Fostering enterprise collaboration, web 2.0 and good governance with share point
 

Fostering enterprise collaboration, web 2.0 and good governance with share point

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The presentation talks about the current state & trends in enterprise collaboration. Also outlines various factors affecting collaboration drivers, structure, approach, role, culture and system.

The presentation talks about the current state & trends in enterprise collaboration. Also outlines various factors affecting collaboration drivers, structure, approach, role, culture and system.
Gain insights on how SharePoint platform can be used to foster collaboration along with well laid out strategies on governance of the system.

from Optimus BT Insights | Collaboration, Governance with SharePoint

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Fostering enterprise collaboration, web 2.0 and good governance with share point Fostering enterprise collaboration, web 2.0 and good governance with share point Presentation Transcript

  • Fostering EnterpriseCollaboration,Web 2.0 and Good Governancewith SharePoint
  • We think the Internet and the adoption FEATURED CUSTOMERSOUR PASSION of trends on the Internet are a leading Indicator for the upcoming innovations in the Enterprise. We are passionate about Our Service Offerings helping our customers Interpret, leverage and maximize the business benefits of • End to End SharePoint Deployment these incremental or disruptive trends Services and making it a reality in their operating • SharePoint Application Development environment. • Social Platforms & Social Media • Intranets 2.0 • Project Management & Collaboration • Business Intelligence ApplicationsOUR VISION Be a leader in the adoption of new and significant trends in the technology marketplace that influence our customer’s business. Pace ourselves to Our Product Areas the Urgent needs of our customers. Be a Trusted Advisor. Add Value to every • Commerce Applications for relationship. SharePoint • SharePoint Add-Ons and Widgets PARTNERSHIPS Uncompromising focus on the success of TechnologiesOUR VALUE every relationship, project and solution. • Microsoft SharePoint We go the extra mile, stay the extra night in our quest to help our customers • Microsoft SQL Server achieve the 110% results from the • Microsoft Project Server investments they are making with us and • Microsoft .NET the solutions we build. • Open source Platforms – Drupal, Joomla • SilverLight , Flash & Adobe AIR platform
  • Optimus BT Advantage Enterprise 2.0 Technology Solutions & Support We have built Enterprise 2.0 solutions like Enterprise Portals, Web Platforms, Knowledge Management Systems, Enterprise 2.0 Collaboration Solutions, Content Technology Solutions & Management Solutions, E-Commerce and Support Procurement Solutions, Vendor and Supply Chain Collaboration Solutions, among others Optimus BT Advantage Recent Customers The Smithsonian Institution, International Speedway Corporation, Boeing, and Build-A- Bear.
  • Optimus BT Advantage Enterprise 2.0 Technology User Experience & Rich Original Research & SolutionsAnalysis Industry & Support Applications Design We complement our foundationengage in Our have built Enterprise 2.0 solutions like analysts and research team of research Enterpriseandathorough Platforms, to complete Portals, Web research & industry services with balanced approach Knowledgevalidate the overall approach of analysis OurManagement Systems, design. to talented and experienced Enterprise 2.0 CollaborationBased on this, we will generate the solution. Solutions, Content consultants leverage research-driven User Experience & Technology Rich Applications Management Solutions, features and and ideas that will drive best E-Commerce principles, business the practices and Solutions & Design Support Procurement Solutions, Vendor and Supply creativity to provide immersive, detailed design of the solution. powerful Chain Collaboration Solutions, among others intuitive user experiences that will delight Optimus BT your users. Advantage Recent Customers Recent Customers Boeing, The Smithsonian Institution, Recent Customers The Smithsonian Institution, Safety Cadreas, Build-A-Bear, Fleet International Speedway Corporation, Boeing, (CVC), EEI Cadreas, Capitol Visitors Center and Build-A- International Bear.
  • Optimus BT Advantage Enterprise 2.0 Technology User Experience & Rich Original Research & Social Marketing SolutionsAnalysis Industry & Support Applications Design Infrastructure We complement our foundationengage in Our have built Enterprise 2.0 solutions like analysts and research team Enterprise approach for implementing of research Enterpriseandathorough Platforms, to complete Portals, Web research & industry services with balanced approach 2.0 applications and internet websites Knowledgevalidate and overall approach of design. OurManagement Systems, analysisintegration the adoption of social include to talented and experienced Enterprise 2.0 CollaborationBased on this, we will generate the solution. Solutions,best practice Technology User Experience & marketing and industry Content consultants leverage research-driven Rich Applications Management Solutions,design andandand principles, business best E-Commerce ideas that will drive the features and Solutions & Design considerations into the practices technical Support Procurement Solutions, Vendor and Supply creativity to provide immersive, detailed design of the solution. powerful infrastructure of the solutions. Chain Collaboration Solutions, among others intuitive user experiences that will delight Optimus BT your users. Advantage Recent Customers Recent Customers Recent Customers Boeing, The Smithsonian Institution, Boyden, Smithsonian Institution, Cadreas, Recent Customers International The Smithsonian Institution, Safety Cadreas, Build-A-Bear, Hospitals Build A Bear, Emerson Fleet Social Marketing Speedway Corporation, Boeing, (CVC), EEI Cadreas, Capitol Visitors Center and Build-A- International Infrastructure Bear.
