release for cause encompasses any circumstances other than compelling personalcircumstances that warrant an individual’s release from completing a term of service. A member who is released for cause may not receive any portion of the Ameri-Corps education award or any other payment from the National Service Trust. Livingallowance payments will end immediately. A member will be released for cause if he or she has not met the minimum hourrequirement and / or not completed the program requirements by his or her end date. A member who is convicted of a felony or the sale or distribution of a controlledsubstance during a term of service will be released for cause. A member who has committed a third offense in accordance with MRC’s Disciplin-ary Procedure or has violated a policy that constitutes cause for immediate dismissalwill be released for cause. An individual who is released for cause must disclose that fact in any subsequentapplications to participate in an AmeriCorps program. Failure to do so disqualifies theindividual for an education award, regardless of whether the individual completes aterm of service.Suspension Of ServiceA member’s service may temporarily be suspended for the reasons listed below. Amember may not receive a living allowance or other benefits and may not accrueservice hours during a period of suspension.Extended leave of absenceA member may request to take an extended leave of absence during his or her term ofservice; this would include a planned or unplanned leave that is longer than one week.The member should complete a Leave of Absence Form.Disciplinary actionA member may be placed on temporary suspension as a result of disciplinary action.Minnesota Reading Corps • 2010–2011 PreK Manual 21
  24. 24. SECTION 2 | Personnel Policies and ProceduresCriminal charges & convictionsMinnesota Reading Corps must suspend the service of a member who faces an officialcharge of a violent felony (e.g., rape, homicide) or sale or distribution of a controlledsubstance. It is the responsibility of the member to inform his or her Program Coor-dinator within 48 hours of facing charges or being arrested on specific charges. Themember may be reinstated if he or she is found not guilty or if the charge is dismissed. Minnesota Reading Corps must suspend the service of an individual who is con-victed of possession of a controlled substance. The member may be reinstated only ifthe individual demonstrates the following: • For an individual who has been convicted of a first offense of the posses- sion of a controlled substance, the individual must have enrolled in a drug rehabilitation program; • For an individual who has been convicted for more than one offense of the possession of a controlled substance, the individual must have suc- cessfully completed a drug rehabilitation program.Minnesota Reading Corps PoliciesMileage ReimbursementMinnesota Reading Corps (MRC) members may receive reimbursement for mileageaccrued for traveling to and from required MRC trainings*. Mileage is reimbursed at$0.30 per mile**. Mileage will be reimbursed for the round-trip distance between themember’s service site and the training location. If a member departs from or returnsto his or her home instead of their service site, only the miles in excess of the normaldaily commute can be reimbursed. Mileage is not reimbursed for optional trainings,site trainings, or civic engagement activities. Mileage forms must be completed electronically, printed and signed by the mem-ber. Mapquest or Google Map directions should be attached showing the miles traveled.Mileage is verified and approved by MRC staff using Mapquest or Google Maps. Addi-tional requests for mileage reimbursement must be approved by the Program Director.* Reimbursement for mileage accrued by a member traveling to another region to attend a required training (because the member did not attend the scheduled regional training) is subject to approval from the Program Coordinator.** A member from greater Minnesota who elects not to ride the bus transportation provided by MRC for Summer Institute (August 11 -13) will not receive mileage reimbursement at $.30 per mile, and will instead receive a travel payment. Mileage forms must be completed electronically, printed and signed by the member. Mapquest or Google Map directions should be attached showing the miles traveled. Mileage is verified and approved by MRC staff using Mapquest or Google Maps. Additional requests for mileage reimbursement must be approved by the Program Director.22 Minnesota Reading Corps • 2010–2011 PreK Manual
