Fostering EnterpriseCollaboration,Web 2.0 and Good Governancewith SharePoint
We think the Internet and the adoption                                                      FEATURED CUSTOMERSOUR PASSION ...
Optimus BT Advantage                         Enterprise 2.0 Technology                         Solutions & Support        ...
Optimus BT Advantage                                       Enterprise 2.0 Technology                                      ...
Optimus BT Advantage                                       Enterprise 2.0 Technology                                      ...
Optimus BT Advantage                                          Enterprise 2.0 Technology                                   ...
Informal Collaboration                            Formal / Informal Collaboration                                         ...
The Overall Spectrum of Collaboration withinan Enterprise      Informal Collaboration                            Formal / ...
The Current State of Enterprise Collaboration                                                                             ...
Informal Collaboration                            Formal / Informal Collaboration                                         ...
The Ideal Implementation of Enterprise Collaboration              Collaboration Portals   Collaboration portals that embed...
The Current vs. Emerging Trends in Enterprise    Collaboration1                         Current                           ...
The Current vs. Emerging Trends in Enterprise    Collaboration                         Current                            ...
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
Fostering enterprise collaboration, web 2.0 and good governance with share point
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Fostering enterprise collaboration, web 2.0 and good governance with share point

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The presentation talks about the current state & trends in enterprise collaboration. Also outlines various factors affecting collaboration drivers, structure, approach, role, culture and system.
Gain insights on how SharePoint platform can be used to foster collaboration along with well laid out strategies on governance of the system.

from Optimus BT Insights | Collaboration, Governance with SharePoint

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Fostering enterprise collaboration, web 2.0 and good governance with share point

  1. 1. Fostering EnterpriseCollaboration,Web 2.0 and Good Governancewith SharePoint
  2. 2. We think the Internet and the adoption FEATURED CUSTOMERSOUR PASSION of trends on the Internet are a leading Indicator for the upcoming innovations in the Enterprise. We are passionate about Our Service Offerings helping our customers Interpret, leverage and maximize the business benefits of • End to End SharePoint Deployment these incremental or disruptive trends Services and making it a reality in their operating • SharePoint Application Development environment. • Social Platforms & Social Media • Intranets 2.0 • Project Management & Collaboration • Business Intelligence ApplicationsOUR VISION Be a leader in the adoption of new and significant trends in the technology marketplace that influence our customer’s business. Pace ourselves to Our Product Areas the Urgent needs of our customers. Be a Trusted Advisor. Add Value to every • Commerce Applications for relationship. SharePoint • SharePoint Add-Ons and Widgets PARTNERSHIPS Uncompromising focus on the success of TechnologiesOUR VALUE every relationship, project and solution. • Microsoft SharePoint We go the extra mile, stay the extra night in our quest to help our customers • Microsoft SQL Server achieve the 110% results from the • Microsoft Project Server investments they are making with us and • Microsoft .NET the solutions we build. • Open source Platforms – Drupal, Joomla • SilverLight , Flash & Adobe AIR platform
  3. 3. Optimus BT Advantage Enterprise 2.0 Technology Solutions & Support We have built Enterprise 2.0 solutions like Enterprise Portals, Web Platforms, Knowledge Management Systems, Enterprise 2.0 Collaboration Solutions, Content Technology Solutions & Management Solutions, E-Commerce and Support Procurement Solutions, Vendor and Supply Chain Collaboration Solutions, among others Optimus BT Advantage Recent Customers The Smithsonian Institution, International Speedway Corporation, Boeing, and Build-A- Bear.