  • Optimus BT Advantage Enterprise 2.0 Technology Original Research & SolutionsAnalysis Industry & Support We have built Enterprise 2.0 solutions like Our analysts and research team engage in Enterpriseand thorough Platforms, industry complete Portals, Web research & Knowledgevalidate the overall approach of analysis to Management Systems, Enterprise 2.0 CollaborationBased on this, we will generate the solution. Solutions, Content User Experience & Technology Rich Applications Management Solutions, features and and ideas that will drive the E-Commerce Solutions & Design Support Procurement Solutions, Vendor and Supply detailed design of the solution. Chain Collaboration Solutions, among others Optimus BT Advantage Recent Customers Recent Customers Boeing, The Smithsonian Institution, The Smithsonian Institution, Safety Cadreas, Build-A-Bear, Fleet InternationalOriginal Research Social Marketing Speedway Corporation, Boeing, and Build-A- International& Industry Analysis Infrastructure Bear.
  • Informal Collaboration Formal / Informal Collaboration Formal Collaboration Collaboration Portals Completely formal approach for collaboration and includes Collaboration portals that embed tools and higher complexities and governance models to be in place Guided by clearly defined processes for communication and collaboration and larger groups of people spread across applications allowing specific set of people to collaborate, share and contribute. These portals in turn are integrated as part of the Departments SharePoint Governance Considerations overall collaboration scheme of the various locations are involved organization Departmental Collaboration This type also takes into account the cultural aspects and Portals Contextual issues that need to be accounted in order for the Extensible Collaboration Information collaboration to be seamless Extranets Delivery Search Operational IT Services Information Help Desk Administrative Group Collaboration Community Sites Architecture Features & Workspaces Blogs Teams Business Groups Discussions Wikis Customer/partner/vendor The “Round Table” Task Intelligence Business Critical Management Systems Folksonomies Collaboration Network Quota Templates Site Templates Content Types Ticketing Backup & Recovery Comments Social Networks A Network of collaboratively The Enterprise connected individuals, Microsoft Self Service Provisioning Locks Content Approval Issue Management Disaster Management Peer to Peer Collaboration teams and groups that Microsoft Office SharePoint Web 2.0 Tools Collaboration continuously contribute to SharePoint Server Departmental Collaboration Enterprise Wide Collaboration Global Collaboration Platform Communities Global Collaboration the overall organizational Customization Policies Workflows Site Content & Structure Escalation Paths Data Integrity Portals goals, objectives, strategies Key Calendaring 2007 Workflows Application Collaboration Team Sites and process improvement Stakeholders Databases Information Mgmt Intranets Asset Classification Features Routing Workflows Email Settings Implementation of Centralized Reporting andAd-Hoc collaboration, usually done Document Policiesbased on the interests and task in hand Team Sites & Collaboration Collaboration Lifecycle Management Records Management Information Rights Mgmt Measurement & control Anti Virus / Spam Business Intelligence Functionalities andof the individuals Workspaces ExtranetsCollaboration is done as “Water Cooler” Dashboards Content and Businessconversations with on demand Global Presence Metadata Mgmt Solutions Branding & Templates Blocked File Types Standards & Procedures Recycle Binexchange of information Team Collaboration Teams Clients Internet Implementation of Business WorkflowsHighly informal making it difficult to The Centralized Collaboration Data Protection Compliance Adherence Site Usage Mgmtaccount for, monitor and track A combination of formal and informal collaboration, partly guided My Sites & Social Enterprise Environment Setup of Enterprise CollaborationMost of the cases, this type of Collaboration Tools & and partly at random Networks My Sites and Intranet A Centralized location within the Enterprise Document Applications Training Password Mgmt Components and Sites and Taxonomycollaboration occurs between people Social Networks Managment Formal collaboration occurs when the whole team / department or Sites for Individuals within infrastructure that is used to store the endwho know each other personally, or the group is working towards achieving focused goals Customer/partner/vendor organization to allow social product of individual collaboration efforts. Knowledge Structuresthrough their work relationship Collaboration connections and ad-hoc Sharing Informal collaboration occurs when the need arises to satisfy the Provides tools and utilities that will promoteThis is the very basic type of collaboration at an individual corporate and enterprise wide collaboration Phase 1 Phase 2 Phase 3 individual work or delivery related goalscollaboration within organizations level The collaboration is of medium complexity, confined within the Individuals boundaries of individual departments, teams and groups Enterprise
  • The Overall Spectrum of Collaboration withinan Enterprise Informal Collaboration Formal / Informal Collaboration Formal Collaboration Completely formal approach for collaboration and includes higher complexities and governance models to be in place Guided by clearly defined processes for communication and collaboration and larger groups of people spread across various locations are involved This type also takes into account the cultural aspects and issues that need to be accounted in order for the collaboration to be seamless Group Collaboration Peer to Peer Collaboration Departmental Collaboration Enterprise Wide Collaboration Global Collaboration Ad-Hoc collaboration, usually done based on the interests and task in hand of the individuals Collaboration is done as “Water Cooler” conversations with on demand exchange of information Highly informal making it difficult to Team Collaboration account for, monitor and track A combination of formal and informal collaboration, partly guided Most of the cases, this type of and partly at random collaboration occurs between people Formal collaboration occurs when the whole team / department or who know each other personally, or Customer/partner/vendor the group is working towards achieving focused goals through their work relationship Collaboration Informal collaboration occurs when the need arises to satisfy the This is the very basic type of individual work or delivery related goals collaboration within organizations The collaboration is of medium complexity, confined within the boundaries of individual departments, teams and groups