  25. 25. SECTION 2 | Personnel Policies and ProceduresOvernight AccommodationsIf a member qualifies for overnight accommodations as described below, MRC willpay for the entire cost of the hotel room assuming the member 1) agrees to sharea room with another member and 2) requests the accommodation in advance. If amember would like a private room, or would like to share a room with a non-member,the member will be responsible for paying for half of the cost of the room. An invoicewill be sent to the member for the cost of the room. MRC will only pay for the cost ofthe room, not for additional charges (i.e. phone calls). MRC will only pay for the cost ofaccommodations in a hotel approved by MRC.Member InstituteMembers traveling a distance exceeding 60 miles (or 1 hour) from his or her service site areeligible for hotel accommodations.Regional Training and EventsMembers may be eligible for hotel accommodations on the evening prior to a requiredtraining. Program Coordinators have final discretion about who is eligible, but will fol-low the general guideline that travel before 7 a.m. warrants overnight accommoda-tions. Overnight accommodations are typically not provided for optional trainings andother events. If overnight accommodations will be available, the invitation to the eventwill state who qualifies.Meal ReimbursementMembers who are eligible to receive overnight accommodations for a required Min-nesota Reading Corps training may receive reimbursement for dinner up to $15.00for each night overnight accommodations are needed. Alcohol is not reimbursed. Anoriginal, itemized receipt is required for reimbursement.Sick Leave & HolidayMembers are not granted sick or holiday leave. Members may follow the holiday &break schedule of the school and take time off when the school is not in session. How-ever, it is the responsibility of each member to ensure he or she maintains a sufficientnumber of hours each week to earn the minimum number of hours required by his orher end date. A member must complete a Leave of Absence form if he/she plans to beabsent for more than one week.Minnesota Reading Corps • 2010–2011 PreK Manual 23
  26. 26. SECTION 2 | Personnel Policies and ProceduresVotingMembers are encouraged to register and vote. Members who are unable to vote beforeor after service hours are allowed to do so during their service time without incurringany penalties. The Internal Coach may determine the length of absence.Jury DutyMembers may serve on a jury without being penalized for doing so. During the timemembers serve as jurors, they continue to receive credit for their normal service hours,a living allowance, health care coverage and, if applicable, child care coverage regard-less of any reimbursements for incidental expenses received from the court.Unemployment InsurancePursuant to the AmeriCorps Provisions, Section B.11.div. (page 25) “The U.S. Depart-ment of Labor ruled on April 20, 1995 that federal unemployment compensation lawdoes not require coverage for members because no employer-employee relationshipexists.” In the National and Community Service Trust Act of 1993, Congress included thefollowing provision: “(B) RULE. A participant shall not be considered to be an employeeof the program in which the participant is enrolled.” 42 U.S.C. 12511(17)(B). Therefore,an AmeriCorps participant is not an employee of the program for purposes of the FairLabor Standards Act. Further, Minnesota Economic Security law, Section 268.04 Subd. 12 (10)(d). pro-vides that the term “employment” does not apply to service performed (d)”as part ofan unemployment work relief or work training program assisted or financed in wholeor in part by any federal agency or an agency of a state of political subdivision thereof,by an individual receiving such work relief or work training.” The provision applies toparticipants who perform the services for the state of Minnesota or an instrumentalityof the state, including a charitable or educational organization. Therefore, according to the provisions and laws stated above, the members under-stand that they are not eligible to receive unemployment compensation benefits fromtheir AmeriCorps term of service, regardless of exit status.Injury ReportA member who is injured during MRC service should immediately report the injury tohis or her Program Coordinator & Internal Coach. The member may be asked to com-plete a First Report of Injury for Worker’s Compensation, which is provided by MRC. Thereport must be filed within 14 days of the injury.24 Minnesota Reading Corps • 2010–2011 PreK Manual
  27. 27. SECTION 2 | Personnel Policies and ProceduresMilitary LeaveGenerally, the Reserves of the U.S. Army, U.S. Navy, U.S. Air Force, U.S. Marine Corps,U.S. Coast Guard, the Army National Guard, and the Air National Guard require reserv-ists to serve one weekend a month plus 12 to 15 days a year (hereafter referred to asthe two-week active duty service). To the extent possible, MRC will seek to minimizethe disruption in members’ AmeriCorps service as a result of discharging responsibili-ties related to their reservist duties. If members have a choice of when to fulfill theirannual two-week active duty requirement, they should do so when it will not disrupttheir AmeriCorps service. In instances where the dates of active duty are