OHSAS IN BRIEF Ravi Shrestha Officer-OHSAS December, 2011
What is OHSAS 18001??? Stands for Occupational Health & Safety Assessment Series. OHSAS 18001 is recognized globally as the international management system standard that specifies requirements for an OH&S MS to enable an organization to control its OH&S risks & improve its OH&S performances. It has been developed to be compatible with ISO 9001 (QMS) and ISO 14001 (EMS). It allows organizations to integrate quality, environmental and occupational health and safety management systems throughout its operations.
Elements of OHSAS 18001 Developing an OH&S Policy Hazard Identification & Risk Assessment Identifying Legal Requirements Setting OH&S Objectives Establishing an OH&S Management System Training Employees Implementing OH&S Control Measures Emergency Planning Document and Record Control
Elements of OHSAS 18001 contd… Internal Audit Programs Corrective and Preventative Action Management Involvement and Management Review Steps to OHSAS 18001 Certification
Principles of OHSAS 18001 OHSAS 18001 is based on several principles which includes, Leadership Involvement – The top management of the organization must be actively engaged in the management system; Risk Management – Implementation of an OH&S management system is driven by the risk management needs of the organization – the hazards and risks identified and the controls that are determined to be necessary to prevent injuries and ill health; Commitment to Compliance – Societal interests, as reflected in the laws and regulations promulgated, must be addressed;
Principles of OHSAS 18001contd… Worker Participation – Workers, as the primary stakeholders of an occupational health and safety management system, have the right to be involved in management system processes; and Performance Monitoring & Improvement – Continual improvement, a management system mantra, cannot be achieved unless processes are in place to measure performance.
What is OH&S MS ??? Stands for Occupational Health & Safety Management System It is a part of an organization’s management system used to develop and implement its OH&S policy and manage its OH&S risks.
OH&S MS Model This OH&S MS Standard is based on the methodology known as Plan-Do-Check-Act (PDCA) Cycle.
OH&S MS Requirements4.1 General Requirements4.2 OH&S Policy4.3 Planning 4.3.1 Hazard Identification, risk assessment and determining control 4.3.2 Legal & other requirements 4.3.3 Objectives and programs4.4 Implementation and operations 4.4.1 Resources, roles, responsibility, accountability and authority 4.4.2 Competence, training and improvement 4.4.3 Communication, participation and consultation 4.4.4 Documentation 4.4.5 Control of documents
OH&S MS Req. contd… 4.4.6 Operational control 4.4.7 Emergency preparedness and response4.5 Checking 4.5.1 Performance measurement & monitoring 4.5.2 Evaluation of compliance 4.5.3 Incident investigation, nonconformity, corrective action & preventive action 4.5.4 Control of records 4.5.5 Internal audit4.6 Management Review
OH&S Policy Top management shall define and authorize the organization’s OH&S policy and ensure that within the defined scope of its OH&S management system it:a) is appropriate to the nature and scale of the organization’s OH&S risks;b) includes a commitment to prevention of injury and ill health and continual improvement in OH&S management and OH&S performance;c) includes a commitment to at least comply with applicable legal requirements and with other requirements to which the organization subscribes that relate to its OH&S hazards;
OH&S Policy contd…d) provides the framework for setting and reviewing OH&S objectives;e) is documented, implemented and maintained;f) is communicated to all persons working under the control of the organization with the intent that they are made aware of their individual OH&S obligations;g) is available to interested parties; andh) is reviewed periodically to ensure that it remains relevant and appropriate to the organization.
Steps to develop/review OH&S PolicyStep 1 Determine OH&S responsibilities. It is important that this is done before the policy is developed so the responsibilities can be incorporated into the policy to emphasize what the organization expects of everyone in ensuring a safe and healthy workplace.Step 2 Do a rough draft of the policy. Discuss the policy with senior management and reach agreement on the draft.Step 3 Discuss it with your consultative committee (the OH&S Committee or the consultative group you have set up to develop your OH&S system).Step 4 Put the draft out for comment by employees and make changes if necessary.
Steps to develop/review OH&S Policy contd…Step 5 Have senior management endorse the policy.Step 6 Publicize and promote the policy. This can be done by: Placing copies of the policy in prominent positions in the organization (notice boards, crib room, foyer). Using the policy to drive the OH&S program. Incorporating the policy in OH&S training.
Steps to OHSAS Implementation The process for establishing an OHSAS 18001 management system is essentially the same as the process used for implementing an ISO 14001 system which are as follows: Preliminary review of existing programs and systems Identification of hazards and applicable laws and regulations Developing new procedures Training personnel Implementing new programs such as internal audit and management review Seeking certification of the OHSAS program
Benefits of OHSAS Implementation Implementing an OH&S MS motivates staff as it shows commitment to their welfare and employees then can feel greater commitment to the organization. The reduction in injury to workers is of benefit to both employees and employers. Cost savings can be made through reduced business interruptions and absenteeism and greater motivation. Customers take confidence when seeing organizations managing occupational health and safety as they are more confident that there will be no business interruptions and regulatory action against their supplier. Reduction in insurance premiums can be obtained by improved risk management and improved performance.