Top ICT Money Saving Tips

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The latest version of this presentation, from July 2010, which looks at the ways that ICT can contribute to cost savings in schools - some ideas are related to saving money on ICT expenditure, and others are how ICT can help reduce the cost of other services in school - eg reducing energy bills, supply teacher costs and reducing carbon emissions from schools etc.
Many of the examples are supported by case studies from schools who have made savings.

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  • And spend this year’s money – 5th April deadline for this year’s budget, and government noises about reclaiming unspent moneyNow is the ideal time to bid for ICT projects which will help reduce the running costs of the school – because the money you may get will save some other part of the school budget.
  • So, there you are, in the early days. Needing a room to put your servers into.And what started as a broom cupboard, quickly turned into “The Server Room”. And it had a server in it. And in no time at all, it seemed to blossom, into a room stuffed full of servers, and cables, and all kinds of whirring stuff.And pretty soon you needed a bigger room, and air-conditioning, and special locks. And even special fire protection. Most schools now have racks full of servers, taking up space, using energy, demanding maintenance and eventually, requiring replacement. And costing money.You know you need them - this is now the special room in your school, because although it isn’t where people spend time, it is the place that all your data flows through, or stays in.And this is the room where my first money saving tip comes from.Instead of having lots of separate physical servers, each doing one or two jobs and each having it’s own link to the national grid, virtualise them. What that means is that you add some special software – called Hyper-V – and it turns each of your physical servers into a virtual one. And instead of having a separate big box for every server, you can now run lots on one single box, or a few boxes. And Hyper-V makes sure it is run as efficiently as possible, and it will even move your virtual servers between computers if it realises that something has gone wrong with one of them.Steve Gillott, at Wootton Bassett School did it. He realised his server room had grown to 13 different physical servers. A room full of boxes. And so he used Hyper-V and turned 13 boxes into just 3. And he also worked out how much money he’d saved…
  • Source: Edugeek survey online, June 2010
  • So, there you are, in the early days. Needing a room to put your servers into.And what started as a broom cupboard, quickly turned into “The Server Room”. And it had a server in it. And in no time at all, it seemed to blossom, into a room stuffed full of servers, and cables, and all kinds of whirring stuff.And pretty soon you needed a bigger room, and air-conditioning, and special locks. And even special fire protection. Most schools now have racks full of servers, taking up space, using energy, demanding maintenance and eventually, requiring replacement. And costing money.You know you need them - this is now the special room in your school, because although it isn’t where people spend time, it is the place that all your data flows through, or stays in.And this is the room where my first money saving tip comes from.Instead of having lots of separate physical servers, each doing one or two jobs and each having it’s own link to the national grid, virtualise them. What that means is that you add some special software – called Hyper-V – and it turns each of your physical servers into a virtual one. And instead of having a separate big box for every server, you can now run lots on one single box, or a few boxes. And Hyper-V makes sure it is run as efficiently as possible, and it will even move your virtual servers between computers if it realises that something has gone wrong with one of them.Steve Gillott, at Wootton Bassett School did it. He realised his server room had grown to 13 different physical servers. A room full of boxes. And so he used Hyper-V and turned 13 boxes into just 3. And he also worked out how much money he’d saved…
  • More on Wootton Basset’s server virtualisation:http://www.clarityitadvisors.com/CaseStudy/Wootton-Bassett-School-Case-Study.pdf
  • www.microsoft.com/casestudies
  • More on the PC Pro survey:http://blogs.msdn.com/ukschools/archive/2007/03/23/save-10-000-or-save-the-earth-take-your-pick.aspx
  • Potentially save £10K+ pa when you replace equipment
  • Wootton Basset save £160-£180 a day on supplier cover costs by using OCS to deliver remote teaching: http://www.eurodatasystems.com/CaseStudies/ViewCaseStudy.asp?DownloadID=82
  • Dean Close School: http://www.microsoft.com/casestudies/Case_Study_Detail.aspx?casestudyid=4000005495Nyall Monkton, IT Manager expects to save £15,000-£12,000 a year by switching to using Direct Access instead of Citrix
  • Source: Harnessing Technology Survey 2010, Becta
  • Twynham believe that they can save £50-£70K pa on photocopying and printing1.25m sheets = 1x Nelson’s column or 3x Statute of Liberty
  • Details of the MSDN AA programme for secondary schools are available at:http://msdn.microsoft.com/en-gb/academic/bb250618.aspx
  • Windows & OfficeDiscounts for students:Office 2007 – Standard at £39 at Software4Students or Office Home&Student at £60 at AmazonTechnical toolsFree for students:http://www.dreamspark.com/
  • More information on your licensing choices for UK Schools:http://www.microsoft.com/uk/education/schools/software-licensing/licences-for-schools.aspx
  • http://blogs.msdn.com/ukschools/archive/2009/06/08/what-does-windows-7-run-on.aspxWindows on a dinosaur: http://forum.thewindowsclub.com/windows-hardware-devices/28053-windows-7-dinosaur.htmlWindows 7 Hits a New Low: http://www.pcworld.com/article/166992/windows_7_hits_a_new_low.html?loomia_ow=t0
  • For more information on the Select licensing scheme:http://www.microsoft.com/uk/education/schools/software-licensing/licences-for-schools.aspx
  • Top ICT Money Saving Tips

