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  • 1. 7/13/2011 The Forum’s Objectives Library Service • To encourage you to adopt and apply a business model, portfolio management, in and Teaching Portfolios library planning and other activities; • To raise your teaching identity through Collecting and Creating teaching portfolios, and; a Professional’s Best • To acquire practical tips and clear guidance on producing and collecting successful library service and teaching portfolios.Prof. Rhea Rowena U. ApolinarioUP School of Library and Information StudiesDiliman, Quezon City PAARL ABAP 2011 Portfolio Topics PORTFOLIO Portfolio Management • Literally means "a case for carrying loose Library Service Portfolio Portfolio papers,“-- from Latin, the imperative of portare "to carry" and the plural of folium, meaning a a sheet for writing upon‘ Teaching Portfolio (Wikipedia) Portfolio Management • The materials collected in such a case, especially when representative of a persons work: a photographers portfolio; Library Service Portfolio an artists portfolio of drawings (The Free Dictionary) • A selection of a students work (as papers Teaching Portfolio and tests) compiled over a period of time and used for assessing performance or progress (M-W.com) 1
  • 2. 7/13/2011 A Photographer’s Portfolio A Make-up Artist’s Portfolio Portfolio PortfolioPORTFOLIO MANAGEMENT PORTFOLIO MANAGEMENT Portfolio Management Portfolio Management• May refer to: Library Service Portfolio – Project Portfolio Management Library Service Portfolio – Investment /Financial Portfolio (PPM) Teaching Portfolio • A management process designed to Teaching Portfolio Management • The art and science of making decisions help an organization acquire and view about investment mix and policy, matching information about all of its PROJECTS, investments to objectives, asset allocation for then sort and prioritize each project individuals and institutions, and balancing risk against performance. (from Investopedia) according to certain criteria, such as strategic value, impact on resources, – IT Portfolio Management cost, and so on (Greer, 2009) • The application of systematic management to large classes of items managed by enterprise Information Technology (IT) capabilities. • The same concept that we Examples of IT portfolios would be planned initiatives, projects, and ongoing IT services can use in Libraries (such as application support). (from Wikipedia) 2
  • 3. 7/13/2011 Portfolio Portfolio LIBRARY SERVICE PORTFOLIO Portfolio Management Portfolio Management Therefore: Library Service Portfolio • A collection of the services or Library Service Portfolio – Library Portfolio Management Teaching Portfolio products that the library has Teaching Portfolio • A management process designed to help offered/ currently offering/ a library acquire and view information and will be offering (Apolinario, 2011) about all of its PROJECTS and SERVICES, then sort and prioritize each service and project according to certain criteria, such as value, impact on resources, cost, and • Libraries can have as others (Greer, 2009; Apolinario, 2011) many portfolios, as they have services and projects Portfolio PortfolioExamples of Library Services Portfolio Management Examples of Library Services Portfolio Management • Bibliography & indexing Reader’s advisory Library Service Portfolio Internet access Library Service Portfolio • Ask-a-Librarian (virtual reference) Wi-Fi® (Wireless Fidelity) network • Database searching Microfilm reading and scanning Teaching Portfolio Teaching Portfolio • Current awareness services WebOPAC • Document delivery Photocopying Preservation • Interlibrary loan, referrals Printing • Interactive Virtual Tour Emulation Digitization (INVITE) Audiovisual room • Library orientations & tours Discussion room • Online library instructions Reading zone Bindery • Extended reading Microfilm laboratory • Extended check in/out Barcode and library security machines • Learning Commons CDS/ISIS & iLib software • Dubbing service (from the UP Main Library website, 2011) (from the UP Main Library website, 2011) 3