  • The Current State of Enterprise Collaboration – Most of the collaboration within enterprises are done through emails, boardroom meetings and other disparate mechanisms The Marketing Department – Users don’t have access to a centralized collaboration environment where they easily collaborate on various artifacts like documents and issues File Folders through active commenting, discussions, rating etc. – There is no concept of a Collaboration workspaces using which users can easily create ad-hoc and focused collaboration workspaces, upload andCollaboration Tools Common Internal Emails The Finance & Operations author information and make decisions that are towards achieving focused goals Department Excel There is no mechanisms within the organization where a group of Sheets – External Users individuals can form collaboration communities to share and manage Calendars ideas and knowledge and contribute value added information to the entire organization The IT Department – Collaboration is not integrated as a part of the various activities involved in setting up and executing the strategic directions, goals and objectives of the organization through efficient trickle down and roll up mechanisms – Due to the inherent and random nature of collaboration, it is difficult to monitor, track and govern the collaboration environment – which if The HR Department implemented would have led to a empowered workforce capable of making informed decisions within their work related areas
  • Informal Collaboration Formal / Informal Collaboration Formal Collaboration Collaboration Portals Completely formal approach for collaboration and includes Collaboration portals that embed tools and higher complexities and governance models to be in place Guided by clearly defined processes for communication and collaboration and larger groups of people spread across applications allowing specific set of people to collaborate, share and contribute. These portals in turn are integrated as part of the Departments SharePoint Governance Considerations overall collaboration scheme of the various locations are involved organization Departmental Collaboration This type also takes into account the cultural aspects and Portals Contextual issues that need to be accounted in order for the Extensible Collaboration Information collaboration to be seamless Extranets Delivery Search Operational IT Services Information Help Desk Administrative Group Collaboration Community Sites Architecture Features & Workspaces Blogs Teams Business Groups Discussions Wikis Customer/partner/vendor The “Round Table” Task Intelligence Business Critical Management Systems Folksonomies Collaboration Network Quota Templates Site Templates Content Types Ticketing Backup & Recovery Comments Social Networks A Network of collaboratively The Enterprise connected individuals, Microsoft Self Service Provisioning Locks Content Approval Issue Management Disaster Management Peer to Peer Collaboration teams and groups that Microsoft Office SharePoint Web 2.0 Tools Collaboration continuously contribute to SharePoint Server Departmental Collaboration Enterprise Wide Collaboration Global Collaboration Platform Communities Global Collaboration the overall organizational Customization Policies Workflows Site Content & Structure Escalation Paths Data Integrity Portals goals, objectives, strategies Key Calendaring 2007 Workflows Application Collaboration Team Sites and process improvement Stakeholders Databases Information Mgmt Intranets Asset Classification Features Routing Workflows Email Settings Implementation of Centralized Reporting andAd-Hoc collaboration, usually done Document Policiesbased on the interests and task in hand Collaboration Business Intelligence Functionalities and Team Sites & Collaborationof the individuals Workspaces Extranets Lifecycle Management Records Management Information Rights Mgmt Measurement & control Anti Virus / SpamCollaboration is done as “Water Cooler” Dashboards Content and Businessconversations with on demand Global Presence Metadata Mgmt Solutions Branding & Templates Blocked File Types Standards & Procedures Recycle Binexchange of information Team Collaboration Teams Clients Internet Implementation of Business WorkflowsHighly informal making it difficult to The Centralized Collaboration Data Protection Compliance Adherence Site Usage Mgmtaccount for, monitor and track A combination of formal and informal collaboration, partly guided My Sites & Social Enterprise Environment Setup of Enterprise CollaborationMost of the cases, this type of Collaboration Tools & and partly at random Networks My Sites and Intranet A Centralized location within the Enterprise Document Applications Training Password Mgmt Components and Sites and Taxonomycollaboration occurs between people Social Networks Managment Formal collaboration occurs when the whole team / department or Sites for Individuals within infrastructure that is used to store the endwho know each other personally, or the group is working towards achieving focused goals Customer/partner/vendor organization to allow social product of individual collaboration efforts. Knowledge Structuresthrough their work relationship Collaboration connections and ad-hoc Sharing Informal collaboration occurs when the need arises to satisfy the Provides tools and utilities that will promoteThis is the very basic type of collaboration at an individual corporate and enterprise wide collaboration Phase 1 Phase 2 Phase 3 individual work or delivery related goalscollaboration within organizations level The collaboration is of medium complexity, confined within the Individuals boundaries of individual departments, teams and groups Enterprise
