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Presentation Calinda Productive Collaboration Nov2010 En

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  • 1. UNLEASH YOUR COLLABORATION POWER
  • 2. About Calinda Software• Created in 2007• Mission: Make enterprise collaboration productive• 1 International Patent• Global Strategic Partnership with Microsoft• World’s #1 SharePoint conversational solution at Microsoft’s SharePoint 2010 SocialFest• Some Reference Customers:
  • 3. Needs & Solutions Current Key SuccessCollaboration Tools Factors Mail + Share email attachments inNetwork SharePoint without Drive duplicating them Foster SharePoint adoption by Mail + ECM linking the emails to it Boost the productivity of Mail + collaboration and improve Collaboration decisions Enterprise Collaborate efficiently in the Social Network SharePoint 2010 social network
  • 4. Options and additional solutions BusinessGuest :First level of extranet without the issues in security, networkarchitecture and costs of an extranet Outlook Add-In :Interact with the collaboration platform from Outlook foldersStay in touch with SharePoint from mobile devices (Blackberry,iPhone, Android, WP7).
  • 5. MailSpace Business Case « We needed to build a collaborative SharePoint workspace with 6 partners who never used it. Adoption was key! » “100% SharePoint adoption with no training! I animated the group from SharePoint, but people started from their usual email, and migrated to SharePoint just as they needed it. They would retrieve all conversations and attachments well organized in the team sites!” – Group Leader
  • 6. MindUp Business Cases « We didnt know how to create a shared collaborative workspace, without requiring our users to change their habits and adopt a new tool » “We didnt know how to create a shared collaborative workspace, without requiring our users to change their habits and adopt a new tool. We saved a tremendous amount of time managing the project. The time spent in meetings was cut by 50%.” –Project Manager « We needed to optimize collaboration and reporting in a large research project with 19 partners » “Where I would have wasted hours sorting out emails, I can generate a summary of the latest exchanges on a particular topic in just one click! Feedback from our users is very positive, and this allows us to switch to a collaborative mode very easily.” – Project Manager
  • 7. SocialFactor Business Case « Our SharePoint 2010 Enterprise Social Network, designed to makeGlobal Fortune our employees closer to each other, needs additional conversational500 Company capabilities to foster interactions » “Easy to use, Secure and Open, SocialFactor fosters interactions in the social network and allows to expand the reach of the social network to people inside or outside the organization via email” – Corporate HR
  • 8. Partners
  • 9. Architecture A) Virtual Appliance B) Same computer C) Other computer Solution Package https SharePoint server Calinda server POP3 / IMAP / SMTP Or MS Exchange MAPI calinda@domain.com Mail server
  • 10. Thank you! Calinda Software sales@calindasoftware.com +33 (0) 1 82 52 22 52 http://www.calindasoftware.com
  • 11. Rationale« Connect SharePoint to people’s email to foster the progressive adoption of SharePointand easily build a collaborative workspace that centralizes and traces all important data » Without MailSpace With MailSpaceAdoption: everybody must switch to Only the group leader needs to adoptSharePoint simultaneously. This never SharePoint. Others start working from theirhappens. email.SharePoint becomes a repository of As they need it, users start using SharePoint« official » documents and collaboration one by one, where all conversations andhappens in the email. attachments have been captured No capitalization Progressive adoption No traceability Full traceability Duplicated documents & version Attachments replaced by links mistakes Work with external people easily Email overload & confusion
  • 12. MailSpace: Fundamentals
  • 13. Conversation Space: Key Features Dynamic and Efficient Conversation Maps Capture E-mail Conversations and Attachments in SharePoint (patent) Follow Conversations with External People
  • 14. SharePoint Site
  • 15. Starting a conversation about an issue
  • 16. Select E-mail Recipients
  • 17. Issue Properties and link automaticallyincluded in message
  • 18. Write the message…
  • 19. Recipients receive the message as an email
  • 20. Email contains Informationand Actions about the issueand the context
  • 21. Custom Mail Templates
  • 22. Recipients can reply from their email