inflexible andconflict with AmeriCorps service, members will be granted a leave of absence for thetwo-week period of active duty service in the Reserves. Members may not receive time-off for additional Reserves-related service beyondthe two-week active duty service. No AmeriCorps service credit is earned for the once-a-month weekend service in the Reserves. MRC will credit members for AmeriCorpsservice hours during their two weeks of active duty service in the Reserves if it occursduring their AmeriCorps service. The member would receive credit for the number ofhours he or she would have served during that period had there been no interruption.For example, if a full-time member is signed up to serve 30 hours of AmeriCorps serviceone week and 40 hours of AmeriCorps service on the following week, she or he wouldreceive 70 hours of AmeriCorps service credit for the two weeks of active duty serviceregardless of the actual number of hours served in the Reserves. Reservists in the U.S. Armed Forces receive compensation for their mandatory twoweeks of active duty service. The compensation regulations governing the Army andAir National Guard may vary by state. MRC will continue to pay the living allowanceand provide health care and childcare coverage for the two-week period of active duty.Family & Medical LeaveMembers are considered eligible employees under the Minnesota’ Parental Leave Act ifthe member has served for at least 12 months and 1,250 hours during the year precedingthe start of the leave. Members that qualify as eligible employees are entitled to take upto 12 weeks of unpaid leave during a 12 month period for any of the following reasons: 1. The birth of a child to a participant; 2. The placement of a child with a participant for adoption or foster care; 3. The serious illness of a participant’s spouse, child or parent; or 4. A member’s serious health condition that makes that participant unable to perform his or her essential service duties (a serious health conditionMinnesota Reading Corps • 2010–2011 PreK Manual 25
  28. 28. SECTION 2 | Personnel Policies and Procedures is an illness or condition that requires either inpatient care or continuing treatment by a health care provider). Employees requesting this leave are asked to notify their Program Coordinatorthree weeks in advance or as soon as the need for the leave is known. A medical prac-titioner’s statement may be required. Personal leave may be granted beyond 12 weekswith an individual review of such request by the Program Coordinator.Prohibited Activities For AmeriCorps MembersAs a private citizen, individuals may exercise his/ her rights as a private citizen to participate in theactivities below on their initiative, on non-AmeriCorps time. Members should not wear the Ameri-Corps logo when involved in these activities as a private citizen. AmeriCorps is a federally-funded program that places restrictions on the activitiesof its members. As defined by the Corporation for National and Community Service,prohibited activities for AmeriCorps members include: • Attempting to influence legislation. • Organizing or engaging in protests, petitions, boycotts or strikes. • Assisting, promoting or deterring union organizing. • Impairing existing contracts for services or collective bargaining agree- ments. • Engaging in voter registration drives. • Engaging in partisan political activities or other activities designed to influ- ence the outcome of an election to any public office. • Participating in, or endorsing, events or activities that are likely to include advocacy for or against political parties, political platforms, political candi- dates, proposed legislation or elected officials. • Engaging in religious instruction, conducting worship services, providing instruction as part of a program that includes mandatory religious instruction or worship, constructing or operating facilities devoted to religious instruction or worship, maintaining facilities primarily or inherently devoted to religious instruction or worship, or engaging in any form of religious proselytization. • Providing a direct benefit to a for-profit entity; a labor union; a partisan political organization; a non-profit entity that fails to comply with the restric- tions contained in section 501(c)(3) of the Internal Revenue Code of 1986 except that nothing in this section shall be construed to prevent participants from engaging in advocacy activities undertaken at their own initiative; or an organization engaged in the religious activities described above, unless Corporation assistance is not used to support those religious activities.26 Minnesota Reading Corps • 2010–2011 PreK Manual
