Web Content Management With Share Point

Building Enterprise Web Content Management
Solutions with SharePoint

About Optimus BT
Overview of Web Content Management
Enterprise Portals from Web Content Management Perspective
SharePoint for Enterprise Web Content Management
The Complete Picture
The Content Management Framework
Content Authoring and Publishing with SharePoint
Content Types and Metadata Management
Managing Multi Lingual Content
Anatomy of a Web Content Management Solution with SharePoint
Demo and Walkthrough
Agenda

Leading provider of SharePoint solutions since 2002
About Optimus BT

SharePoint Consulting, Technology Strategy and Implementations
Competency in Migrations from Lotus Notes, QuickPlace, SharePoint 2003 to MOSS 2007 and Database Migrations
100+ SharePoint Implementations with Fortune 500, Mid-Market, Government, and Non-Profits

50+ Engineers and Consultants with SharePoint development and solution experience
About Optimus BT

Overview of Web Content Management

Web Content Management allows various people to create and publish content in a collaborative and web based fashion.
Involves a set of approval and publishing processes with the primary purpose of maintaining content consistency and for exercising content governance.
Involves structuring of the content by the utilization of metadata and taggingtaxonomydefinitions around each content artifact that needs to be published.
Provides the consistent and secureframework for propagating and managingmultilingualcontent from a centralizedlocation.
Supports contentreusability through contenttypedefinitions with specific processes and metadata defined around the content types.
An Overview of Enterprise Web Content Management
“Enterprise Web Content Management is a set of processes that allow the creation, customization, management and delivery of Enterprise Information in a collaborative and centralized fashion.”

Enterprise Portals from Web Content Management Perspective

Components of a Web Portal
Navigation
Navigational elements to allow users to easily access the information
Custom Tools
Custom Navigation and content management tools that allow users to easily manage and access content in a self service fashion.
Branding and Themes
Consistent branding and themes are necessary to maintain the unified corporate look and feel across the enterprise portal.
Content Aggregation
Aggregation of content from various portal sources and websites for summarization of information
Content Types
Different types of content that need to be managed separately, but delivered on the same interface
Content Buckets
Placeholders for delivering specific types of content in predefined formats from various sources and pages

Types of Content

Content Approval, Publishing and Governance Workflows

Navigational Options

Overview of the Enterprise Web Content Management Features of SharePoint
SharePoint for Enterprise Web Content Management

Roles Involved
Content Authors
Create / update content and submit for approvals
Content Approvers
Approve content and pages and provide it to web administrators for publishing
Web Administrators
Create appropriate sites/ pages/ workspaces/ libraries etc. and publish and manage approved content
Translators
For multilingual implementations, translate content and submit it to web administrators for publishing
Can be internal or external translators involved in the translation processes
The Complete Picture

The content management engine is the core component of SharePoint ECM feature
Utilizes the information provided through the content types and metadata framework to deliver context based content
Utilizes the MOSS 2007 language packs to implement multi lingual web sites that are centrally managed
The Rules framework Engine defines the rules for publishing and delivering content by defining rules on the content types and metadata
Content authoring and publishing tools like online Rich text web editor, page layouts, and master pages, make it easy for the users to quickly create and deploy the right kind of content to the web site
The Content Approval, publishing and deployment workflows allow users to easily govern the content that goes on to the web site.
The SharePoint Content Management Framework

Page layouts
Provide a template based mechanism with content and metadata placeholders that just needs to be filled in by the users without the need to actually format the content.
Predefined formatting rules can be applied using custom components on the page layouts and allow for automated formatting of content.
Provides the users with a self service based approach to create content with minimal interference of the web administrators or other people.
Workflows
Content approval and publishing approvals workflows are provided by SharePoint that will help in maintaining content consistency and governance
These workflows can be overridden, or run parallel to custom workflows that are developed to meet the organization’s content publishing and governance policies
Publishing
Publishing features allow end users to easily publish approved content to the one or multiple sites
When multilingual implementation is involved, SharePoint automatically publishes pages and documents to all the sites, which can then be subjected to translation and re-uploaded.
Content Authoring and Publishing Features

Content types are the basic building blocks that are used to define the different types of content for the web site
Content types are created and defined using the content type columns, which are nothing but the metadata that defines the type of content
The metadata columns of the content types also act as content placeholders which can be edited online
Content types, once identified and defined can be managed separately, and also can be reused within different lists and libraries, providing a build once and use many times model for content definition and management
Content types can have specific workflows assigned to them, which provide the flexibilities of managing multiple content types from within one single list or SharePoint library
Content types can be defined for Lists, Document libraries and SharePoint web site pages.
The Content Type and Metadata Framework

Managing Multi Lingual Content

Variations
Variations allow for easily setting up websites in multiple languages
Most of the content is published from the source to the target variations, with the content translated and re deployed on the target variations
Translations
Translations are required to publish the content from source variation to the target variations
Translation management libraries provide a centralized environment for managing translations
Localized content
SharePoint allows management of country/region specific pages and content independently
Approval and publishing workflows are by default available to manage the localized content and Pages.