  • The Ideal Implementation of Enterprise Collaboration Collaboration Portals Collaboration portals that embed tools and applications allowing specific set of people to collaborate, share and contribute. These portals in turn are integrated as part of the Departments overall collaboration scheme of the organization Departmental Portals Collaboration Extranets Community Sites & Workspaces Blogs Groups Discussions Wikis Customer/partner/vendor The “Round Table” Folksonomies Collaboration Network Comments Social Networks A Network of collaboratively connected individuals, The Enterprise teams and groups that Web 2.0 Tools Collaboration continuously contribute to Platform Communities Global Collaboration the overall organizational goals, objectives, strategies Portals Collaboration Team Sites and process improvement Intranets Document Collaboration Team Sites & Collaboration Workspaces Extranets Global Presence Teams The Centralized Collaboration My Sites & Social Enterprise Environment Collaboration Networks My Sites and Social Networks Intranet A Centralized location within the Enterprise Sites for Individuals within infrastructure that is used to store the end organization to allow social product of individual collaboration efforts. connections and ad-hoc Provides tools and utilities that will promote collaboration at an individual corporate and enterprise wide collaboration level Individuals Enterprise
  • The Current vs. Emerging Trends in Enterprise Collaboration1 Current Emerging Needs & TrendsObjectives  Instill formal processes for collaboration with a focus to  Integrate collaboration across the organization in a streamline communication at the levels of projects, centralized, consistent and open manner teams, groups and business units  Promote skilled resource identification and retention,  Benefit projects and processes through collaboration knowledge betterment and reduced learning curves  Scale of collaboration limited to specific groups within  Instill proactive and participative collaboration culture the enterprise across the enterprise  Make collaboration a part of the user’s everyday work and not a separate activity  Scale collaboration to a global level, within and outside the enterpriseCollaboration Drivers  Streamline collaboration and communication at project,  Break the barriers of collaboration in terms of cultural team and group levels and geographic aspects of the users due to  Have a clear record of communication that occurred globalization and outsourcing to offshore locations between the collaborating parties  Create a flatter structure of information and knowledge sharing within and outside the enterpriseCollaboration Structure  Hierarchical Structure  Flat Structure  Top Down approach  Free form but properly governedCollaboration Scale  Project, Team, Group and Business Unit specific  Enterprise and Global Scale
  • The Current vs. Emerging Trends in Enterprise Collaboration Current Emerging Needs & TrendsCollaboration Approach  Highly Formal and in silos with focus on  Integrated, Informal and Participative with a focus on immediate objectives the complete picture  “Round table” based  Improvement of the formal collaboration process due to informal collaborationCollaboration Culture  Command and Control  Social and community based  Need to know basis and only work related  Open and learning and knowledge relatedCollaboration Roles  Director, Manager, Coordinator, participant  Peer, Expert, Moderator, ColleagueUser Enablement  Formal meetings, on boarding sessions  Open brainstorming, blogging, discussions, comments and social CollaborationCollaboration Tools  Primarily Emails and Meeting notes  Web 2.0 tools, Blogs, Wikis, Social Tools, Discussion Boards, Tweets, knowledge Networks among othersCollaboration Systems  Multiple disjoint systems that enable  Centralized, single interface systems for collaboration collaboration on specific types of artifacts on all types of artifacts with consistent tools and user  Implemented based on ad-hoc experiences capable of integrating collaboration collaboration needs of departments / artifacts from backend sources specific groups of people without a big picture collaboration strategy in mind
  • Informal Collaboration Formal / Informal Collaboration Formal Collaboration Collaboration Portals Completely formal approach for collaboration and includes Collaboration portals that embed tools and higher complexities and governance models to be in place Guided by clearly defined processes for communication and collaboration and larger groups of people spread across applications allowing specific set of people to collaborate, share and contribute. These portals in turn are integrated as part of the Departments SharePoint Governance Considerations overall collaboration scheme of the various locations are involved organization Departmental Collaboration This type also takes into account the cultural aspects and Portals Contextual issues that need to be accounted in order for the Extensible Collaboration Information collaboration to be seamless Extranets Delivery Search Operational IT Services Information Help Desk Administrative Group Collaboration Community Sites Architecture Features & Workspaces Blogs Teams Business Groups Discussions Wikis Customer/partner/vendor The “Round Table” Task Intelligence Business Critical Management Systems Folksonomies Collaboration Network Quota Templates Site Templates Content Types Ticketing Backup & Recovery Comments Social Networks A Network of collaboratively The Enterprise connected individuals, Microsoft Self Service Provisioning Locks Content Approval Issue Management Disaster Management Peer to Peer Collaboration teams and groups that Microsoft Office SharePoint Web 2.0 Tools Collaboration continuously contribute to SharePoint Server Departmental Collaboration Enterprise Wide Collaboration Global Collaboration Platform Communities Global Collaboration the overall organizational Customization Policies Workflows Site Content & Structure Escalation Paths Data Integrity Portals goals, objectives, strategies Key Calendaring 2007 Workflows Application Collaboration Team Sites and process improvement Stakeholders Databases Information Mgmt Intranets Asset Classification Features Routing Workflows Email Settings Implementation of Centralized Reporting andAd-Hoc collaboration, usually done Document Policiesbased on the interests and task in hand Collaboration Business Intelligence Functionalities and Team Sites & Collaborationof the individuals Workspaces Extranets Lifecycle Management Records Management Information Rights Mgmt Measurement & control Anti Virus / SpamCollaboration is done as “Water Cooler” Dashboards Content and Businessconversations with on demand Global Presence Metadata Mgmt Solutions Branding & Templates Blocked File Types Standards & Procedures Recycle Binexchange of information Team Collaboration Teams Clients Internet Implementation of Business WorkflowsHighly