  4. 4. Optimus BT Advantage Enterprise 2.0 Technology User Experience & Rich Original Research & SolutionsAnalysis Industry & Support Applications Design We complement our foundationengage in Our have built Enterprise 2.0 solutions like analysts and research team of research Enterpriseandathorough Platforms, to complete Portals, Web research & industry services with balanced approach Knowledgevalidate the overall approach of analysis OurManagement Systems, design. to talented and experienced Enterprise 2.0 CollaborationBased on this, we will generate the solution. Solutions, Content consultants leverage research-driven User Experience & Technology Rich Applications Management Solutions, features and and ideas that will drive best E-Commerce principles, business the practices and Solutions & Design Support Procurement Solutions, Vendor and Supply creativity to provide immersive, detailed design of the solution. powerful Chain Collaboration Solutions, among others intuitive user experiences that will delight Optimus BT your users. Advantage Recent Customers Recent Customers Boeing, The Smithsonian Institution, Recent Customers The Smithsonian Institution, Safety Cadreas, Build-A-Bear, Fleet International Speedway Corporation, Boeing, (CVC), EEI Cadreas, Capitol Visitors Center and Build-A- International Bear.
  5. 5. Optimus BT Advantage Enterprise 2.0 Technology User Experience & Rich Original Research & Social Marketing SolutionsAnalysis Industry & Support Applications Design Infrastructure We complement our foundationengage in Our have built Enterprise 2.0 solutions like analysts and research team Enterprise approach for implementing of research Enterpriseandathorough Platforms, to complete Portals, Web research & industry services with balanced approach 2.0 applications and internet websites Knowledgevalidate and overall approach of design. OurManagement Systems, analysisintegration the adoption of social include to talented and experienced Enterprise 2.0 CollaborationBased on this, we will generate the solution. Solutions,best practice Technology User Experience & marketing and industry Content consultants leverage research-driven Rich Applications Management Solutions,design andandand principles, business best E-Commerce ideas that will drive the features and Solutions & Design considerations into the practices technical Support Procurement Solutions, Vendor and Supply creativity to provide immersive, detailed design of the solution. powerful infrastructure of the solutions. Chain Collaboration Solutions, among others intuitive user experiences that will delight Optimus BT your users. Advantage Recent Customers Recent Customers Recent Customers Boeing, The Smithsonian Institution, Boyden, Smithsonian Institution, Cadreas, Recent Customers International The Smithsonian Institution, Safety Cadreas, Build-A-Bear, Hospitals Build A Bear, Emerson Fleet Social Marketing Speedway Corporation, Boeing, (CVC), EEI Cadreas, Capitol Visitors Center and Build-A- International Infrastructure Bear.
  6. 6. Optimus BT Advantage Enterprise 2.0 Technology Original Research & SolutionsAnalysis Industry & Support We have built Enterprise 2.0 solutions like Our analysts and research team engage in Enterpriseand thorough Platforms, industry complete Portals, Web research & Knowledgevalidate the overall approach of analysis to Management Systems, Enterprise 2.0 CollaborationBased on this, we will generate the solution. Solutions, Content User Experience & Technology Rich Applications Management Solutions, features and and ideas that will drive the E-Commerce Solutions & Design Support Procurement Solutions, Vendor and Supply detailed design of the solution. Chain Collaboration Solutions, among others Optimus BT Advantage Recent Customers Recent Customers Boeing, The Smithsonian Institution, The Smithsonian Institution, Safety Cadreas, Build-A-Bear, Fleet InternationalOriginal Research Social Marketing Speedway Corporation, Boeing, and Build-A- International& Industry Analysis Infrastructure Bear.