  • 4. 7/13/2011 Portfolio PortfolioExamples of Library Projects Portfolio Management LIBRARY SERVICE PORTFOLIO Portfolio Management • Exhibits and displays Library Service Portfolio Library Service Portfolio • Your library as an “events place” • How do you organize? (conduct activities in your library) • Patronage rewards Teaching Portfolio – By kind of service Teaching Portfolio • Contests, games, tournament, marathons, runs – By project • Book sales / book fairs – By theme • Ground breaking / ribbon cutting • Featured writer – By year • Visiting lecturer – It’s up to you! Make it visually • Library jingle attractive. Include narratives. • Library brand PortfolioTEACHING PORTFOLIO To recap … Portfolio Management • A factual description of a professor’s teaching strengths and Library Service Portfolio accomplishments • Includes documents and materials Teaching Portfolio Library Service Portfolio that collectively suggest the scope and quality of a professor’s teaching performance Professional Portfolio • Allows faculty members to display their teaching accomplishments for examination by others, and in the (Librarian/Teacher) process, contributes to sounder tenure and promotion decisions and the professional development of individual faculty members (Seldin, 2010) 4
  • 5. 7/13/2011 Why Should I Even Have a Portfolio? Every librarian should develop a well-organized portfolio (Parry, 2001) (Dunneback, 2004)WHY a Portfolio? WHY a Portfolio?• It is a factual description of a person’s strengths, talents, and accomplishments • It includes documents and materials that collectively suggest the scope and quality of• A reflective narrative about librarianship, service, performance and professional/scholarly activity • Presents examples of your best work (not a• As professionals, we have to be continually compendium; thus it is selective) engaged in reflection and self-assessment • A career strategy; a professional brand; a means to promote yourself• Its creation requires time, effort, and most of all, contemplation about what you value, what you do to accomplish the goals you value, how your • It is a conversation starter and represents effectiveness is measured and how you develop proof of your qualifications professionally as a librarian/scholar • It bridges the gap between question and• A tool for planning, for self-improvement answer (Brown, 2002; Parry, 2001; Seldin, 2010) (Brown, 2002; Parry, 2001; Seldin, 2010) 5
  • 6. 7/13/2011 Portfolio Planning Process Portfolio Planning Process Defining Your Selecting Your Selecting Your Elements of Your Keeping Track / Purpose Portfolio Medium Standards Portfolio Updating Selecting Uses Defining Selecting Elements Keeping Your of Your Your Your Track / Portfolio Portfolio Purpose Standards Updating Medium Audience Most appropriate medium (Funk; Parry, 2001; Seldin, 2010) (Funk; Parry, 2001; Seldin, 2010)Portfolio Planning Process Defining Your Purpose Selecting Your Portfolio Medium Selecting Your Standards Elements of Your Portfolio Keeping Track / Updating Uses Audience Most appropriateDefining Your Selecting Your Selecting Your Elements of Your Keeping Track / medium Purpose Portfolio Medium Standards Portfolio Updating • The level of personal investment in time, energy, and commitment is high and that is a necessary condition for change this Improving Performance / assists librarians to be continually engaged in Uses self –reflection and assessment Performance Appraisal • Presents a strong case for your development as a librarian Audience Personnel Decision • Provides a record of performance that details progress and setbacks, successes, and disappointments Most appropriate Job Searching medium • Exemplifies why you should receive superior ratings (Funk; Parry, 2001; Seldin, 2010) (Brown, 2002; Elmhurst College Faculty Council, Spring 2000; Parry, 2001; Seldin, 2010) 6
  • 7. 7/13/2011Defining Your Selecting Your Selecting Your Elements of Your Keeping Track / Uses Defining Your Selecting Your Selecting Your Elements of Your Keeping Track / Uses Purpose Portfolio Medium Standards Portfolio Updating Audience Purpose Portfolio Medium Standards Portfolio Updating Audience Most appropriate Most appropriate medium medium• Stirs professors to reflect on their teaching in Provide rational and equitable basis for an insightful, re-focused way promotion and tenure decisions• Allows you to describe the role Provide evaluators with hard-to-ignore scholarly/professional activity plays in your information on what professors do as teachers, professional development why they do