  29. 29. SECTION 2 | Personnel Policies and Procedures • Such other activities as the Corporation may prohibit. Fundraising Limitations: Members may not raise funds for living allowances nor foran organization’s general operating expenses or endowment. Members may not writea grant application to the Corporation or to any other Federal agency. Members mayspend no more than 10 percent of their service performing fundraising activities.Member BenefitsLiving AllowanceThe first pay date is 8/27/10 (for members enrolled in timesheet period August 1 –August 14). Members may choose to have their paychecks direct deposited; however,the first check will be mailed to all members. The pay schedule is located later in thissection. Members will receive biweekly living allowance payments of $490 for full-timemembers and $245 for half-time members (before taxes) for the pay periods in whichthey are actively serving. The amount of the bi-weekly living allowance does not fluc-tuate based on 1) the number of hours served in a pay period or 2) the member’sofficial enrollment date. Minnesota Reading Corps reserves the right to withhold a member’s living allow-ance if he or she does not show up to his or her service site for three consecutivedays without notifying his or her Internal Coach or Program Coordinator. Members arerequired to complete a minimum of 5 hours per week to continue to earn their livingallowance after they have completed the minimum hour requirement.Forbearance & Interest PaymentMRC members are eligible for forbearance for most federally-backed student loans. Itis the responsibility of the member to request forbearance on his or her loan using theMy AmeriCorps system. If a member places a student loan on forbearance, and she orhe successfully completes the term of service, the National Service Trust will repay aportion or all of the interest that accrued on the loan during the term of service.Education AwardUpon completion of the term of service and all program requirements, membersreceive an education award of $5,350 (full-time) or $2,675 (half-time). Members canuse the education award to pay educational expenses at qualified institutions of highereducation, for educational training, or to repay qualified student loans. A member mayonly receive an education award for his or her first two terms of AmeriCorps service. AMinnesota Reading Corps • 2010–2011 PreK Manual 27
  30. 30. SECTION 2 | Personnel Policies and Proceduresmember has seven years after completion of service to use his or her award. Resourcesare listed below.Online tutorialView this tutorial to learn the basics about how to use the education award. http://encorps.nationalserviceresources.org/edaward/index.shtmlGeneral InformationRead the general information on the AmeriCorps website about the education award. http://www.americorps.gov/for_individuals/benefits/benefits_ed_award.aspFASFA InformationRead this important information about how to get a better financial aid package. http://encorps.nationalserviceresources.org/edaward/college-workc.shtmlUsing the Education Award:Log-in to your AmeriCorps account to request payment for using your education award. https://my.americorps.govQuestions:Contact the National Service Trust at 1-800-942-2677. The Trust is staffed by live opera-tors from 8:00-6:00 EST.Health CareAll members serving in a full-time capacity must be covered by health insurance and areeligible to enroll in a limited benefits health insurance plan through Minnesota Read-ing Corps. Health insurance is available to full-time members who are not otherwisecovered by a healthcare policy at the time they begin their service. Health insurance isalso available to members serving on a full-time basis who lose coverage during theirterm of service as a result of service or through no deliberate act of their own, such assuch as parental or spousal job loss or disqualification from Medicaid. There will be nomonthly premium charge to members, however, a co-pay, deductibles, and any otherpayments as outlined in the health insurance policy will be the responsibility of themember. A member is only covered while actively serving in the AmeriCorps program– it begins with the member’s first day of service and ends the last day of the member’sfinal month of service. This benefit does not provide insurance for family members.28 Minnesota Reading Corps • 2010–2011 PreK Manual
  31. 31. SECTION 2 | Personnel Policies and Procedures Before accepting coverage, members should determine if this plan will meet theirhealth needs by educating themselves about the plan by using the resources providedin the MRC website: http://www.minnesotareadingcorps.org/get-involved/become-member/benefitsChild CareIf a member qualifies, a childcare allowance will be provided by the National Associa-tion of Child Care Resources and Referral Agencies (NACCRRA) directly to the member’schild care provider. A member is eligible for child care benefits if s/he: • Is a serving in a full-time capacity; • Is the parent/custodian of a dependent under 13 years of age who resides with her/him; • Needs child care in order to participate in the AmeriCorps program; • Is not receiving childcare from another available source