informal making it difficult to The Centralized Collaboration Data Protection Compliance Adherence Site Usage Mgmtaccount for, monitor and track A combination of formal and informal collaboration, partly guided My Sites & Social Enterprise Environment Setup of Enterprise CollaborationMost of the cases, this type of Collaboration Tools & and partly at random Networks My Sites and Intranet A Centralized location within the Enterprise Document Applications Training Password Mgmt Components and Sites and Taxonomycollaboration occurs between people Social Networks Managment Formal collaboration occurs when the whole team / department or Sites for Individuals within infrastructure that is used to store the endwho know each other personally, or the group is working towards achieving focused goals Customer/partner/vendor organization to allow social product of individual collaboration efforts. Knowledge Structuresthrough their work relationship Collaboration connections and ad-hoc Sharing Informal collaboration occurs when the need arises to satisfy the Provides tools and utilities that will promoteThis is the very basic type of collaboration at an individual corporate and enterprise wide collaboration Phase 1 Phase 2 Phase 3 individual work or delivery related goalscollaboration within organizations level The collaboration is of medium complexity, confined within the Individuals boundaries of individual departments, teams and groups Enterprise
  • An Overview of Microsoft SharePoint Microsoft SharePoint helps your Collaboration Communities organization to fill in the gaps that Contextual Information Extensible Search exist in collaboration, information Delivery utilization and management, General Employees Mashup Apps Dashboards knowledge management and Business Critical and Web 2.0 and Reporting Systems process automation among others. Microsoft Microsoft Office Executive SharePoint can be the one platformBusiness Users SharePoint SharePoint Server Workflow and Profile Stores Personalization and Choice 2007 Forms Automation that can help bring togetherDepartmental content, data, processes, Application Users Databases knowledge and people in a Content and Metadata Mgmt Business Solutions centralized fashion – helping Customers, Partners. Etc. SAAS Providers improve the organizational Web Enabled productivity and efficiency Document Applications Managment Rich Media Experience
  • Stats on SharePoint Adoption within Organizations Does/Did Your Organization Deploy SharePoint in a Production Capacity? Source: AIIM State of the Market – Microsoft SharePoint• Indicate the Scope and Level of Use of the SharePoint Applications in Your Organization Source: AIIM State of the Market – Microsoft SharePoint
  • Stats on SharePoint Adoption within OrganizationsRank the Degree to Which Your Organization Uses the Following SharePoint FunctionalitySource: AIIM State of the Market – Microsoft SharePoint
  • Stats on SharePoint Adoption within OrganizationsIndicate the Level to Which SharePoint is Used in the Following Business ProcessesSource: AIIM State of the Market – Microsoft SharePoint
  • Stats on SharePoint Adoption within Organizations Which collaboration platform do you use MOST for team/project sites? Source: AIIM industry watch – Collaboration and Enterprise 2.0
  • Features of SharePoint Sites Sites and Portal infrastructure allows your organization to utilize SharePoint 2010 as a single platform for implementing enterprise collaboration intranets, customer, partner and vendor extranets and corporate Composites websites The Composites feature of SharePoint allows you to dynamically create and manage no-code collaboration applications directly using the SharePoint interface or Communities SharePoint Designer 2010 in a self service and SharePoint 2010 tightly integrates with controlled manner Communities and Social Networking Capabilities. You can now easily build Sites Enterprise communities and social networks allowing users to collaborate, share information and manage expertise in seamless manner Composites Communities Microsoft Insights SharePoint Enterprise Content Management SharePoint 2010 provides a complete set of SharePoint 2010 integrates with performance ECM features including web content point services making it possible to aggregate management, document management, records and provide intelligence through KPIs, score Insights Content management, metadata & Taxonomy cards, reporting dashboards on information management among others with compliance spread across disparate systems in a self and self service every step of the way. service and centralized fashion Search Search SharePoint 2010 provides robust search features and web parts that can be used to find information, documents, people, expertise and knowledge spread across your enterprise portals as well as backend systems and file stores
  • Collaboration Features of SharePointFeature MOSS 2007 SharePoint 2010 DescriptionTagging & Rating = < SharePoint 2010 provides inbuilt web parts and features for allowing users to tag and rate contentRSS < P Improvements include enhancements of RSS output from SharePoint – from an content, format and security standpointMobile Support < P Includes native clients for iPhone and BlackberryMicroBlogging = < Lightweight conversation with community integration, comments, liking email notifications and summariesActivity Streams = < Aggregation of events from across all the SharePoint sites including community actions, microblogging, commenting, third party status updates from facebook, twitter etc.,People, Profile & ExpertiseManagement < P Integrated tightly with Social NetworkingConnectivity < P Users will be able to connect and work with peers – online or offlineRich Media Integration = < Out of the box rich media support (beyond just having document libraries)Metadata Management < P Automatic extraction of metadata from images, configuring a folder to automatically add tag content with a specific tag, support for folksonomies, and the addition of the Enterprise Managed Metadata service < Out of the Box = Not Available P Improved Feature
