CS-27:  A Simplified Electronic Document System for Compliance Reaffirmation Ray Mercer Director, Virtual Learning Technol...
It is Your Choice… OR
CS-27:  A Simplified Electronic Document System for Compliance Reaffirmation Ray Mercer Director, Virtual Learning Technol...
How to Weight Your Efforts Convey the required reaffirmation documentation in a complete, accurate and straightforward for...
Agenda <ul><li>The Goals </li></ul><ul><li>The Plan  </li></ul><ul><li>SACS/COC Requirements </li></ul><ul><li>The Tools <...
The Goals <ul><li>To produce electronic documentation to support the College’s SACS/COC Reaffirmation process. </li></ul><...
The Plan <ul><li>Simplistic Design </li></ul><ul><li>Straightforward Implementation </li></ul><ul><li>Clear Communication ...
SACS/COC Guidelines <ul><li>“ Guidelines for Communicating Information Electronically”, SACS/COC, 2005. </li></ul><ul><ul>...
Quality Matters
The Process College Divisions Document Preparation IE IE  Proof Reader IE Leadership Team
Implementation <ul><li>Create Compliance website. </li></ul><ul><ul><li>Password protected from off-campus </li></ul></ul>...
 
Physical Document Submission <ul><li>Technical Preface </li></ul><ul><li>CD with website login instructions </li></ul><ul>...
The Tools <ul><li>Hardware </li></ul>- HP Scanjet 5590 Digital Flatbed Scanner   Scanner:  2400 dpi Color, flatbed and she...
The Tools <ul><li>Software </li></ul><ul><ul><li>Adobe Acrobat 8.0  (Standard)  ($90) </li></ul></ul><ul><ul><ul><li>www.a...
Lessons Learned <ul><li>Pick the IE/Proof/Document Prep Team wisely. </li></ul><ul><li>Be prepared to reformat compliance ...
Some Screen Shots
 
 
 
 
 
Sample Template and Presentation <ul><li>http://www.columbustech.edu/virtual/coctemplate </li></ul>
Questions?
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CS-27: A Simplified Electronic Document System for Compliance Reaffirmation

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Concurrent Session to be presented at SACS Annual Meeting, New Orleans, LA, Sunday, 12/9/2007, 2:45 p.m.-3:45 p.m.
Location: Grand Salon, Hilton

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  • CS-45 - A Simplified Electronic Document System for Compliance Reaffirmation Ray Mercer - rmercer@columbustech.edu
  • CS-27: A Simplified Electronic Document System for Compliance Reaffirmation

    1. 1. CS-27: A Simplified Electronic Document System for Compliance Reaffirmation Ray Mercer Director, Virtual Learning Technology Evangelist [email_address] 706-649-1820
    2. 2. It is Your Choice… OR
    3. 3. CS-27: A Simplified Electronic Document System for Compliance Reaffirmation Ray Mercer Director, Virtual Learning Technology Evangelist [email_address] 706-649-1820
    4. 4. How to Weight Your Efforts Convey the required reaffirmation documentation in a complete, accurate and straightforward format. Use a high level of technology-based systems and resources.
    5. 5. Agenda <ul><li>The Goals </li></ul><ul><li>The Plan </li></ul><ul><li>SACS/COC Requirements </li></ul><ul><li>The Tools </li></ul><ul><li>The Product </li></ul><ul><li>Lessons Learned </li></ul>
    6. 6. The Goals <ul><li>To produce electronic documentation to support the College’s SACS/COC Reaffirmation process. </li></ul><ul><li>To produce electronic documentation using such tools that are both common and relatively straightforward to use, so that a high level of technical expertise is not required. </li></ul>
    7. 7. The Plan <ul><li>Simplistic Design </li></ul><ul><li>Straightforward Implementation </li></ul><ul><li>Clear Communication </li></ul><ul><li>Integrated Information </li></ul><ul><li>Quality Document Production </li></ul>
    8. 8. SACS/COC Guidelines <ul><li>“ Guidelines for Communicating Information Electronically”, SACS/COC, 2005. </li></ul><ul><ul><li>www.sacscoc.org/techguidelines.asp </li></ul></ul><ul><li>The Columbus Technical College Template falls in line with these guidelines. </li></ul>
    9. 9. Quality Matters
    10. 10. The Process College Divisions Document Preparation IE IE Proof Reader IE Leadership Team
    11. 11. Implementation <ul><li>Create Compliance website. </li></ul><ul><ul><li>Password protected from off-campus </li></ul></ul><ul><ul><li>http://coc.columbustech.edu </li></ul></ul><ul><li>Develop site organizational structure. </li></ul><ul><li>Publish all documents in HTML or PDF format for universal viewing. </li></ul><ul><li>Copy website to self-booting CD at the last possible moment. </li></ul>
    12. 13. Physical Document Submission <ul><li>Technical Preface </li></ul><ul><li>CD with website login instructions </li></ul><ul><li>Compliance Certification signed by Liaison and CEO </li></ul><ul><li>Summary Form </li></ul><ul><li>Executive Summary of Quality Enhancement Plan </li></ul><ul><li>Listing of Requirements and Responsible Departments </li></ul><ul><li>Organization Charts </li></ul>
    13. 14. The Tools <ul><li>Hardware </li></ul>- HP Scanjet 5590 Digital Flatbed Scanner Scanner: 2400 dpi Color, flatbed and sheet-fed Automatic document feeder: Standard, 50 sheets MSRP: $300
    14. 15. The Tools <ul><li>Software </li></ul><ul><ul><li>Adobe Acrobat 8.0 (Standard) ($90) </li></ul></ul><ul><ul><ul><li>www.academicsuperstore.com </li></ul></ul></ul><ul><ul><li>HTMLstarter Premium Edition ($7) </li></ul></ul><ul><ul><ul><li>www.graficalicus.com </li></ul></ul></ul><ul><ul><li>MS Office/OpenOffice </li></ul></ul>
    15. 16. Lessons Learned <ul><li>Pick the IE/Proof/Document Prep Team wisely. </li></ul><ul><li>Be prepared to reformat compliance information. </li></ul><ul><li>Proof….proof….proof </li></ul><ul><li>Use short filenames when creating e-docs. </li></ul><ul><li>Convert/upload as soon as possible. </li></ul><ul><li>Do not be influenced by the pressure of “tech envy”. </li></ul>
    16. 17. Some Screen Shots
    17. 23. Sample Template and Presentation <ul><li>http://www.columbustech.edu/virtual/coctemplate </li></ul>
    18. 24. Questions?

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