Roy Shaff (Author) - Stress and Time Management In-Service

Heritage Institute Fort Myers STRESS and TIME MANAGEMENT In-Service March 6, 2009

What Do You Think? What Do You Feel?

Time And Stress Are Relative So Is Advice

We Already Have Ways That We Deal With Stress and Manage Our Time

Most Are Still Willing To Try New Things

As We START Our In-Service It Is Good To Remember That:

Time And Stress Are Relative, So Is Advice

We Already Have Ways That We Deal With Stress And Manage Our Time

Most Are Still Wiling To Try New Things

Some Handle Time And Stress Very Well Already

We Can All Hope To Do MORE In The Time We Have And Have MORE Of The Life We Want

Stress and Time Management

The GOAL of this In-Service is to help us DO MORE in the time we have; so, we can HAVE MORE of the life we want….

In Service OUTLINE

PART ONE – TIME MANAGEMENT

A. Time Management Obstacles

B. Time Management Tools

PART TWO - STRESS

PART ONE A: Time Management Obstacles

Control

Procrastination

Immediacy

1. The Obstacle of Control

The Obstacle of Control Can Be The Obstacle of LEARNED HELPLESSNESS

2. The Obstacle of Procrastination

3. The Obstacle of Immediacy

You know an instructor who never procrastinates. For example, she immediately grades homework as soon as the students bring it to her desk. She also responds to voicemails as soon as she listens to them. This instructor is having a problem with overcoming which of the following?

A) Control

B) Prioritization

C) Immediacy

Some instructors believe that students, other instructors, and administrators control their time. As instructors, do these people really control our time?

A) Yes

B) No

PART ONE B: Time Management Tools Exercise: Write Your To-Do List

Write YOUR To-Do List

1. Lesson planning

2. Prepare my lecture and lab for next week

3. Keep up with requests from the school administration

4. Take care of my family and household

1. Lesson Planning

● Get copies of lesson plans from a past class

● Copy blank lesson plan sheets

● Talk to program manger about reserving a video

● Talk to another teacher about how they set up a lab that I liked

● Write out lesson plans

● Write out notes for lecture

● Plan Active learning activity

● Write out questions to break up lecture

● Reserve lab materials

● Bring in documentation from home for ABHES file

● Enroll in CEU classes to maintain license within 6 months.

.

● Schedule babysitter and healthy meal for my children on the nights

that I am teaching class this week.

● Pay bills.

● Clean kitchen.

● Help my sister with her child care needs this Wednesday.

Task Importance

Task Urgency

Note: Roy is going to ask YOU for an example of how prioritizing can help YOU

1. Lesson Planning

● Get copies of lesson plans from a past class 3

● Copy blank lesson plan sheets 4

● Talk to program manger about reserving a video 2

● Talk to another teacher about how they set up a lab that I liked 1

● Write out lesson plans 5

● Write out notes for lecture 2

● Plan Active learning activity 3

● Write out questions to break up lecture 4

● Reserve lab materials 1

● Bring in documentation from home for ABHES file 1

● Enroll in CEU classes to maintain license within 6 months 2

.

● Schedule babysitter and healthy meal for my children on the nights

that I am teaching class this week. 1

● Pay bills. 2

● Clean kitchen. 3

● Help my sister with her child care needs this Wednesday. 4

One instructor prioritizes certain tasks first. After these tasks are accomplished, this instructor then accomplishes others tasks that are less of a priority. When prioritizing tasks on a "to do" list, it is important to consider: (identify all that apply)

A) Task Importance

B) Task Control

C) Task Urgency

D) Task Insecurity

Let’s say that we know an instructor who makes a "to do" list and reviews it each Monday. Each Monday, this instructor rewrites her "to do" list to reprioritize certain tasks. It is important to review and rewrite your "to do" list at regular time intervals.

A) Yes

B) No

Question

How can Prioritizing

by Urgency and Importance

Help You?

Share Your Example….

Get Your Area Organized

You share space with another instructor. Which of the following is the best way to get organized within your shared space?

A) Ask your co-worker clean the area with you at regularly scheduled intervals.