at time of accep- tance into MRC; • Has a family income that does not exceed the state’s income eligibility guidelines; and • Is not receiving other childcare subsidies.Equal Opportunity Employment & Non-DiscriminationStatementMinnesota Reading Corps (MRC) does not discriminate on the basis of race, color,creed, religion, national origin, sex, marital status, status with regard to public assis-tance, membership or activity in a local commission, disability, sexual orientation, age,or any other statutorily protected class. It is unlawful to retaliate against any person who, or organization that, files a com-plaint about such discrimination. In addition to filing a complaint with local and stateagencies that are responsible for resolving discrimination complaints, you may bringa complaint to the attention of the Corporation for National and Community Service.If you believe that you or others have been discriminated against, or if you want moreinformation, contact: Minnesota Education Corps Debbie Cushman, Human Resources Director dcushman@mnedc.org orMinnesota Reading Corps • 2010–2011 PreK Manual 29
  32. 32. SECTION 2 | Personnel Policies and Procedures Office of Civil Right and Inclusiveness Corporation for National and Community Service 1201 New York Avenue, NW Washington, D.C. 20525 (202) 606-7503 (voice); (202) 565-2799 (TTY) (202) 565-3465 (fax); eo@cns.gov (e-mail) Service sites are expected to adhere to the same standards. Member with ques-tions or concerns about any type of discrimination in their service site are encouragedto bring these issues to the attention of their Master Coach, Internal Coach, and/orMRC program staff. If the service site is found to be engaging in such activities, removalof current member(s) and denial of future members at that site may result. Discrimination on the part of fellow MRC members will also not be tolerated. Any-one found to be engaging in any type of unlawful or harassing discrimination will besubject to disciplinary action, up to and including dismissal from the program.Workplace Harrassment And Offensive Behavior PolicyMinnesota Reading Corps is committed to providing an atmosphere that is open andwelcoming to all. Every member, applicant, volunteer, professional associate and pro-gram participant is entitled to a workplace free of discrimination, harassment or offen-sive behavior. All such behaviors are therefore prohibited during Minnesota ReadingCorps service.DefinitionHarassment and offensive behavior includes verbal or physical conduct that denigratesor shows hostility or aversion towards an individual because of such considerations asrace, color, creed, religion, national origin or ancestry, sex, marital status, status withregard to public assistance, membership or activity in a local commission, disability,sexual orientation, age, or other status protected by law where such conduct has thepurpose or effect of unreasonably interfering with an individual’s work performance.Harassment may include but is not limited to: epithets, slurs, negative stereotyping,threats, intimidation, hostile acts and denigrating or hostile written or graphic materialposted in the workplace.Examples • Threats or other forms of intimidation; • Persistent intrusion or disturbance;30 Minnesota Reading Corps • 2010–2011 PreK Manual
  33. 33. SECTION 2 | Personnel Policies and Procedures • Use of offensive or demeaning terms, remarks, jokes, gestures, or pictures; • Spreading offensive or demeaning materials (pictures, cartoons, maga- zines, etc.); • Accessing Internet sites containing such materials; • Unwelcome jeers or personal comments. Note that these actions may be unacceptable even if they are not in the directpresence of the harassed party.Sexual HarassmentIncluded under the category of offensive behavior is sexual harassment. Sexual harass-ment is any deliberate, repeated, unwanted sexual behavior (comments, looks, sug-gestions, physical contact, etc.) that a person finds objectionable or offensive and thatcauses discomfort on the job. This may include unwelcome sexual advances, requestsfor sexual favors and other verbal or physical conduct of a sexual nature where: • Submission to the conduct is or is threatened to be a condition of employ- ment; • Submission to or rejection of the conduct is used, or is threatened to be used, as the basis for employment decisions; • The conduct has the purpose or effect of unreasonably interfering with an individual’s work performance; or • The conduct has the purpose or effect of creating an intimidating, hostile or offensive work environment.Examples • Any request or pressure to grant sexual favors; • Use of offensive or demeaning sexual terms, remarks, jokes, gestures or pictures; • Spreading offensive or demeaning materials of a sexual nature (pictures, cartoons, magazines, etc.); • Accessing Internet sites containing such materials; • Objectionable physical proximity or physical conduct. Note that these actions may be unacceptable even if they are not in the directpresence of the harassed party.Minnesota Reading Corps • 2010–2011 PreK Manual 31