  7. 7. Informal Collaboration Formal / Informal Collaboration Formal Collaboration Collaboration Portals Completely formal approach for collaboration and includes Collaboration portals that embed tools and higher complexities and governance models to be in place Guided by clearly defined processes for communication and collaboration and larger groups of people spread across applications allowing specific set of people to collaborate, share and contribute. These portals in turn are integrated as part of the Departments SharePoint Governance Considerations overall collaboration scheme of the various locations are involved organization Departmental Collaboration This type also takes into account the cultural aspects and Portals Contextual issues that need to be accounted in order for the Extensible Collaboration Information collaboration to be seamless Extranets Delivery Search Operational IT Services Information Help Desk Administrative Group Collaboration Community Sites Architecture Features & Workspaces Blogs Teams Business Groups Discussions Wikis Customer/partner/vendor The “Round Table” Task Intelligence Business Critical Management Systems Folksonomies Collaboration Network Quota Templates Site Templates Content Types Ticketing Backup & Recovery Comments Social Networks A Network of collaboratively The Enterprise connected individuals, Microsoft Self Service Provisioning Locks Content Approval Issue Management Disaster Management Peer to Peer Collaboration teams and groups that Microsoft Office SharePoint Web 2.0 Tools Collaboration continuously contribute to SharePoint Server Departmental Collaboration Enterprise Wide Collaboration Global Collaboration Platform Communities Global Collaboration the overall organizational Customization Policies Workflows Site Content & Structure Escalation Paths Data Integrity Portals goals, objectives, strategies Key Calendaring 2007 Workflows Application Collaboration Team Sites and process improvement Stakeholders Databases Information Mgmt Intranets Asset Classification Features Routing Workflows Email Settings Implementation of Centralized Reporting andAd-Hoc collaboration, usually done Document Policiesbased on the interests and task in hand Team Sites & Collaboration Collaboration Lifecycle Management Records Management Information Rights Mgmt Measurement & control Anti Virus / Spam Business Intelligence Functionalities andof the individuals Workspaces ExtranetsCollaboration is done as “Water Cooler” Dashboards Content and Businessconversations with on demand Global Presence Metadata Mgmt Solutions Branding & Templates Blocked File Types Standards & Procedures Recycle Binexchange of information Team Collaboration Teams Clients Internet Implementation of Business WorkflowsHighly informal making it difficult to The Centralized Collaboration Data Protection Compliance Adherence Site Usage Mgmtaccount for, monitor and track A combination of formal and informal collaboration, partly guided My Sites & Social Enterprise Environment Setup of Enterprise CollaborationMost of the cases, this type of Collaboration Tools & and partly at random Networks My Sites and Intranet A Centralized location within the Enterprise Document Applications Training Password Mgmt Components and Sites and Taxonomycollaboration occurs between people Social Networks Managment Formal collaboration occurs when the whole team / department or Sites for Individuals within infrastructure that is used to store the endwho know each other personally, or the group is working towards achieving focused goals Customer/partner/vendor organization to allow social product of individual collaboration efforts. Knowledge Structuresthrough their work relationship Collaboration connections and ad-hoc Sharing Informal collaboration occurs when the need arises to satisfy the Provides tools and utilities that will promoteThis is the very basic type of collaboration at an individual corporate and enterprise wide collaboration Phase 1 Phase 2 Phase 3 individual work or delivery related goalscollaboration within organizations level The collaboration is of medium complexity, confined within the Individuals boundaries of individual departments, teams and groups Enterprise
  8. 8. The Overall Spectrum of Collaboration withinan Enterprise Informal Collaboration Formal / Informal Collaboration Formal Collaboration Completely formal approach for collaboration and includes higher complexities and governance models to be in place Guided by clearly defined processes for communication and collaboration and larger groups of people spread across various locations are involved This type also takes into account the cultural aspects and issues that need to be accounted in order for the collaboration to be seamless Group Collaboration Peer to Peer Collaboration Departmental Collaboration Enterprise Wide Collaboration Global Collaboration Ad-Hoc collaboration, usually done based on the interests and task in hand of the individuals Collaboration is done as “Water Cooler” conversations with on demand exchange of information Highly informal making it difficult to Team Collaboration account for, monitor and track A combination of formal and informal collaboration, partly guided Most of the cases, this type of and partly at random collaboration occurs between people Formal collaboration occurs when the whole team / department or who know each other personally, or Customer/partner/vendor the group is working towards achieving focused goals through their work relationship Collaboration Informal collaboration occurs when the need arises to satisfy the This is the very basic type of individual work or delivery related goals collaboration within organizations The collaboration is of medium complexity, confined within the boundaries of individual departments, teams and groups
