Time Management
Ice Breaker
What is Time management ?
Time is what we want most, but...      what we use worst. -                        -William             Penn
Story
Introduction Range of skills, tools, and techniques Accomplishing specific tasks, projects and goals Business or work a...
What according to you is themeaning of time management ?
Expected Answers Planning Allocating Setting goals Delegation Analysis of time spent Monitoring Organizing Schedul...
Time Wasters
Activity
Clarity of Priorities    Know your priorities    youll have a road map to guide your behavior    managing competing pri...
Investment of Time Its been said that 80% of our results come from 20%  of our efforts. Maximize your efforts by investi...
Interruptions tremendous drain and time waster. Interruptions, distractions, vistors close your door unhook your telep...
Conflict• A conflict is an opposition of people, forces, or other  entities• Conflict takes up energy and drains us of our...
Personal Concerns During BusinessHours Personal issues including family problems, life changing    situations, emotional ...
Procrastination Act of replacing high-priority actions or tasks with low-    priority actions   Putting off important ta...
Lack of Self-Discipline Structure supports our  creativity Knowing what to pay  attention to and living  from this aware...
Unfinished Projects Jumping from project to project leaving tasks partly done constantly switching priorities tie up l...
Socializing Having a welcoming attitude can lead to disturbancesand disruptions social visits that take up too much time...
Guilt and Shoulds "Shoulds" come from the unexamined beliefs that    unconsciously guide our behavior   guilt is the out...
Techniques in Time Management
Improving Yourself: How do you do a SWOT of yourself?
Strengths: What advantages do you have? What do you do well? What relevant resources do you have access to? What do ot...
Weaknesses: What could you improve? What do you do badly? What should you avoid? Are You not qualified fully for the f...
Opportunities: Where are the good opportunities facing you? What are the interesting trends you are aware of? Useful op...
Threats What obstacles do you face? Are the required specifications for your job changing? Is changing technology threa...
6 simple Time Management tips
Email ‘Ping goes or the duck pops up Stop doing that Postman arrived once a day Mute or disable whatever you have mail...
Subscriptions Mailing lists, blogs, feeds, social networking sites Multiply like rabbits Take time to read Reduce the ...
TV Turn off the TV. Turn it on only when you want to watch something When you are done watching turn it off again Be s...
Make a list Make a list of everything You would like to accomplish Sort the priorities Anything that is geared towards...
Schedule Break the whole day down, from start to finish Proven to work Try not to allot more than two consecutive time ...
Phones Put your cell phone on silent let it take messages Every time you find yourself distracted check yourself and f...
Bonus Tip Difficult to accept and little tricky to master Power napping Comfy chair away from your desk or workspace, s...
Don’t let others steal your time ! Do you know people who want to talk all the time, just for    the sake of it; people w...
Conclusion Theres a time for love and romance for jubilation, and for sorrow Time to relax, and a time to catch up with...
Time management, like any other skill, isnot hard to develop Dont look upon this training unit as a one-shot deal Look a...
ThankYou
Time management
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Time management

  1. 1. Time Management
  2. 2. Ice Breaker
  3. 3. What is Time management ?
  4. 4. Time is what we want most, but... what we use worst. - -William Penn
  5. 5. Story
  6. 6. Introduction Range of skills, tools, and techniques Accomplishing specific tasks, projects and goals Business or work activities Personal activities Combination of processes, tools, techniques, and methods
  7. 7. What according to you is themeaning of time management ?
  8. 8. Expected Answers Planning Allocating Setting goals Delegation Analysis of time spent Monitoring Organizing Scheduling Prioritizing
  9. 9. Time Wasters
  10. 10. Activity
  11. 11. Clarity of Priorities  Know your priorities  youll have a road map to guide your behavior  managing competing priorities  provide a partial, complex compromise  Working smarter is all about clarity of purpose  simplicity of process  Do not overcomplicate it with too many tools
  12. 12. Investment of Time Its been said that 80% of our results come from 20% of our efforts. Maximize your efforts by investing 80% of your time Discover the things that produce the greatest results
  13. 13. Interruptions tremendous drain and time waster. Interruptions, distractions, vistors close your door unhook your telephone get all your work done without any distractions some of them become opportunities to help increase the productivity and effectiveness of your team
  14. 14. Conflict• A conflict is an opposition of people, forces, or other entities• Conflict takes up energy and drains us of our ability• To be enthusiastic, focused and productive.• Youll have more energy and focus as a result.