  34. 34. SECTION 2 | Personnel Policies and ProceduresReportingMembers have the responsibility to immediately report all incidents of harassmentor offensive behavior to their Program Coordinator, MRC Program Director or HumanResources Program Director. It is not sufficient to report a complaint of sexual or otherharassment or discrimination to any person other than one of these designated indi-viduals. Members should also report instances of harassment or offensive behavior bythird parties (vendors, volunteers, students, etc.) in the same manner.Investigation and ActionAll reports of harassment or offensive behavior will be thoroughly investigated asquickly as possible and appropriate action will be taken. The investigation may include,but will not be limited to, discussion with both parties and witnesses. Anyone foundto have engaged in discrimination, harassment or offensive behavior will be subject todisciplinary action up to and including immediate release for cause.Non-Retaliation PolicyMRC prohibits retaliation against anyone for having raised a complaint of harassmentor for cooperating with an investigation of such a complaint. Any member determinedto have knowingly made false statements during the investigation will be subject todiscipline up to and including release for cause.Individuals with DisabilitiesMRC provides an inclusive service environment for its members, as well as providesreasonable accommodations for members with disabilities.Inclusive service environmentAn inclusive service environment ensures the respect and dignity of individuals withdisabilities. The built environment - paths, doors, rooms, restrooms, kitchens – of aninclusive service environment meet current accessibility standards to the greatestextent possible. An inclusive service environment willingly and proactively providesaccommodations.Definition of a disabilityUnder Section 504 of the Rehabilitation Act and the Americans with Disabilities Act, aperson with a disability is one who:32 Minnesota Reading Corps • 2010–2011 PreK Manual
  35. 35. SECTION 2 | Personnel Policies and Procedures 1. has a physical or mental impairments that substantially limits one or more major life activities; or 2. has a history of such an impairment; or 3. is perceived or “regarded as” having such an impairment, even when the impairment does not exist. It is important to remember that disabilities can be either physical or mentalimpairments.Requesting accommodationsAccommodations refer to all of the technology, services, and changes in policy, pro-cedures, and the built environment that enable individuals with disabilities to performessential functions of their service or to equally participate in events and program. Upon request from the member, Minnesota Reading Corps will make reasonableaccommodations for members with disabilities who are capable of performing theessential functions of their position with such accommodation, unless this wouldplace undue hardship on the program. To request an accommodation be made, the member must first disclose his orher disability to MRC program staff. He or she must then request an accommodation.At this point, MRC program staff and the individual will engage in an open dialogueregarding the accommodation request.Drug-Free Workplace ActMinnesota Reading Corps (MRC) is committed to providing a workplace free of drugand alcohol use and abuse. The unlawful manufacture, distribution, possession oruse of a controlled substance, the use of alcohol, and the abuse of an uncontrolledsubstance is strictly prohibited on MRC’s premises and the service site’s premises dur-ing AmeriCorps time. Members and volunteers are also prohibited from serving whileunder the influence of such substances. Any member found to be in violation of thispolicy may be subject to discipline up to and including being released for cause. All members are required to notify the Program Coordinator of any criminal drugstatute conviction for a violation occurring in the workplace within 5 days of suchconviction. Within 30 days after receiving notice of the conviction, MRC will either dis-cipline the convicted member or require the member to satisfactorily complete a drugtreatment program. Minnesota Reading Corps (MRC) members are not allowed to consume alcoholicbeverages during AmeriCorps hours. In addition, members should not wear the Amer-iCorps logo when consuming alcohol as a private citizen.Minnesota Reading Corps • 2010–2011 PreK Manual 33