  9. 9. The Current State of Enterprise Collaboration – Most of the collaboration within enterprises are done through emails, boardroom meetings and other disparate mechanisms The Marketing Department – Users don’t have access to a centralized collaboration environment where they easily collaborate on various artifacts like documents and issues File Folders through active commenting, discussions, rating etc. – There is no concept of a Collaboration workspaces using which users can easily create ad-hoc and focused collaboration workspaces, upload andCollaboration Tools Common Internal Emails The Finance & Operations author information and make decisions that are towards achieving focused goals Department Excel There is no mechanisms within the organization where a group of Sheets – External Users individuals can form collaboration communities to share and manage Calendars ideas and knowledge and contribute value added information to the entire organization The IT Department – Collaboration is not integrated as a part of the various activities involved in setting up and executing the strategic directions, goals and objectives of the organization through efficient trickle down and roll up mechanisms – Due to the inherent and random nature of collaboration, it is difficult to monitor, track and govern the collaboration environment – which if The HR Department implemented would have led to a empowered workforce capable of making informed decisions within their work related areas
  10. 10. Informal Collaboration Formal / Informal Collaboration Formal Collaboration Collaboration Portals Completely formal approach for collaboration and includes Collaboration portals that embed tools and higher complexities and governance models to be in place Guided by clearly defined processes for communication and collaboration and larger groups of people spread across applications allowing specific set of people to collaborate, share and contribute. These portals in turn are integrated as part of the Departments SharePoint Governance Considerations overall collaboration scheme of the various locations are involved organization Departmental Collaboration This type also takes into account the cultural aspects and Portals Contextual issues that need to be accounted in order for the Extensible Collaboration Information collaboration to be seamless Extranets Delivery Search Operational IT Services Information Help Desk Administrative Group Collaboration Community Sites Architecture Features & Workspaces Blogs Teams Business Groups Discussions Wikis Customer/partner/vendor The “Round Table” Task Intelligence Business Critical Management Systems Folksonomies Collaboration Network Quota Templates Site Templates Content Types Ticketing Backup & Recovery Comments Social Networks A Network of collaboratively The Enterprise connected individuals, Microsoft Self Service Provisioning Locks Content Approval Issue Management Disaster Management Peer to Peer Collaboration teams and groups that Microsoft Office SharePoint Web 2.0 Tools Collaboration continuously contribute to SharePoint Server Departmental Collaboration Enterprise Wide Collaboration Global Collaboration Platform Communities Global Collaboration the overall organizational Customization Policies Workflows Site Content & Structure Escalation Paths Data Integrity Portals goals, objectives, strategies Key Calendaring 2007 Workflows Application Collaboration Team Sites and process improvement Stakeholders Databases Information Mgmt Intranets Asset Classification Features Routing Workflows Email Settings Implementation of Centralized Reporting andAd-Hoc collaboration, usually done Document Policiesbased on the interests and task in hand Collaboration Business Intelligence Functionalities and Team Sites & Collaborationof the individuals Workspaces Extranets Lifecycle Management Records Management Information Rights Mgmt Measurement & control Anti Virus / SpamCollaboration is done as “Water Cooler” Dashboards Content and Businessconversations with on demand Global Presence Metadata Mgmt Solutions Branding & Templates Blocked File Types Standards & Procedures Recycle Binexchange of information Team Collaboration Teams Clients Internet Implementation of Business WorkflowsHighly informal making it difficult to The Centralized Collaboration Data Protection Compliance Adherence Site Usage Mgmtaccount for, monitor and track A combination of formal and informal collaboration, partly guided My Sites & Social Enterprise Environment Setup of Enterprise CollaborationMost of the cases, this type of Collaboration Tools & and partly at random Networks My Sites and Intranet A Centralized location within the Enterprise Document Applications Training Password