  • 23. File the message in aSharePoint folder in 1 click Attachments are automatically replaced by links to SharePoint
  • 24. Retrieve the SharePoint site or start a new conversation with right-click or drag-and-drop
  • 25. Discussions are associated with the issues E-mail attachments are captured in the SharePoint doc lib
  • 26. You can retrieve the discussion directly
  • 27. Discussions are tracked in visual interactive maps
  • 28. User Adoption: Accelerate the Learning CurveUtilization Rate Emails MAILSPACE EFFECT #1 Cause of SharePoint Project Failures Time
  • 29. MailSpace: Key Benefits ADOPTION Accelerate SharePoint Adoption Reconcile e-mail & TRACEABILITY SharePoint collaboration processes Capture and replaceSAVE STORAGE attachments by links to SharePoint automatically EXTERNAL Track external interactionsCOLLABORATION in internal SharePoint
  • 30. Conversation Space: Fundamentals
  • 31. Conversation Space: Key Features Dynamic and Efficient Conversation Maps Capture E-mail Conversations and Attachments in SharePoint (patent) Follow Conversations with External People
  • 32. The SharePoint Conversation Space Approach:Map E-mail or Online Conversations in SharePoint
  • 33. The SharePoint Conversation Space Approach:Map E-mail or Online Conversations in SharePoint Project X
  • 34. Sort Messages Mapping of Structured conversations exchanges within the group Repository ofBusiness Issues attached filesEveryday, manage: Search Engine Problems Ideas InformationTo lead them to Feedback Requestsdecisions and toactions Knowledge Generation of Dashboards discussion summaries Conclusion and decision follow-up
  • 35. MindUP: Key Benefits Structure interactions to PRODUCTIVITY make them efficient and improve follow-up Reconcile e-mail & TRACEABILITY SharePoint collaboration processes Capture and replaceSAVE STORAGE attachments by links to SharePoint automatically EXTERNAL Track external interactionsCOLLABORATION in internal SharePoint
  • 36. Demo
  • 37. Demo: SharePoint Site Home with MindUP Let’s start an e-mail discussion in the project
  • 38. Who is involved in this discussion
  • 39. Write Message
  • 40. Validate Decomposition in Items
  • 41. Now Discussion can be Followed in SharePoint
  • 42. People Use Their Usual E-mail! Any E-mail Client Nothing to install
  • 43. Option: MindUP for Outlook Plug-in E-mails can be automatically sorted in a folder associated To the SharePoint site Menu or Drag & Drop allow starting a new discussion or publishing information to SharePoint
  • 44. People Simply Reply from the E-mail
  • 45. People Simply Reply from the E-mail
  • 46. People Simply Reply from the E-mail
  • 47. Attachments will be added to SharePoint
  • 48. E-mail automatically added to map in SharePoint
  • 49. E-mails and attachments are automaticallymade available from SharePoint
  • 50. Add Attachments to SharePoint’s Libraries
  • 51. Add Attachments to SharePoint’s Libraries
  • 52. Search Engine SharePoint webpart our integrated in MOSS SearchCenter
  • 53. Facts:Meetings Knowledge workers spend 25 to 80% of time in meetings They evaluate their own meetings’productivity to between 33% and 47%
  • 54. Mails received andread by attendee X Mails received and read by attendee Y Mails about the meeting’s topic
  • 55. Advantage : MindUp makes preparing meetings easy 1-click generation of asummary of all messages on a particular topic A
  • 56. Feature : Generation of Summariesof exchanges to prepare and support meetings
  • 57. RationaleNeed : Foster Productive Interactions in the Social Network SharePoint 2010 Social Network SharePoint 2010 with SocialFactorPeople’s profiles & expertise Reuses Profiles, Connections & Tagsdirectory Adds Conversational CapabilitiesConnectionsTags & notes 100% integrated in SP2010 profiles, No « Reply » no redundancy No Conversations People receive newsfeeds, can No link with e-mail interact and reply to each other! No ability to work with external People can follow & reply by email people People can invite external people by email
  • 58. Add Advanced Conversation Capabilities to SP 2010Enterprise Social Network
  • 59. Start Conversations with Targeted AudiencePublic Conversations Private ConversationsHashtag support: Exclusive: Involve people from outside the Social Network or outside the organization!
  • 60. Receive and Reply to Messages in theNewsfeed
  • 61. Track Conversations on Visual Maps
  • 62. Other Features• Links with MailSpace or MindUp Community Conversations• Conversation Tagging• Involve people via e-mail• Involve external people (option: BusinessGuest)• Attachment support (including via e-mail)• Social Search to recommend people to involve or invite in conversations