it, how they do it, and the outcome of what they do• Allows you to describe your participation in the life and work of your department, the college, your profession and your community Focus is on the faculty’s achievements, awards, and successes• With the portfolio, the professor is motivated to improve, knows how to Purpose too is to improve performance improve, or knows where to go for help (Brown, 2002; Elmhurst College Faculty Council, Spring 2000; Parry, 2001; Seldin, 2010) (Brown, 2002; Elmhurst College Faculty Council, Spring 2000; Parry, 2001; Seldin, 2010)Defining Your Purpose Selecting Your Portfolio Medium Selecting Your Standards Elements of Your Portfolio Keeping Track / Updating Uses Audience Portfolio Planning Process Most appropriate medium Defining Your Selecting Your Selecting Your Elements of Your Keeping Track / Purpose Portfolio Medium Standards Portfolio Updating Future employers want to see concrete • Is this to show competence in visual skills or will evidence of why they should hire you the audience members also care that you can write? For clients? Uses Career counselors and recruiters agree that • Is this to be sent to others as a stand-alone most employers respond more favorably to a document or will it be used face to face as part of presentation that includes tangible examples a conversation? If it must stand alone, each in addition to verbal explanations Audience illustration needs some explanation. • Is this for professionals or academics? Prospective A means of stimulating meaningful employers will likely be less interested in your Most development over time and more concerned with conversation during an interview appropriate current skills. Academics may be interested in medium how far you have developed in a certain timeframe. The two audiences require different portfolios. (Brown, 2002; Elmhurst College Faculty Council, Spring 2000; Parry, 2001; Seldin, 2010) (Forsyth, Spring 2008) 7
  • 8. 7/13/2011Portfolio Planning Process Portfolio Planning ProcessDefining Your Selecting Your Selecting Your Elements of Your Keeping Track / Defining Your Selecting Your Selecting Your Elements of Your Keeping Track / Purpose Portfolio Medium Standards Portfolio Updating Purpose Portfolio Medium Standards Portfolio Updating • Guides – Paper-based (3-ring binder, Uses clear book, others) – What are the advantages of using each of these – CD formats? – Online Audience – What are the – Combination disadvantages? Most – Which one will best meet appropriate my individual needs? medium • Decide! (Funk; Parry, 2001; Seldin, 2010) (Funk; Parry, 2001; Seldin, 2010)Portfolio Planning Process Portfolio Planning ProcessDefining Your Selecting Your Selecting Your Elements of Your Keeping Track / Defining Your Selecting Your Selecting Your Elements of Your Keeping Track / Purpose Portfolio Medium Standards Portfolio Updating Purpose Portfolio Medium Standards Portfolio Updating E Service• What do I need to demonstrate in Responsibilities Activities & Future Plans my portfolio? L Philosophy E• What outcomes or standards M Professional should be met? (i.e., teaching Philosophy Appendices Development standards, requirements, job E description, minimum qualifications, personal goals, etc.) N Representative Evidences T Materials (Funk; Parry, 2001; Seldin, 2010) S (Elmhurst College Faculty Council, Spring 2000); Funk; Parry, 2001; Seldin, 2010) 8
  • 9. 7/13/2011 Keep in mind… Keep in mind… … provide a Table of Contents or Overview Page … be sure to “date stamp” your work so you can … these elements are your guides in demonstrate growth over time. creating your portfolio. Ideally, it should be written with the help of a You can create your own! Mentor. Mentor Defining Your Selecting Your Selecting Your Elements of Your Keeping Track / Purpose Portfolio Medium Standards Portfolio Updating Teaching Responsibilities Since coming on board full time at Dona Ana Community College in the fall of 2007, I have taught most of the English classes we As a Librarian offer, usually at full or nearly full capacity. My primary teaching A factual description of your location is at our main campus, but I have also taught some librarianship responsibilities classes at the Gadsden and White Sands Missile Range Includes one or more of the campuses. following areas: referenceResponsibilities