  • Collaboration Features of SharePointFeature MOSS 2007 SharePoint 2010 DescriptionBlogs & Wikis < < Improved with better features for content authoring, support for images and built-in workflowsSocial Bookmarking = < Enables end users to bookmark and share favorite sites, pages, documents among othersPeople & Expertise Search < < Capture knowledge not found in documents using People & ExpertiseCommon Connector Frameworkfor indexing & Federation < < Securely connect out of the box to content from sources across the enterpriseScale & Performance viaimproved topology architecture < < Meet the scalability & performance needs of Enterprise and departmentsBuild Search PoweredApplications < < Leverage publicly available query object model & web parts for extensibilityRefinement panel & Sorting = < Narrow down the search and navigate to the right content fasterSearch in Context = < Field different results and refinement options based on the user profileSocial Behavior improvesrelevance = < Includes document ranking based on click through behavior < Out of the Box = Not Available P Improved Feature
  • Informal Collaboration Formal / Informal Collaboration Formal Collaboration Collaboration Portals Completely formal approach for collaboration and includes Collaboration portals that embed tools and higher complexities and governance models to be in place Guided by clearly defined processes for communication and collaboration and larger groups of people spread across applications allowing specific set of people to collaborate, share and contribute. These portals in turn are integrated as part of the Departments SharePoint Governance Considerations overall collaboration scheme of the various locations are involved organization Departmental Collaboration This type also takes into account the cultural aspects and Portals Contextual issues that need to be accounted in order for the Extensible Collaboration Information collaboration to be seamless Extranets Delivery Search Operational IT Services Information Help Desk Administrative Group Collaboration Community Sites Architecture Features & Workspaces Blogs Teams Business Groups Discussions Wikis Customer/partner/vendor The “Round Table” Task Intelligence Business Critical Management Systems Folksonomies Collaboration Network Quota Templates Site Templates Content Types Ticketing Backup & Recovery Comments Social Networks A Network of collaboratively The Enterprise connected individuals, Microsoft Self Service Provisioning Locks Content Approval Issue Management Disaster Management Peer to Peer Collaboration teams and groups that Microsoft Office SharePoint Web 2.0 Tools Collaboration continuously contribute to SharePoint Server Departmental Collaboration Enterprise Wide Collaboration Global Collaboration Platform Communities Global Collaboration the overall organizational Customization Policies Workflows Site Content & Structure Escalation Paths Data Integrity Portals goals, objectives, strategies Key Calendaring 2007 Workflows Application Collaboration Team Sites and process improvement Stakeholders Databases Information Mgmt Intranets Asset Classification Features Routing Workflows Email Settings Implementation of Centralized Reporting andAd-Hoc collaboration, usually done Document Policiesbased on the interests and task in hand Collaboration Business Intelligence Functionalities and Team Sites & Collaborationof the individuals Workspaces Extranets Lifecycle Management Records Management Information Rights Mgmt Measurement & control Anti Virus / SpamCollaboration is done as “Water Cooler” Dashboards Content and Businessconversations with on demand Global Presence Metadata Mgmt Solutions Branding & Templates Blocked File Types Standards & Procedures Recycle Binexchange of information Team Collaboration Teams Clients Internet Implementation of Business WorkflowsHighly informal making it difficult to The Centralized Collaboration Data Protection Compliance Adherence Site Usage Mgmtaccount for, monitor and track A combination of formal and informal collaboration, partly guided My Sites & Social Enterprise Environment Setup of Enterprise CollaborationMost of the cases, this type of Collaboration Tools & and partly at random Networks My Sites and Intranet A Centralized location within the Enterprise Document Applications Training Password Mgmt Components and Sites and Taxonomycollaboration occurs between people Social Networks Managment Formal collaboration occurs when the whole team / department or Sites for Individuals within infrastructure that is used to store the endwho know each other personally, or the group is working towards achieving focused goals Customer/partner/vendor organization to allow social product of individual collaboration efforts. Knowledge Structuresthrough their work relationship Collaboration connections and ad-hoc Sharing Informal collaboration occurs when the need arises to satisfy the Provides tools and utilities that will promoteThis is the very basic type of collaboration at an individual corporate and enterprise wide collaboration Phase 1 Phase 2 Phase 3 individual work or delivery related goalscollaboration within organizations level The collaboration is of medium complexity, confined within the Individuals boundaries of individual departments, teams and groups Enterprise
  • Implementation of a Social Knowledge Collaboration Solution with SharePoint for one of the World’s Largest Aircraft Manufacturing organizationsThe NeedIntegrate and centralize enterprise knowledge and allow for a sociallycollaborative environment for users to author, disseminate, share andcollaborate on knowledge artifacts with experts and peersThe Solution Concepting, design and planning workshops with the customers toassess the user profiles and knowledge collaboration needs Development of the user experience by utilizing the best practicesof Web 2.0 and social collaboration Implementation of the tools for easy authoring, publishing andmanagement of information. Integration of contextual actions at theknowledge artifact level
  • Case Study – Knowledge Collaboration Web 2.0 DesignNavigation Completely customizedA simplified portal design tonavigation scheme incorporate the best ofthat allows users to Web 2.0 design forfind information in a delightful userquick and easy experiencefashion I want to… Configurable action links that are delivered to the users in context of their work Activity Stream Popular Search The Activity Keywords Stream provides Another type of the logged in navigation allowing user with the users to find knowledge recent artifacts using keyword happenings on based navigation the portal Site Map Site map provides a secondary level of navigation to the users