  15. 15. Personal Concerns During BusinessHours Personal issues including family problems, life changing situations, emotional difficulties, illness can impact your job and ultimately your ability to advance your career Try as you might to keep your private life separate from your work life Learn how to keep personal issues from negatively affecting your job Respect the boundaries between personal concerns and business Stay focused on the present task at hand while also minimizing distractions
  16. 16. Procrastination Act of replacing high-priority actions or tasks with low- priority actions Putting off important tasks to a later time May result in stress, a sense of guilt and crisis, severe loss of personal productivity Social disapproval for not meeting responsibilities or commitments Indecision, daydreaming and delay Working with a professional
  17. 17. Lack of Self-Discipline Structure supports our creativity Knowing what to pay attention to and living from this awareness Creating the supports and structures that help us "stay on track" Fully honor our commitments
  18. 18. Unfinished Projects Jumping from project to project leaving tasks partly done constantly switching priorities tie up loose ends Review your finances If youre desperate to finish these projects to make money, fear may be blocking your intuition Youll have trouble thinking clearly and setting priorities “Idea board" near your desk
  19. 19. Socializing Having a welcoming attitude can lead to disturbancesand disruptions social visits that take up too much time visits can come from superiors, peers, subordinates, or even personal friends solution is to be strategic and manage by exception Send out a clear message that you are not available Postpone all socialization until office hours are over stand up as soon as somebody comes to your desk and keep standing until he or she leaves Fine line and balance between the two
  20. 20. Guilt and Shoulds "Shoulds" come from the unexamined beliefs that unconsciously guide our behavior guilt is the outcome of these "shoulds.“ Identify your pre-existing beliefs Unexamined beliefs create guilt Explore whats really important to you NOW
  21. 21. Techniques in Time Management
  22. 22. Improving Yourself: How do you do a SWOT of yourself?
  23. 23. Strengths: What advantages do you have? What do you do well? What relevant resources do you have access to? What do other people see as your strengths?
  24. 24. Weaknesses: What could you improve? What do you do badly? What should you avoid? Are You not qualified fully for the future opportunities?
  25. 25. Opportunities: Where are the good opportunities facing you? What are the interesting trends you are aware of? Useful opportunities can come from such things as: Your immediate boss quitting Alternate portfolio in a related field Any personal Oppourtunities ? Eg Marriage
  26. 26. Threats What obstacles do you face? Are the required specifications for your job changing? Is changing technology threatening your position? Could any of your weaknesses seriously threaten your job? Is there any threat to you which will force you not to take the “Opportunity” when it comes along?
  27. 27. 6 simple Time Management tips
  28. 28. Email ‘Ping goes or the duck pops up Stop doing that Postman arrived once a day Mute or disable whatever you have mail signal you use Disable the automatic check and do it manually Four times a day When you do open up Read Action Delegate File or bin immediately, each email in turn Be strict - you can do this
  29. 29. Subscriptions Mailing lists, blogs, feeds, social networking sites Multiply like rabbits Take time to read Reduce the numbers Un-subscribe from ALL of them Re-subscribe only to the ones that you absolutely have to have Between two and three hours a week
  30. 30. TV Turn off the TV. Turn it on only when you want to watch something When you are done watching turn it off again Be selective about what you want to watch
  31. 31. Make a list Make a list of everything You would like to accomplish Sort the priorities Anything that is geared towards generating income naturally outranks Schedule everything on the list
  32. 32. Schedule Break the whole day down, from start to finish Proven to work Try not to allot more than two consecutive time chunks Finish each task within the allotted time Literal two or three minutes Re-schedule it Download a countdown timer and use it You really strive to finish a given task within the allotted time You become aware of how and on what, your time is being spent in general
  33. 33. Phones Put your cell phone on silent let it take messages Every time you find yourself distracted check yourself and focus again on the task at hand. simply make a note of it attend to it when appropriate http://www.youtube.com/watch?v=gc2Ks3lQew8
  34. 34. Bonus Tip Difficult to accept and little tricky to master Power napping Comfy chair away from your desk or workspace, sit, relax and close your eyes for ten minutes Awake enormously refreshed Splash your face with cold water After Lunch or Early evening You will feel energized Get a whole lot more done. Get seven hours sleep each and every night
  35. 35. Don’t let others steal your time ! Do you know people who want to talk all the time, just for the sake of it; people who just want to be around for no reason and prevent you doing things you want to do ? Nice as you may be, there is only one solution because your priorities have to come first ! Don’t let them waste your time if you are getting nothing positive from it. If they are wasting your time, avoid them like the plague, either totally, or at periods when you cannot afford to waste time. For some, full time avoidance is the only answer. Let them waste their time if they wish, don’t let them waste yours. How you give them the message will depend on your personality, but you have to for your sake.
  36. 36. Conclusion Theres a time for love and romance for jubilation, and for sorrow Time to relax, and a time to catch up with the running moments What is important is to be in control of time No matter how pressured or tight any situation might be To be on time for everything, under the natural conditions of things, on a normal flow of moments Don’t have paper mountains ! Blow up the electronics !
  37. 37. Time management, like any other skill, isnot hard to develop Dont look upon this training unit as a one-shot deal Look at it as only the first step Second step should be taken immediately before you toss the materials aside Schedule time in your planner Time should be kept not as an enemy, but as a companion towards your destined paths
  38. 38. ThankYou

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