B) Ask your co-worker to organize your belongings every two weeks and agree that you will do the same for her.

C) Ask your co-worker if you can define your space within the office so that you can claim a certain file drawer, cabinets, book shelf areas and computer folders as your own.

D) Ask your co-worker to only come in during hours that you will not be in this shared space.

Organizing Your Lecture

An instructor has been asked to teach a new course. A fellow instructor has offered to give her his course materials. How should the “new course” instructor to proceed?

A) She should accept the lectures and consider modifying them for her new course.

B) She should accept the lectures to be polite and to not waste time explaining herself but she should not use the previously prepared materials for her course.

C) She should reject the lectures because trying to modify them for her course will be too time consuming.

D) She should reject the lectures because she is the best one to develop her own course materials.

Effectively Accomplishing Clerical Tasks

You know an instructor who checks her mail every time she walks by her box. This is a good strategy in terms of making more time.

A) Agree

B) Disagree

Streamlining the Grading Process

Using Technology

You have been asked to develop supporting material for a course that is under resourced. Before you prepare supplementary materials, you should search the internet for publishers who offer textbooks that come with supporting materials and ask these publishers if you can review these materials .

A) Agree

B) Disagree

PART TWO - STRESS What is STRESS ?

You know an instructor who lives with a tremendous amount of stress in his life. This instructor believes that stress is always good for productivity. The more stressed out the instructor gets, the more productive he believes that he becomes. This instructor's beliefs are completely correct.

A) True

B) False

Two Stress Categories: Personal-Life Stress

One of our instructors believes that the high and often unmet expectations of his friends are sources of stress in his life. This instructor believes that simply maintaining his friendships can be stressful. This instructor is accurate in his assumptions.

A) True

B) False

Two Stress Categories: Workplace Stress

Instructors often experience stress from many different origins. Which of the following is an example of stress that has originated from "Standards?"

A) When an instructor is asked to use textbooks that she is unfamiliar with to teach.

B) When an instructor is asked to work with an employee who is unfriendly.

C) When an instructor asks an administrative assistant to complete a task but the assistant does not perform the task at a level the instructor would consider quality.

D) When an instructor tries to use an overhead projector but puts the transparency on backwards.

Consequences of Stressful Life

Some instructors have misconceptions about the effects of living with stress. Which of the following statements is correct about stress? Instructors living with a high amount of stress...

A) Can experience short-term health problems but not long term health problems.

B) Can experience long-term health problems but not short term health problems.

C) Can experience both short- and long-term health problems.

D) Are not likely to experience short- or long-term health problems.

Exercise: Identifying Stressors that Affect Your Life

Make YOUR STRESS List

I feel stressed by…

■ Rush hour traffic

■ I am trying to teach my students everything in the curriculum

■ I am trying to use the book assigned to my course

■ Technology

■ I am teaching in a classroom with distractions

■ I have to switch from being a mom, to a teacher, to a friend all in one day

■ I am dealing with another teacher

Make YOUR STRESS List

Or, I feel stressed by…

■ Students who always miss everything

■ Trying to explain something to my students that I know how to do (but I don’t know how to describe it)

■ I am worrying about my children and their wellbeing while I am teaching my night classes

■ I am waiting for the babysitter who is often late or who does not show up – making it difficult for me to go to work and/or to get to work on time

■ I am confronted by friends who don’t think I spend enough time with them because my schedule is so busy and so unlike their schedules

OK, We Know What Stresses Us Out… Now What?

Any Answer We Give Must Be Real… Trite Answers Sound Thoughtless

Eliminate STRESSORS If I eliminate this stressor… 1. Will doing so bring significant negative consequences to my life? 2. Will I bring significant negative consequences to someone in my life that I care about? 3. Will the people in my life who I care about strongly disapprove of my decision? 4. Will I feel strongly disappointed with my decision?

Reduce STRESSORS Can I reduce this stressor… 1. Is there any way to make this item less stressful? 2. Could I make this item less stressful in a reasonable amount of time? 3. Could I make this item less stressful by using a reasonable amount of mental or physical resources?

Some Common Coping Choices for STRESSORS