  • Case Study – Knowledge CollaborationTopicsTopics allow for broadcategorization ofknowledge artifacts andalso aid in quicklyfinding informationthrough the portalContextual Links Find ExpertsAllows users to take Searches for experts oncontextual actions based the topic allowing userson the knowledge to collaborate with theartifact right type of people for the topic
  • Case Study – Knowledge CollaborationRich Media ShareIntegration Allows users toThe portal provides share knowledgemechanisms to store, artifacts with othersupload and stream richmedia like videos andaudio files, as well asprovides the ability forusers to providecomments, discuss andrate each individualknowledge artifact
  • Case Study – Knowledge CollaborationMetadata &TaxonomyIntegrated Taxonomyand Folksonomymechanisms to allowusers to easilycategorize andcollaborate onknowledge artifacts. Targeting Allows for targeting and collaborating with the right people within the organization
  • Case Study – Knowledge CollaborationExperts!Allows users toconnect with experts,and build their socialnetwork andcommunities withinthe organization
  • Just a Moment please!• Click this link if you like to contact us for an envisioning session• Interested in learning more about our services?Continue with the presentation
  • Implementation of a Web 2.0 based Enterprise Collaboration Intranet with SharePoint for One of the Largest Museum Institutions Based out of Washington D.C.The NeedTo centralize Collaboration functionalities across the entire organization andimplement tools for Flatter Collaboration structure including communities,Social Networking and collaborative Knowledge ManagementThe Solution Implementation of the solution with SharePoint as the platform of choice Customization and extensions to SharePoint in built features of contentmanagement, document management, blogs, wikis, my sites, workflows amongothers Implementation of re-usable self service Web 2.0 design based productivitytools for enterprise wide calendaring, staff directory management, classifieds,scrapbook, feedback, location map, dynamic global tab navigation, multi tab webpart among other components Implementation of centralized community management solution
  • Case Study – Community Collaboration Solution Customized Branding and User Experience The website user experience was customized using master Quick Links pages and page layouts. ThisProvides quick access to commonly allowed for the creation of used links within the Intranet page and site templates Portal which could be easily used to Event Calendar replicate the branding across Quick view of calendar displaying the website.the event dates, as well as provides a filter on the events due today Top Searched Keywords Easy access to the top search keywords that are being used by end users across the organization Rich media Integration Integration of upcoming videos, latest training videos, event videos among others to be delivered online to the end users
  • Case Study – Community Collaboration Solution Search The Portal featured a custom search web part that would contextually and securely pull up information stored away within the community sites. Self Service Site Creation Simple links were provided on the community portal to allow end users to request for the creation of new community sites and view the statuses of their requests Collaboration Site listing Displays all the available collaboration sites to which the user has access to and is a participant
  • Case Study – Community Collaboration Solution Site Creation Request Form The online form provided end users with a simple mechanism to request for the creation of new committee site. The form consists of the appropriate metadata and workflow configurations.
  • Case Study – Community Collaboration Solution The Community Site Template A standard site template was utilized to create any community sites within the intranet. The site template provided pre-defined, pre- configured web parts and content buckets which could be then populated by the end users based on the community needs
  • Implementation of a Vendor Collaboration Portal for Licensing Management with SharePoint for one of the World’s largest Toy Manufacturing company based out of USThe NeedTo implement a centralized vendor collaboration environment to allowvendors to easily interact with internal teams and be a integrated part of theorganizational collaboration processes.The Solution Design sessions to develop the design and user interface concept forthe licensing portal implementation Implementation of the environment to include internal and externaluser authentication and the readiness of the infrastructure from acollaboration standpoint Implementation of the features and functionalities of the portalincluding catalogs, workflows, notifications and personalization features
  • Case Study – Licensing Collaboration Portal Featured Products Displays the set of featured products based on the login of the licensee company contact News & Events Keeps the external user up to date on the various organizational news and events
  • Case Study – Licensing Collaboration Portal My Products Displays the list of products that the licensee organizatoin has signed up for Product Search Provides quick and filtered access to information across the licensing portal
  • Case Study – Licensing Collaboration Portal Collaboration Workflows Collaboration workflows allow licensees and the company to work together on approvals, reviews, changes and feedback Commenting Allows for providing comments on the workflows and synchronizes collaboration and communication in a recorded manner
  • Case Study – Licensing Collaboration Portal Workflow Statuses Provides up to date information on the various workflows and workflow statuses between the licensee and the company
  • Implementation of a Online Design Build Community Solution with SharePoint for one of the leading Construction Product Manufacturers based out of USThe NeedTo develop a community based product that can bring together designers,architects, products and end users on a single platform capable of massivecollaborationThe Solution Product design sessions with the customer to gather detailedrequirements for the implementation Creation of the backend information storage an linking databasesutilizing the SharePoint infrastructure Development of custom web parts like the inspirations gallery for aninteractive, Web 2.0 based and social networking experience Research, recommendation and implementation of best of breedcollaboration features of the internet like bookmarking, profilemanagement, commenting and discussions among others in to the product.