Mgmt Components and Sites and Taxonomycollaboration occurs between people Social Networks Managment Formal collaboration occurs when the whole team / department or Sites for Individuals within infrastructure that is used to store the endwho know each other personally, or the group is working towards achieving focused goals Customer/partner/vendor organization to allow social product of individual collaboration efforts. Knowledge Structuresthrough their work relationship Collaboration connections and ad-hoc Sharing Informal collaboration occurs when the need arises to satisfy the Provides tools and utilities that will promoteThis is the very basic type of collaboration at an individual corporate and enterprise wide collaboration Phase 1 Phase 2 Phase 3 individual work or delivery related goalscollaboration within organizations level The collaboration is of medium complexity, confined within the Individuals boundaries of individual departments, teams and groups Enterprise
  11. 11. The Ideal Implementation of Enterprise Collaboration Collaboration Portals Collaboration portals that embed tools and applications allowing specific set of people to collaborate, share and contribute. These portals in turn are integrated as part of the Departments overall collaboration scheme of the organization Departmental Portals Collaboration Extranets Community Sites & Workspaces Blogs Groups Discussions Wikis Customer/partner/vendor The “Round Table” Folksonomies Collaboration Network Comments Social Networks A Network of collaboratively connected individuals, The Enterprise teams and groups that Web 2.0 Tools Collaboration continuously contribute to Platform Communities Global Collaboration the overall organizational goals, objectives, strategies Portals Collaboration Team Sites and process improvement Intranets Document Collaboration Team Sites & Collaboration Workspaces Extranets Global Presence Teams The Centralized Collaboration My Sites & Social Enterprise Environment Collaboration Networks My Sites and Social Networks Intranet A Centralized location within the Enterprise Sites for Individuals within infrastructure that is used to store the end organization to allow social product of individual collaboration efforts. connections and ad-hoc Provides tools and utilities that will promote collaboration at an individual corporate and enterprise wide collaboration level Individuals Enterprise
  12. 12. The Current vs. Emerging Trends in Enterprise Collaboration1 Current Emerging Needs & TrendsObjectives  Instill formal processes for collaboration with a focus to  Integrate collaboration across the organization in a streamline communication at the levels of projects, centralized, consistent and open manner teams, groups and business units  Promote skilled resource identification and retention,  Benefit projects and processes through collaboration knowledge betterment and reduced learning curves  Scale of collaboration limited to specific groups within  Instill proactive and participative collaboration culture the enterprise across the enterprise  Make collaboration a part of the user’s everyday work and not a separate activity  Scale collaboration to a global level, within and outside the enterpriseCollaboration Drivers  Streamline collaboration and communication at project,  Break the barriers of collaboration in terms of cultural team and group levels and geographic aspects of the users due to  Have a clear record of communication that occurred globalization and outsourcing to offshore locations between the collaborating parties  Create a flatter structure of information and knowledge sharing within and outside the enterpriseCollaboration Structure  Hierarchical Structure  Flat Structure  Top Down approach  Free form but properly governedCollaboration Scale  Project, Team, Group and Business Unit specific  Enterprise and Global Scale
  13. 13. The Current vs. Emerging Trends in Enterprise Collaboration Current Emerging Needs & TrendsCollaboration Approach  Highly Formal and in silos with focus on  Integrated, Informal and Participative with a focus on immediate objectives the complete picture  “Round table” based  Improvement of the formal collaboration process due to informal collaborationCollaboration Culture  Command and Control  Social and community based  Need to know basis and only work related  Open and learning and knowledge relatedCollaboration Roles  Director, Manager, Coordinator, participant  Peer, Expert, Moderator, ColleagueUser Enablement  Formal meetings, on boarding sessions  Open brainstorming, blogging, discussions, comments and social CollaborationCollaboration Tools  Primarily Emails and Meeting notes  Web 2.0 tools, Blogs, Wikis, Social Tools, Discussion Boards, Tweets, knowledge Networks among othersCollaboration Systems  Multiple disjoint systems that enable  Centralized, single interface systems for collaboration collaboration on specific types of artifacts on all types of artifacts with consistent tools and user  Implemented based on ad-hoc experiences capable of integrating collaboration collaboration needs of departments / artifacts from backend sources specific groups of people without a big picture collaboration strategy in mind
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