Building Enterprise Web Content Management Solutions with SharePoint

About Optimus BTOverview of Web Content ManagementEnterprise Portals from Web Content Management PerspectiveSharePoint for Enterprise Web Content ManagementThe Complete PictureThe Content Management FrameworkContent Authoring and Publishing with SharePointContent Types and Metadata ManagementManaging Multi Lingual ContentAnatomy of a Web Content Management Solution with SharePointDemo and WalkthroughAgenda

Leading provider of SharePoint solutions since 2002About Optimus BT

SharePoint Consulting, Technology Strategy and ImplementationsCompetency in Migrations from Lotus Notes, QuickPlace, SharePoint 2003 to MOSS 2007 and Database Migrations100+ SharePoint Implementations with Fortune 500, Mid-Market, Government, and Non-Profits50+ Engineers and Consultants with SharePoint development and solution experienceAbout Optimus BT

SharePoint Consulting, Technology Strategy and Implementations

Competency in Migrations from Lotus Notes, QuickPlace, SharePoint 2003 to MOSS 2007 and Database Migrations

100+ SharePoint Implementations with Fortune 500, Mid-Market, Government, and Non-Profits

Overview of Web Content Management

Web Content Management allows various people to create and publish content in a collaborative and web based fashion.Involves a set of approval and publishing processes with the primary purpose of maintaining content consistency and for exercising content governance.Involves structuring of the content by the utilization of metadata and taggingtaxonomydefinitions around each content artifact that needs to be published.Provides the consistent and secureframework for propagating and managingmultilingualcontent from a centralizedlocation.Supports contentreusability through contenttypedefinitions with specific processes and metadata defined around the content types.An Overview of Enterprise Web Content Management“Enterprise Web Content Management is a set of processes that allow the creation, customization, management and delivery of Enterprise Information in a collaborative and centralized fashion.”

Enterprise Portals from Web Content Management Perspective

Components of a Web PortalNavigationNavigational elements to allow users to easily access the informationCustom ToolsCustom Navigation and content management tools that allow users to easily manage and access content in a self service fashion.Branding and ThemesConsistent branding and themes are necessary to maintain the unified corporate look and feel across the enterprise portal.Content AggregationAggregation of content from various portal sources and websites for summarization of informationContent TypesDifferent types of content that need to be managed separately, but delivered on the same interfaceContent BucketsPlaceholders for delivering specific types of content in predefined formats from various sources and pages

Types of Content

Content Approval, Publishing and Governance Workflows

Content Approval, Publishing and Governance Workflows

Navigational Options

Overview of the Enterprise Web Content Management Features of SharePointSharePoint for Enterprise Web Content Management

Roles InvolvedContent AuthorsCreate / update content and submit for approvalsContent ApproversApprove content and pages and provide it to web administrators for publishingWeb AdministratorsCreate appropriate sites/ pages/ workspaces/ libraries etc. and publish and manage approved contentTranslatorsFor multilingual implementations, translate content and submit it to web administrators for publishingCan be internal or external translators involved in the translation processesThe Complete Picture

The content management engine is the core component of SharePoint ECM featureUtilizes the information provided through the content types and metadata framework to deliver context based contentUtilizes the MOSS 2007 language packs to implement multi lingual web sites that are centrally managedThe Rules framework Engine defines the rules for publishing and delivering content by defining rules on the content types and metadataContent authoring and publishing tools like online Rich text web editor, page layouts, and master pages, make it easy for the users to quickly create and deploy the right kind of content to the web siteThe Content Approval, publishing and deployment workflows allow users to easily govern the content that goes on to the web site.The SharePoint Content Management Framework

Page layoutsProvide a template based mechanism with content and metadata placeholders that just needs to be filled in by the users without the need to actually format the content.Predefined formatting rules can be applied using custom components on the page layouts and allow for automated formatting of content.Provides the users with a self service based approach to create content with minimal interference of the web administrators or other people.WorkflowsContent approval and publishing approvals workflows are provided by SharePoint that will help in maintaining content consistency and governanceThese workflows can be overridden, or run parallel to custom workflows that are developed to meet the organization’s content publishing and governance policiesPublishingPublishing features allow end users to easily publish approved content to the one or multiple sitesWhen multilingual implementation is involved, SharePoint automatically publishes pages and documents to all the sites, which can then be subjected to translation and re-uploaded.Content Authoring and Publishing Features

Content types are the basic building blocks that are used to define the different types of content for the web siteContent types are created and defined using the content type columns, which are nothing but the metadata that defines the type of contentThe metadata columns of the content types also act as content placeholders which can be edited onlineContent types, once identified and defined can be managed separately, and also can be reused within different lists and libraries, providing a build once and use many times model for content definition and managementContent types can have specific workflows assigned to them, which provide the flexibilities of managing multiple content types from within one single list or SharePoint libraryContent types can be defined for Lists, Document libraries and SharePoint web site pages.The Content Type and Metadata Framework

Managing Multi Lingual ContentVariationsVariations allow for easily setting up websites in multiple languagesMost of the content is published from the source to the target variations, with the content translated and re deployed on the target variationsTranslationsTranslations are required to publish the content from source variation to the target variationsTranslation management libraries provide a centralized environment for managing translationsLocalized contentSharePoint allows management of country/region specific pages and content independentlyApproval and publishing workflows are by default available to manage the localized content and Pages.

Variations

Variations allow for easily setting up websites in multiple languages

Most of the content is published from the source to the target variations, with the content translated and re deployed on the target variations

Translations

Translations are required to publish the content from source variation to the target variations

Translation management libraries provide a centralized environment for managing translations

Localized content

SharePoint allows management of country/region specific pages and content independently

Approval and publishing workflows are by default available to manage the localized content and Pages.