Shared Web Information Systems for Heritage in Scotland and Wales - Flexibility in Partnership

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"Shared Web Information Systems for Heritage in Scotland and Wales – Flexibility in Partnership" …

"Shared Web Information Systems for Heritage in Scotland and Wales – Flexibility in Partnership"
D. Thomas (RCAHMW) and P. McKeague (RCAHMS)

This presentation was given at the XXIV International CIPA Symposium, 2013 - 'Recording, Documentation and Cooperation for Cultural Heritage'.

The Royal Commissions on the Ancient and Historical Monuments of Scotland and Wales were established in 1908 to investigate and record the archaeological and built heritage of their respective countries. The organisations have grown organically over the succeeding century, steadily developing their inventories and collections as card and paper indexes. Computerisation followed in the late 1980s and early 1990s, with RCAHMS releasing Canmore, an online searchable database, in 1998. Following a review of service provision in Wales, RCAHMW entered into partnership with RCAHMS in 2003 to deliver a database for their national inventories and collections. The resultant partnership enables both organisations to develop at their own pace whilst delivering efficiencies through a common experience and a shared IT infrastructure. Through innovative solutions the partnership has also delivered benefits to the wider historic environment community, providing online portals to a range of datasets, ultimately raising public awareness and appreciation of the heritage around them. Now celebrating its 10th year, Shared Web Information Systems for Heritage, or more simply SWISH, continues to underpin the work of both organisations in presenting information about the historic environment to the public.

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  • 1. David Thomas Peter McKeague RCAHMW RCAHMS SWISH Partnership Shared Web Information Systems for Heritage in Scotland and Wales- flexibility in partnership www.rcahms.gov.uk @rcahmswww.rcahmw.gov.uk @rcahmwales CIPA Strasbourg 5 September 2013
  • 2. Background Computerised systems based upon Ordnance Survey Card Index system RCAHMS Oracle database since 1992 Canmore: online searchable database since 1998 with web GIS from 2002 Today there are over 300,000 site records and an integrated archive of over 1,190,000 items in our Collections on Canmore RCAHMW FoxPro database 1992 CARN: online index: 1998 Today there are about 100,000 site records and over 362,000 items in the related archive available on Coflein
  • 3. What is SWISH? Shared Web Information Systems for Heritage • Partnership between the Royal Commissions of Wales and Scotland • Response to RCAHMW’s Information Systems and Strategy Review in 2001 that highlighted ‘time expired’ information systems and identified options for the future • Partnership started formally in 2003 • Provides services for managing and delivering historic environment information and catalogues to national collections • Services based on those developed prior to 2003 by RCAHMS • 56 individual projects ‘so far’
  • 4. What is SWISH?
  • 5. CofleinCanmore http://www.coflein.gov.uk/http://canmore.rcahms.gov.uk/
  • 6. 2001 RCAHMW Information Systems Strategy Review 2002 RCAHMW and RCAHMS Partnership Feasibility Study 2003 Partnership agreed and work commenced Canmap gained Association of Geographic Information Award 2004 Coflein launched Images added to Canmore PASTMAP launched 2005 Mobile devices pilot 2006 Historic Wales launched Thesaurus module launched New RCAHMW website 2007 Events and People modules launched 2008 Coflein re-launch 2009 Canmore re-launch MyCanmore launched People’s Collection Wales Connector 2010 Collection Module (ISAD(G) compliant) for Wales 2011 Canmore mapping re-launch Collection Module (ISAD(G) compliant) for Scotland Britain from Above Timeline 2012 Coflein mapping re-launch Shared Digital Archives Highlights
  • 7. Internal Systems Online Delivery ‘Portal’ Applications Wider connections NMRW Database Coflein Historic Wales Peoples Collection Wales NMRS Database Canmore PastMap Scotlands Places Product Matrix http://canmore.rcahms.gov.uk/ http://www.coflein.gov.uk/ http://pastmap.org.uk/ http://www.scotlandsplaces.gov.uk/ http://www.peoplescollectionwales.co.uk/http://jura.rcahms.gov.uk/NMW/start.jsp
  • 8. Internal Systems Online Delivery ‘Portal’ Applications Wider connections NMRW Database Coflein Historic Wales Peoples Collection Wales NMRS Database Canmore PastMap Scotlands Places Product Matrix http://canmore.rcahms.gov.uk/ http://www.coflein.gov.uk/ http://pastmap.org.uk/ http://www.scotlandsplaces.gov.uk/ http://www.peoplescollectionwales.co.uk/http://historicwales.gov.uk/
  • 9. Peoples Collection http://www.peoplescollectionwales.co.uk/
  • 10. Scotlands Places http://www.scotlandsplaces.gov.uk/
  • 11. Britain Abovefrom http://www.britainfromabove.org.uk/
  • 12. CREATING A COLLABORATIVE DIGITAL ENVIRONMENT: Specialist User Recording Environment
  • 13. CREATING A COLLABORATIVE DIGITAL ENVIRONMENT: Trusted Users
  • 14. CREATING A COLLABORATIVE DIGITAL ENVIRONMENT User Generated Comment
  • 15. Metadata and Services submitted through Scottish SDI are published on data.gov.uk Canmore metadata record: http://data.gov.uk/dataset/canmore-the-national-monuments-record-of-scotland INSPIRE, Web Map Services and Web Feature Services
  • 16. TO THE FUTURE: meeting national outcomes http://www.scotland.gov.uk/Resource/0038/00387872.pdf
  • 17. Digital Archive Storage & Backup External Deposits Data Quality, Standards & Completeness Data Flow & Structure User Workflow & Interfaces Website Service Potential Spatial User Diversity, Rights & Roles Technology & Code Data Exchange & Provision Resources Security Process Governance CORPUS Collaborative Organisational Resource, Preservation and User System
  • 18. Challenges of Partnership • A very long partnership – risk of being ‘taken for granted’ • Commitment of resources • Working at a distance • Partnership inertia • Divergence of core aims • Changes in political and other contexts • Funding circumstances Future Programme Benefits of Partnership • Rewarding to work with others • Sharing services • Skill sharing • Expertise • Efficiency savings Contacts: peter.mckeague@rcahms.gov.uk david.thomas@rcahmw.gov.uk