    1. 1. The Money Saving Top 10<br />Ray Fleming<br />ray.fleming@microsoft.com<br />@rayfleming<br />
    2. 2. Times Education Supplement - 1st January 2010<br />
    3. 3.
    4. 4.
    5. 5. Three strategies<br />5<br />Switch<br />Stop<br />Save<br />
    6. 6. Three strategies<br />6<br />Switch<br />Stop<br />Save<br />
    7. 7. Switch: Energy<br />7<br />An average secondary school spends £92 a pupil on energy<br />An average primary school spends £57 a pupil on energy<br />
    8. 8. Switch: Server virtualisation<br />
    9. 9. 9<br />
    10. 10. Switch: Server virtualisation<br />
    11. 11. Switch: Server virtualisation<br />13 into 3 does go<br />10 support contracts = Save £5,600 this year<br />Not replacing servers = Save £24,000 this year<br />Electricity on 10 servers = Save £9,072 this year<br />Saves £38,662 this year<br />And £14,672 every year after<br />
    12. 12. 12<br />
    13. 13. Three Strategies<br />
    14. 14. Switch: Power Management<br />Windows 7 maximises power management<br />PC Pro: “reduce running costs by anything from £23 to £46 per system per year”<br />Switch to Windows 7 to save money and save energy<br />Measure your savingswith a power monitor plug<br />Save up to £10,000 this year<br />
    15. 15. Three Strategies<br />
    16. 16. Switch: To low energy devices<br />Laptop – typically 50-70w<br />RM ecoquiet 50w including LCD monitorwww.rm.com<br />iCute – 18wwww.pars.co.uk<br />16<br />
    17. 17. Three Strategies<br />
    18. 18. Switch: Your communications<br />Office Communications Server & Office Live Meeting allows real-time communication and collaboration<br />Instant Messaging<br />Conference calling<br />Flexible remote teaching and coaching<br />Switching saves:<br />Telephone costs<br />Facilities and travel costs<br />Supply costs<br />18<br />
    19. 19. Three Strategies<br />
    20. 20. Switch: To remote access<br />20<br />+<br />=<br />A chance to switch<br />
    21. 21. Three Strategies<br />
    22. 22. Three strategies<br />22<br />Switch<br />£145,000<br />Stop<br />Save<br />
    23. 23. Three strategies<br />23<br />Switch<br />Stop<br />Save<br />
    24. 24. Stop: Buying every laptop yourself<br />97% of students have a computer at home<br />Half of Year 10’s have more than one computer in their home<br />The Home Access Programme is distributing 270,000 computers<br />
    25. 25. Three Strategies<br />
    26. 26. Stop: Photocopying/Printing<br />Distribute work<br />Store work<br />Manage reprographics workflow<br />26<br />
    27. 27. Three Strategies<br />
    28. 28. Stop: Buying so much software<br />MSDN Academic<br />For use for teaching purposes only<br />
    29. 29. Three Strategies<br />
    30. 30. Stop: Your email servers<br />
    31. 31. Three Strategies<br />
    32. 32. Three strategies<br />32<br />Switch<br />Stop<br />£191,000<br />Save<br />
    33. 33. Three strategies<br />33<br />Switch<br />Stop<br />Save<br />
    34. 34. Save: Students money<br />Student licences<br />DreamSpark<br />
    35. 35. Three Strategies<br />
    36. 36. Save: Money on upgrades<br />School Agreement subscription<br />You pay a lower annual fee and receive an annual licence to run software<br />You get automatic upgrades to new releases. <br />At the end of each subscription period, you can either renew, pay to convert your licences to perpetual ones, or stop using the software.<br />And it includes MSDN AA<br />
    37. 37. Three Strategies<br />
    38. 38. Save: Your old computers<br />What does Windows 7 run on?<br />38<br />
    39. 39. Three Strategies<br />
    40. 40. Save: Your software budget<br />The most efficient way for schools to buy perpetual software licences is Microsoft Select<br />“Schools that either intend to buy 250 or more licences over three years, or who have access to a Master agreement through their Local Authority or other body (such as the Specialist Schools and Academies Trust).”<br />40<br />
    41. 41. Three Strategies<br />
    42. 42. Three strategies<br />42<br />Switch<br />Stop<br />Save<br />£23,800<br />
    43. 43. Three Strategies<br />
    44. 44. Ten Money Saving TipsThree strategies<br />Switch<br />Stop<br />Save<br />
    45. 45. blogs.msdn.com/ukschools<br />ray.fleming@microsoft.com<br />@rayfleming<br />

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