service, bibliographic Service Activities & Philosophy Future Plans instruction, collection Description of Courses Taught development, etc. Effective Communication Skills (CCDE 105) [4 credits] is our Professional As a Teacher Philosophy Development Appendices first level of developmental English, focusing mainly on Include course titles, average enrollments, indication reading, locating main ideas, and writing summaries and Representative Evidences whether the course is a responses. Toward the end of the class, students begin Materials graduate /undergraduate learning how to construct argumentative essays. course, required or elective Use a chart or table(Elmhurst College Faculty Council, Spring 2000; Seldin, 2010) (Seldin, 2010) 9
  • 10. 7/13/2011 Defining Your Selecting Your Selecting Your Elements of Your Keeping Track / Purpose Portfolio Medium Standards Portfolio Updating Teaching Philosophy Engagement is the core of my teaching philosophy. I tell my students two things at the beginning of the semester: they will As a Librarian have more fun in English class than they ever had before, and A reflective statement they will learn things that will help them in their other college about the practice of classes. I believe teaching should be enjoyable and useful. In Responsibilities librarianship and the role of the academic librarian in order to accomplish these goals, students must be engaged in the institution the class. Service Activities & Future Plans Philosophy As a Teacher Philosophy Focus is on the Professional philosophy of teaching Development Appendices and learning that drives the professor’s classroom performance Representative Evidences What do I believe about Materials the role of the teacher? Role of the student? Why do I teach? What can my students expect from(Elmhurst College Faculty Council, Spring 2000; Seldin, 2010) me? Defining Your Selecting Your Selecting Your Elements of Your Keeping Track / Purpose Portfolio Medium Standards Portfolio Updating Teaching Objectives, Strategies, and Methodologies Student Input At the beginning of this semester, I asked the students in As a Librarian Artifacts representative of your my two General Composition classes about the topics they work as a librarian (i.e., like to read and write about. I told them that I would bibliographies, instructional change their assignment calendar so that the readings materials, electronic etc.) would reflect their interests. They were very open to the Responsibilities Explain how these examples relate to your philosophies idea that they would have a role in structuring the class. Service As a Teacher One of their interests was writing about true events, Activities & Future Plans Philosophy Philosophy Teaching methodologies and particularly important influences in their lives. Accordingly, strategies (i.e., why did I I assigned a narrative essay as their first assignment (see Professional Development Appendices choose such strategies and Appendix A for assignment sheet) and changed the first Representative methods, how do I describe my readings from essays on keeping a notebook to examples of Materials teaching style, etc.) student narrative essays. Evidences Syllabi, handouts, assignments (highlights only) Groups Instructional innovations (i.e., what new approaches have I introduced?, which ones(Elmhurst College Faculty Council, Spring 2000; Seldin, 2010) worked well?, etc.) 10
  • 11. 7/13/2011 Defining Your Selecting Your Selecting Your Elements of Your Keeping Track / Purpose Portfolio Medium Standards Portfolio Updating Student Evaluations I am especially pleased with the high student evaluations I have As a Librarian regularly received throughout my twelve years as an adjunct, From supervisors, peers, which have continued during my full-time tenure. Appendix F Service Activities & Future Plans faculty from outside the contains evaluations from the last two years. My mean ratings Philosophy Library, librarians from other since becoming full time, summarized in Table 1, are Professional institutions, or students consistently at or above those of the college as a whole. Appendices Development Be sure to explain each entryResponsibilities in the narrative and include Table 1. Overall Student Evaluations by Course and Semester the letters in appendices Philosophy Evidences As a TeacherRepresentative