1. Excel
Tech Installer
Microsoft Excel
Ray Mkindo
Monday, December 16, 2013
Ray Mkindo/Tech Installer
1
2. Spreadsheet….
Outline
Announcements
1.Introduction
-Get started
-The excel screen
-Spreadsheet terminologies
2.-Entering data
-Auto fill data
Monday, December 16, 2013
Ray Mkindo/Tech Installer
2
3. spreadsheet……
3-Formulars & Functions
Introduction
Get started
Overview of the excel screen
Monday, December 16, 2013
Ray Mkindo/Tech Installer
3
4. Spreadsheet…...
Terminologies
Spreadsheet is a computer application program which:
●
●
Resembles a paper.
Consists of accounting worksheets consisting of
multiple cells that together make up a grid
consisting of rows and columns.
Monday, December 16, 2013
Ray Mkindo/Tech Installer
4
5. Terminologies…..
●
●
Each cell contains alphanumeric text and numeric
values.
Examples of spreadsheets include LOTUS 1-2-3,
LOTUS SMART SUITE and MS EXCEL.
Spreadsheet is a table used to store various types of
data. The data arranged in rows and columns to make it
easier to store, organize and analyze the information
Monday, December 16, 2013
Ray Mkindo/Tech Installer
5
6. Terminologies….
●
●
●
Excel is an electronic spreadsheet program that can
be used for storing, organizing and manipulating data.
The spredsheet appears as the rectangular table or
grid of rows and columns.
The horizontal rows are identified by numbers (1,2,3…)
and the vertical columns with letters of alphabet
(A,B,C).
Monday, December 16, 2013
Ray Mkindo/Tech Installer
6
7. Terminologies…..
●
●
●
The intersection point between a column and a row is a
small rectangular box known as a cell
A cell is a basic unit for storing data in in the
spreadsheet.
Because each an excel spreadsheet is contains
thousands of these cells, each is given a cell
reference to identify it.
Monday, December 16, 2013
Ray Mkindo/Tech Installer
7
8. Terminologies….
●
●
●
The cell reference is the combination of the column
letter and the row number such as A3, B6, AA345.
Relative cell reference is the basic cell reference that
adjust and change when copied or when using AutoFill.
Absolute Cell Reference Situations arise in which the
cell reference must remain the same when copied or
when using Autofill.
Monday, December 16, 2013
Ray Mkindo/Tech Installer
8
9. Terminologies…..
●
Dollar signs are used to hold a column and/ row
reference constant.
Examples
Relative Cell Reference:
To refer to a single cell: A1, B4, C5 etc.
Range of cells reference:A1:A10, C5:C16etc
They are relative because they refer to the cell they are
used in.
Monday, December 16, 2013
Ray Mkindo/Tech Installer
9
10. Terminologies….
Absolute Cell Reference
=$A$1
Using the $ (Dollar sign) we are telling Excel to always
refer to the same cell no matter where we copy this
reference to.
Monday, December 16, 2013
Ray Mkindo/Tech Installer
10
11. Entering data into excel
●
In order to enter data into excel first open the excel
screen
Click the start button
If you find excel in the start button menu click it to
open the excel screen
Otherwise go to programs and find Microsoft office
from the dropdown menu click Microsoft excel to open
Monday, December 16, 2013
Ray Mkindo/Tech Installer
11
12. Entering data……
Monday, December 16, 2013
Ray Mkindo/Tech Installer
12
13. Entering data…..
●
●
●
The cell where there arrow pointed from the figure
indicate the current cell where you can enter data
Type in the particular data that you are working with.
They can be numerals, text or mixture.
You can type as many data as possible.
Monday, December 16, 2013
Ray Mkindo/Tech Installer
13
14. Autofill
●
Microsoft excel can automatically fill in dates, time
periods, and series of numbers including numbers
combined with text such as JAN-90, FEB-90, MAR90…….
Practical example
Monday, December 16, 2013
Ray Mkindo/Tech Installer
14
15. Formulas & functions
SUM function
●
Excel contains several built-in functions to help
calculate complex formulas. An easy example is the
SUM function. Suppose you wanted to add a column of
numbers in column A. You could type
=A1+A2+A3+A4+A5+A6+A7+A8. However, using the
SUM function would be much less time consuming.
Monday, December 16, 2013
Ray Mkindo/Tech Installer
15
16. Formulas & functions…
●
●
To enter the above formula using the SUM function,
you would type: =SUM(A1:A8)
The general syntax for SUM function is:
=SUM(number1, numbe2,……….)
or
=SUM(Range) for example =SUM(A1:A8)
Monday, December 16, 2013
Ray Mkindo/Tech Installer
16
17. Formulas & functions…..
AVERAGE function
It is useful in finding the average of the given range
The syntax for average is
=AVERAGE(number1, number 2,….)
Or =AVERAGE( Range)
for example =AVERAGE(A1:A8)
Monday, December 16, 2013
Ray Mkindo/Tech Installer
17
18. Formulas & functions…..
MAXIMUM function
Return out the highest number
The syntax is:
=MAX(number1, number2…….last_number)
Or
=MAX(Range)
for example: =MAX (A1:A8)
Monday, December 16, 2013
Ray Mkindo/Tech Installer
18
19. Formulas & functions…..
MINIMUM function
Return the lowest number
The syntax is:
=MIN(Number1, number2,……….last_number)
or
=MIN(Range) for example
=MIN(A1:A8)
Monday, December 16, 2013
Ray Mkindo/Tech Installer
19
20. Formulas & functions…..
COUNT function
Count non-black cells
The syntax: =COUNT(Value1, value2……)
or
=COUNT(Range)
For example
=COUNT(A1:A8)
Monday, December 16, 2013
Ray Mkindo/Tech Installer
20
21. Formulas & functions…..
NOW () function
Inserts current date
The syntax: =NOW()
Monday, December 16, 2013
Ray Mkindo/Tech Installer
21
22. Formulas & functions…..
IF Function
Calculate a value conditionally
The syntax: =IF(Condition, True, False)
Or
=IF(logical_test, value-if-true, value-if-false)
For example:
=IF(AVERAGE>50, “PASS”, FAIL)
Monday, December 16, 2013
Ray Mkindo/Tech Installer
22
23. Formulas & functions…..
SUMIF function
●
Adds the cells specified by a given condition or criteria
●
The syntax:
=SUMIF(Range, criteria, sum_range)
Monday, December 16, 2013
Ray Mkindo/Tech Installer
23
24. Formulas & functions…..
Practical examples
Reading assignment
1.Formatting the spreadsheet
2.Printing the spreadsheet
Monday, December 16, 2013
Ray Mkindo/Tech Installer
24
Be the first to comment