Becoming a Process-Drive Enterprise
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Becoming a Process-Drive Enterprise

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Discover the advantages of becoming a process-driven company, and the means to get there in a very cost and time effective manner.

Discover the advantages of becoming a process-driven company, and the means to get there in a very cost and time effective manner.

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Becoming a Process-Drive Enterprise Becoming a Process-Drive Enterprise Presentation Transcript

  • www.spsworkflow.com
    1
    Becoming a
    Process-Driven
    Enterprise
  • From the Masters
    www.spsworkflow.com
    2
    “If you can't describe what you are doing as a process, you don't know what you're doing.”
    “In God we trust, all others bring data.”
    --W. Edwards Deming
    “What gets measured gets done.”
    --Peter Drucker
  • FERF 2009: Major Technology Gaps
    Ongoing Monitoring of Business Performance
    Creating Effective Information Sharing Environment
    Facilitating Analysis & Decision Making
    Creating an Enterprise-wide View of Performance
    Managing Business Risk
    Reducing Enterprise Operating Costs
    Consolidating Financial Processes
    Integrating Strategy with Daily Business Processes
    www.spsworkflow.com
    3
    View slide
  • Trouble in the Trenches
    Too many people signing off
    Not the right people signing off
    Leads to
    Low productivity
    Lack of confidence
    Confusion
    In order to demonstrate control
    Must define delegation of authority / rules
    Evidence control execution
    www.spsworkflow.com
    4
    Automatic execution of governance rules
    View slide
  • Process Maturity Levels
    www.spsworkflow.com
    5
    SPS Workflow gets you there
  • Results
    www.spsworkflow.com
    6
  • Great Workflow is …
    Role & Rule Based
    Logically Sequenced
    Reliably Repeatable
    Accessible: Web + Email Based
    Easily Understood by Participants
    Highly Agile
    www.spsworkflow.com
    7
    Our Workflows give you all of these
  • ShareVis Functionality
    Establish rolesand rules for creation, modification, approval and storing of information
    Executionand tracking of the process
    Who acted -- leverages WSS-established roles & permissions
    What they did -- submit, approve/reject, view, comment, revise
    When they did it -- determine cycle time
    Why -- justification of action
    Compel individuals/teams to act on the document/form
    Store resulting documents & forms in a well organized manner
    Flow information to other enterprise systems
    Track/Review/Analyze/Optimizethe process
    www.spsworkflow.com
    8
    Brings speed & reliability to your business
  • Process Workflow Examples
    Capital Expenditure
    Budget Approval
    Purchasing Order Approval
    Invoice Payment Approval
    Travel & Expense Approval
    Financial Reporting Review/Approval (SOX)
    Order Entry & Fulfillment
    Marketing Campaign Approval
    Product / Service Delivery
    Proposal Submission
    Proposal Review/Approval
    Contract Approval (buy/sell)
    Absence Approval/Tracking
    Hiring/New Employee
    Promotion/Pay Change
    Engineering Change
    Supplier Corrective Action
    Root Cause Analysis
    www.spsworkflow.com
    9
    A unifying enterprise platform
  • Realizing the Process
    www.spsworkflow.com
    10
    FormEX
    Microsoft InfoPath
    Workflow
    Designer
    SharePoint
  • Simple Time Off Example
    Delegation of Authority / Roles
    An employee’s manager must approve time off requests
    Human Resources must approve time off requests subsequent to the manager’s approval
    Rules
    Employees are notified via email when their time off request is approved or rejected
    Time off requests must be approved within 2 working days
    All absences are shown on the corporate calendar
    www.spsworkflow.com
    11
  • Activity Diagram: DoA & Business Rules
    www.spsworkflow.com
    12
  • Time Off Request Form
    www.spsworkflow.com
    13
  • www.spsworkflow.com
    14
    Demonstration
    Process Moments
  • Licensees
    www.spsworkflow.com
    15
  • Typical Engagement
    $7K – Base System + $2K per Process Definition
    Limit of $29K total licensing
    11 paid processes = unlimited process definitions
    Excludes workflow development costs
    Other Hardware/Software: Typically $0
    SharePoint & SQL Server already installed
    Workflow Development
    SPS Workflow Factory
    Your Workflow Factory (developed by us)
    Your staff (IT or non-IT)
    www.spsworkflow.com
    16
  • Next Steps
    Identify a process with
    Potential for improvement
    Unregulated / unmanaged
    We’ll Define the workflow based on
    Delegation of Authority
    Organizational Responsibility
    Content/Subject matter
    Demonstrate it to your stakeholders
    www.spsworkflow.com
    17
  • www.spsworkflow.com
    18
    With minimal investment and a great partner you really can derive all the benefits of being a process-driven enterprise!
    Call or email me at
    sales@spsworkflow.com
    734.678.1220
    to set up a meeting to discuss your particular situation and challenges.
    Thank You!
  • Process-Enabling Your EnterpriseOn SharePointwith ShareVis
    2009-04-02
    www.spsworkflow.com
    19
  • About SPS Workflow
    Ann Arbor based IT Consultancy focused on
    Business Process Automation
    Information Architecture and Flow
    President, Principal Consultant: Russ Blaesing
    25 Years of Information Technology Experience
    Sales, Marketing, Design & Development
    Consumer, Telecom, Financial, Automotive, Pharma
    Third Successful Company
    ShareVis Partner
    www.spsworkflow.com
    20
  • SPS Workflow Introduction
    FERF Technology Issues Report
    Governance & Business Processes
    Demonstration
    How to Get Started
    www.spsworkflow.com
    21
    Agenda
  • 2009 FERF Technology Survey
    42% of IT organizations report to the CFO
    High on CFO/IT Agenda
    Web-based applications
    Integrating financial system into the enterprise
    Corporate performance management (CPM)
    Information integrity
    86.3% willing to invest in IT systems that bring competitive advantage, efficiency and enterprise transformation capabilities
    www.spsworkflow.com
    22
    ShareVis is Transformative
  • Key FERF Report Recommendations
    “IT must work with finance to understand how new technologies can help transform enterprise processes.”
    “Firms should consider investments in CPM initiatives, focusing on integrating people, processes and technologies to improve PM.”
    www.spsworkflow.com
    23
    ShareVis integrates people & processes
    through technology
  • Continuous Controls Monitoring (CCM)
    Addresses both Governance Risk and Compliance (GRC) and Performance Management (PM)
    Improves controls for compliance
    Helps manage fraud
    Prevents cash leaks
    Improves working capital
    www.spsworkflow.com
    24
    ShareVis provides CCM which leads to CPM
  • Highways & Side Streets
    Appropriately matching technology with process will improve the business, particularly finance process alignment
    Too many applications have been deployed without process alignment
    ERP investments have been “mostly successful”
    www.spsworkflow.com
    25
    ShareVis supplements your
    ERP System (main highway) with
    low cost process alignment capabilities (side streets)
  • Processes Become Workflows
    www.spsworkflow.com
    26
    Delegation of
    Authority
    Standardized
    Forms
    Rules
    Routing
    Based on
    Workflow
    Rules
    CAPEX
    AUTHORIZATION
    Workflow
    CAPEX
    T&E
    AUTHORIZATION
    Workflow
    T&E
    APPROVAL
    Processes
    Workflow
    HR
    REQUISITION
    HIRING
    “my
    assignments”
    in
    SharePoint
    Workflow
    INVOICE
    APPROVAL
    INVOICE
    AUTHORIZATION