Student evaluation narrative, Materials classroom observations Teaching awards(Elmhurst College Faculty Council, Spring 2000; Seldin, 2010) Defining Your Selecting Your Selecting Your Elements of Your Keeping Track / Defining Your Selecting Your Selecting Your Elements of Your Keeping Track / Purpose Portfolio Medium Standards Portfolio Updating Purpose Portfolio Medium Standards Portfolio Updating As a Librarian As a Librarian (cont.) Service Describe your regular Service May include at least: attendance Activities & Future Plans Activities & Future Plans Philosophy participation in a program of Philosophy at professional workshops/ continuing professional education meetings, presentations at and how you work to become a professional conferences, Appendices better librarian Appendices publications (e.g. book reviews, Professional Intended to augment your CV and ProfessionalResponsibilities provide an understanding of the Responsibilities articles in journals, book Development Development chapters, indexes, books), etc. scholarly and professional context of your work Provide a reflective statement Philosophy Philosophy Describe the particular projects about the relationship between you have or are completing, their your scholarly/professionalRepresentative Evidences rationale and importance to your Representative Evidences activities and your role as a Materials field and your own development Materials librarian Why do you attend conferences, do research or presentation or exhibition or publication?(Elmhurst College Faculty Council, Spring 2000; Seldin, 2010) (Elmhurst College Faculty Council, Spring 2000; Seldin, 2010) 11
  • 12. 7/13/2011 Defining Your Selecting Your Selecting Your Elements of Your Keeping Track / Purpose Portfolio Medium Standards Portfolio Updating Teaching Improvement Conferences As a Librarian (cont.) I regularly seek ways to increase my knowledge base. Service Describe representative Attending conferences helps me connect with colleagues Activities & Future Plans Philosophy examples of your work from around the country to share teaching ideas. I use Where relevant, supply a brief information from conference workshops to make my Appendices context for understanding the teaching more effective, often immediately, as well as in content/scope/relevance of planning for the next semester. ProfessionalResponsibilities Development the works cited Include copies of your work in an appendix Workshops Attended Philosophy As a Teacher Evidences Efforts to improve teachingRepresentative Materials (i.e., Curricular Revisions, Teaching Conferences, Workshops Attended, Innovations in Teaching, etc.)(Elmhurst College Faculty Council, Spring 2000; Seldin, 2010) Defining Your Selecting Your Selecting Your Elements of Your Keeping Track / Defining Your Selecting Your Selecting Your Elements of Your Keeping Track / Purpose Portfolio Medium Standards Portfolio Updating Purpose Portfolio Medium Standards Portfolio Updating As a Librarian As a Librarian and Teacher Future Plans Indicate the directions A factual description of your Service you believe scholarly/ departmental, collegiate, and Activities & Service Activities professional activity will Philosophy external service (including & Philosophy Appendices Future Plans take in the next few participation in library Responsibilities years professional organizations) Professional What ideas, projects, orResponsibilities May include committees on Development passions do you think Professional which you have served, your Philosophy Appendices Development you will be or would like responsibilities, the challenges Philosophy to pursue? faced and the Evidences Representative accomplishments achieved Materials Evidences Discuss why you are involved As a TeacherRepresentative Materials in such service activities Teaching goals, short and long-term(Elmhurst College Faculty Council, Spring 2000; Seldin, 2010) (Elmhurst College Faculty Council, Spring 2000; Seldin, 2010) 12