  36. 36. SECTION 2 | Personnel Policies and Procedures MRC’s health insurance provides coverage of certain expenses associated with thetreatment of drug and alcohol addiction.Grievance ProcedureThe member understands the grievance procedure as outlined below: a. In general, all aggrieved parties such as members, applicants or any other interested parties should attempt to resolve any problems or disputes with the other party on a one-to-one basis. The issues should be clearly stated and understood by both parties. b. The member understands that MRC has a grievance procedure to resolve disputes concerning the member’s suspension, dismissal, service evalua- tion or proposed service assignment. c. If a grievance is filed regarding a proposed placement of a member in a program or project, such a placement must not be made unless the place- ment is consistent with the resolution of the grievance. d. In the event that informal efforts to resolve disputes are unsuccessful, the member understands that, as a participant of the program, he/she may file a grievance in accordance with the program’s grievance procedure: 1) Purpose: the purpose of this process is to resolve disputes involving AmeriCorps* Minnesota Reading Corps members (MRC), labor unions, and any other interested individuals, such as AmeriCorps member applicants, in a fair and expedi- tious manner. In general, disputes must pertain to service related issues such as a proposed service assignment or evaluation; or a member’s suspension or dismissal. A dispute also may concern an applicant protesting the reason he/ she was not selected as an AmeriCorps member; or a labor union’s claim that a member is displacing its union members. 2) Alternative Dispute Resolution (ADR): ADR is available, but must be requested in writing within 45 days of the underlying dispute. If a member chooses ADR as a first option, a neutral party designated by the program will attempt to facilitate a mutually agreeable resolution. The neutral party must not have participated in any previous decisions concerning the issue in dispute. ADR is confidential, non-binding and informal. No communications or proceedings of ADR may be34 Minnesota Reading Corps • 2010–2011 PreK Manual
  37. 37. SECTION 2 | Personnel Policies and Procedures referred to at the grievance hearing or arbitration stages. The neutral party may not participate in subsequent proceedings. If ADR is chosen by the member, the deadlines for conveying a hearing and of a hearing decision, 30 and 60 days respectively, are held in abeyance until the conclusion of ADR. At the initial session of ADR, the neutral party must provide written notice to the aggrieved party of his/her right to request a hearing. If the ADR does not resolve the matter within 30 calendar days, the neutral party must again notify the aggrieved party of his/her right to request a hearing. At any time, the aggrieved party may decline ADR and proceed directly to the hearing process. 3) Grievance Hearing: While grievances may be filed no later than one year after the date of the alleged occurrence, except for a grievance that alleges fraud or criminal activity pursuant to 45 CFR Section 2540.230, it is preferred that they be filed no later than 60 days after the date of the alleged occurrence. Allegations of fraud or criminal activity must be reported immediately to the Corporation for National Service’s Inspec- tor General. If the grievance pertains to discrimination on the basis of race, color, national origin, gender, age or disability, the member will be immediately notified in writing of his/her right to file a discrimination complaint with the Corporation’s Equal Opportunity Office. The member may request a grievance in writing to MRC program staff. The written complaint should state the facts of the situation, the program’s policy or procedure involved, and ideas or suggestions for resolution of the problem. The pro- gram will arrange for one or more pre-hearing conferences at a time mutually convenient to the parties. Pre-hearing confer- ences are not a substitute for a hearing. They are intended to facilitate a mutually agreeable resolution of the matter to make the hearing unnecessary or to narrow the issues to be decided at the hearing. The format of the pre-hearing confer- ence may be flexible, involving meetings with one party at a time and/or with both parties together. Pre-hearing confer- ences are conducted by MRC program staff.Minnesota Reading Corps • 2010–2011 PreK Manual 35
  38. 38. SECTION 2 | Personnel Policies and Procedures The hearing will be conducted by MRC program staff, Minnesota Education Corps Human Resource Director, or other individual designated by MRC Program Director. The person conducting the hearing may not have participated in any previous decisions concerning the issue in dispute. A hearing must be held no later than 30 calendar days after the filing of the grievance and a written decision must be made no later than 60 calendar days after filing. 