  • 13. 7/13/2011 Defining Your Selecting Your Selecting Your Elements of Your Keeping Track / Purpose Portfolio Medium Standards Portfolio UpdatingTeaching Goals In the next one to three years, I plan to accomplish goals in the following areas: Assessment: Create or adapt assignments for my General Composition classes that will include pretests and post As a Librarian and Teacher Service Activities & Future Plans tests, designed to assess students’ knowledge of APA Philosophy Accomplishments, documentation style, one of the departmental Student outputs, syllabi, student Learning Outcomes for this class. APA style is a challenge Responsibilities ratings, etc. mentioned Professional in the other sections of for most of our students, and mastery of it is essential to Development Appendices the portfolio their college success. Philosophy Do not overkill, be Feedback selective Teaching Performance Representative Evidences Materials (Elmhurst College Faculty Council, Spring 2000; Seldin, 2010) Portfolio Planning ProcessAppendices Elements of Your Defining Your Selecting Your Selecting Your Keeping Track / Appendix A: Student Feedback Purpose Portfolio Medium Standards Portfolio Updating Appendix B: Mid-semester Evaluations Appendix C: Class Syllabi and Detailed Assignment Calendars Appendix D: Examples of Student Papers Appendix E: Student Evaluations • You have to continually Appendix F: Evaluations by Supervisor and Peers update and keep track of your portfolio (Funk; Parry, 2001; Seldin, 2010) 13
  • 14. 7/13/2011 Examples of Portfolios Tips on Creating Your Portfolios1. Know the purpose of the portfolio.2. Tailor your portfolio to your needs, what you want to project, or the position you are applying for.3. Include projects you have worked on in your current job or within the last two years for currency.4. Show your individuality.5. Have and maintain both a paper and electronic portfolio.6. Keep it clean. (Funk; Parry, 2001; Seldin, 2010) https://sites.google.com/site/audramelissabirek/ Examples of Portfolios http://jvanderhoff.blogspot.com/ http://www.ellyssakroski.com/ 14
  • 15. 7/13/2011 http://www.the-crafty-librarian-portfolio.blogspot.com/ http://staff.howard.k12.md.us/~gwynethj/gajportfolio/portfolio/Gwyneth%20A. %20Jones%20-%20Electronic%20Portfolio.html Are you contemplating on making a PORTFOLIO now? Thank you so muchYou should … and you better and have a great day! start now! Contact information: rrmubana@gmail.com 0928-5059283 Definitely, YES! 15
  • 16. 7/13/2011References• Association of College and Research Libraries (2010). Value of Academic Libraries: A Comprehensive Research Review and Report. Researched by Megan Oakleaf. Chicago: Association of College and Research Libraries. Available online at: http://www.acrl.ala.org/value/• Brown, C. A. (2002). Planning Portfolios: Authentic Assessment for Library Professionals. Available online: http://www.ala.org/ala/mgrps/divs/aasl/aaslpubsandjournals/slmrb/slmrcontents/volume52002/brownboltz.cfm• Dority, G. K. (2006). “Creating your Professional Portfolio,” Chap. 6 in Rethinking Information Work: A Career Guide for Librarians and Other Information Professionals. Westport, Conn.: Libraries Unlimited.• Dunneback, K. (2004). Punch Up Your Portfolio. Available online: http://www.liscareer.com/dunneback_portfolios.htm• Elmhurst College Faculty Council. (2000). The Professional Portfolio for Librarians.• Farmer, D., Stockham, M. & Trussell, A. (2009). Revitalizing a Mentoring Program for Academic Librarians, College & Research Libraries.• Forsyth, A. (2008). Skills in Planning: The Planning Portfolio. Available online at: http://www.planetizen.com/node/36302• Funk, M.L. Developing an Electronic Portfolio. Available online at: http://edtech.kennesaw.edu/eportfoliocourse/eportfolio.htm• Greer, M. (2009). What’s Project Portfolio Management (PPM) & Why Should Project Managers Care About It? Available online at: http://michaelgreer.biz/?p=147• International Foundation for Information Technology. (2009). Library Portfolio Management. Available online at: http://www.if4it.com/SYNTHESIZED/GLOSSARY/L/Library_Portfolio_Management.html• Investopedia. Portfolio Management. Available online at: http://www.investopedia.com/terms/p/portfoliomanagement.asp• Kimbeldort, M. (1999). Selected Works by Michael Kimbeldorf: Portfolio Library. Available online: http://amby.com/kimeldorf/portfolio/• Parry, P.W. (2001). The Librarian’s Portfolio. (from Info Career Trends).Available online: http://www.lisjobs.com/career_trends/?p=77• Seldin, P., Miller, J.E., & Seldin, C.A. (2010). The Teaching Portfolio: A Practical Guide to Improved Performance and Promotion/Tenure Decisions, 4th ed. San Francisco, CA: Jossey Bass. 16