4) Binding Arbitration: An aggrieved party may request binding arbitration if a grievance hearing decision is adverse or if no decision is made within 60 days of the filing of the griev- ance. The arbitrator must be independent and selected by agreement of the parties. If the parties cannot agree on an arbitrator, the Corporation’s Chief Executive Office (CEO) will appoint one within 15 calendar days after receiving a request from one of the parties. An arbitration proceeding will be held no later than 45 calendar days after the request for arbitration or no later than 30 days after the appointment of an arbitrator by the Corporation’s CEO. An arbitration decision will be made no later than 30 calendar days after the commencement of the arbitration proceeding. The cost of arbitration will be divided evenly between the parties, unless the aggrieved party prevails, in which case the program will pay the total cost of the proceedings as well as the prevailing party’s attorney fees. 5) Remedies: Remedies for a grievance filed under a procedure established by the Grantee include: a) Prohibition of the placement of a member; and b) In grievance cases where there is a violation of non-duplication or non-displacement requirements and the employer of the displaced employee is the Grantee: I Reinstatement of the employee to the posi- tion he/she held prior to the displacement; II Payment of lost wages and benefits;36 Minnesota Reading Corps • 2010–2011 PreK Manual
  39. 39. SECTION 2 | Personnel Policies and Procedures III Re-establishment of other relevant terms, conditions, privileges of employment; and IV Any other equitable relief that is necessary to correct any violation of non-duplication or non-displacement requirements or to make the displaced employee whole.Minnesota Reading Corps • 2010–2011 PreK Manual 37
  40. 40. SECTION 2 | Personnel Policies and ProceduresMember Time SheetsCompleting Time SheetsMembers should report their hours served each day in OnCorps. Each First time sheettime sheet is submitted for approval once every two weeks, following must be approvedthe schedule on the next page. This is a requirement. by August 20, 2010.Categories on the TimesheetsMembers will report hours each day in one of the following categorieson the time sheet. “Service – Literacy tutoring” includes: • Tutoring, benchmarking and / or progress monitoring MRC children • Collecting student data and analyzing it to inform instruction • Entering student data into tutor logs / AIMSweb • Conducting home visits (PreK only) • Meeting with Internal Coach / Master Coach / Program Coordinator “Service – Additional service” includes: • Planning lessons or activities to use with children or families • Participating in after-school programming or other non-tutoring activities at the site • Attending families nights or other activities at the service site • Attending MRC events • Completing book report for MRC “Service – Civic Engagement” includes: (maximum of 100 hrs [FT] or 50 hrs [PT]) • Participating in community service activities / volunteering • Participating in other civic engagement activities (i.e. attending a city council meeting) “Training” includes: • Attending MRC training • Attending site training / meetings or other workshops or training • Travel time to MRC training “Fundraising” includes: • Soliciting anything of value (ex: book drive, clothing drive)38 Minnesota Reading Corps • 2010–2011 PreK Manual
  41. 41. SECTION 2 | Personnel Policies and Procedures Time sheet & Payroll Schedule Minnesota Reading Corps Biweekly Biweekly Period Start Period End Timesheet amount: amount: Date Date Due Date Pay Date Full-time Part-time 8/1/2010 8/14/2010 8/20/2010 8/27/2010 $491.67 $245.83 8/15/2010 8/28/2010 9/3/2010 9/10/2010 $491.67 $245.83 8/29/2010 9/11/2010 9/14/2010 9/24/2010 $491.67 $245.83 9/12/2010 9/25/2010 10/1/2010 10/8/2010 $491.67 $245.83 9/26/2010 10/9/2010 10/15/2010 10/22/2010 $491.67 $245.83 10/10/2010 10/23/2010 10/29/2010 11/5/2010 $491.67 $245.83 10/24/2010 11/6/2010 11/12/2010 11/19/2010 $491.67 $245.83 11/7/2010 11/20/2010 11/26/2010 12/3/2010 $491.67 $245.83 11/21/2010 12/4/2010 12/10/2010 12/17/2010 $491.67 $245.83 12/5/2010 12/18/2010 12/24/2010 12/31/2010 $491.67 $245.83 12/19/2010 1/1/2011 1/7/2011 1/14/2011 $491.67 $245.83 1/2/2011 1/15/2011 1/21/2011 1/28/2011 $491.67 $245.83 1/16/2011 1/29/2011 2/4/2011 2/11/2011 $491.67 $245.83 1/30/2011 2/12/2011 2/18/2011 2/25/2011 $491.67 $245.83 2/13/2011 2/26/2011 3/4/2011 3/11/2011 $491.67 $245.83 2/27/2011 3/12/2011 3/18/2011 3/25/2011 $491.67 $245.83 3/13/2011 3/26/2011 4/1/2011 4/8/2011 $491.67 $245.83 3/27/2011 4/9/2011 4/15/2011 4/22/2011 $491.67 $245.83 4/10/2011 4/23/2011 4/29/2011 5/6/2011 $491.67 $245.83 4/24/2011 5/7/2011 5/13/2011 5/20/2011 $491.67 $245.83 5/8/2011 5/21/2011 5/27/2011 6/3/2011 $491.67 $245.83 5/22/2011 6/4/2011 6/10/2011 6/17/2011 $491.67 $245.83 6/5/2011 6/18/2011 6/24/2011 7/1/2011 $491.67 $245.83 6/19/2011 7/2/2011 7/8/2011 7/15/2011 $491.67 $245.83             Living allowance is subject to income tax. All hours must be complete by June 30.Minnesota Reading Corps • 2010–2011 PreK Manual 39

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