  • Case Study – Licensing Collaboration Portal The Design – Build Community Interface The Interactive interface provides the entry point for different types of users including architects, designers, potential buyers and product companies to log into the system to collaborate on various projects, share ideas and post their project designs Featured Projects Displays the top 3 projects that are featured by the customer, and expect larger participation by the users Ad Space A placeholder for displaying relevant ads through the website
  • Case Study – Licensing Collaboration Portal The Inspirations Gallery The inspirations gallery is a complete catalog of all the design projects. The users can  Browse through the catalog using filters  Favorite the projects to their personalized “My Inspiration” gallery  Share inspiration designs on networking sites like twitter  Purchase designs  Post comments and messages on the gallery items  Rate gallery items  Upload their designs  Interact with designers and architects
  • Informal Collaboration Formal / Informal Collaboration Formal Collaboration Collaboration Portals Completely formal approach for collaboration and includes Collaboration portals that embed tools and higher complexities and governance models to be in place Guided by clearly defined processes for communication and collaboration and larger groups of people spread across applications allowing specific set of people to collaborate, share and contribute. These portals in turn are integrated as part of the Departments SharePoint Governance Considerations overall collaboration scheme of the various locations are involved organization Departmental Collaboration This type also takes into account the cultural aspects and Portals Contextual issues that need to be accounted in order for the Extensible Collaboration Information collaboration to be seamless Extranets Delivery Search Operational IT Services Information Help Desk Administrative Group Collaboration Community Sites Architecture Features & Workspaces Blogs Teams Business Groups Discussions Wikis Customer/partner/vendor The “Round Table” Task Intelligence Business Critical Management Systems Folksonomies Collaboration Network Quota Templates Site Templates Content Types Ticketing Backup & Recovery Comments Social Networks A Network of collaboratively The Enterprise connected individuals, Microsoft Self Service Provisioning Locks Content Approval Issue Management Disaster Management Peer to Peer Collaboration teams and groups that Microsoft Office SharePoint Web 2.0 Tools Collaboration continuously contribute to SharePoint Server Departmental Collaboration Enterprise Wide Collaboration Global Collaboration Platform Communities Global Collaboration the overall organizational Customization Policies Workflows Site Content & Structure Escalation Paths Data Integrity Portals goals, objectives, strategies Key Calendaring 2007 Workflows Application Collaboration Team Sites and process improvement Stakeholders Databases Information Mgmt Intranets Asset Classification Features Routing Workflows Email Settings Implementation of Centralized Reporting andAd-Hoc collaboration, usually done Document Policiesbased on the interests and task in hand Team Sites & Collaboration Collaboration Lifecycle Management Records Management Information Rights Mgmt Measurement & control Anti Virus / Spam Business Intelligence Functionalities andof the individuals Workspaces ExtranetsCollaboration is done as “Water Cooler” Dashboards Content and Businessconversations with on demand Global Presence Metadata Mgmt Solutions Branding & Templates Blocked File Types Standards & Procedures Recycle Binexchange of information Team Collaboration Teams Clients Internet Implementation of Business WorkflowsHighly informal making it difficult to The Centralized Collaboration Data Protection Compliance Adherence Site Usage Mgmtaccount for, monitor and track A combination of formal and informal collaboration, partly guided My Sites & Social Enterprise Environment Setup of Enterprise CollaborationMost of the cases, this type of Collaboration Tools & and partly at random Networks My Sites and Intranet A Centralized location within the Enterprise Document Applications Training Password Mgmt Components and Sites and Taxonomycollaboration occurs between people Social Networks Managment Formal collaboration occurs when the whole team / department or Sites for Individuals within infrastructure that is used to store the endwho know each other personally, or the group is working towards achieving focused goals Customer/partner/vendor organization to allow social product of individual collaboration efforts. Knowledge Structuresthrough their work relationship Collaboration connections and ad-hoc Sharing Informal collaboration occurs when the need arises to satisfy the Provides tools and utilities that will promoteThis is the very basic type of collaboration at an individual corporate and enterprise wide collaboration Phase 1 Phase 2 Phase 3 individual work or delivery related goalscollaboration within organizations level The collaboration is of medium complexity, confined within the Individuals boundaries of individual departments, teams and groups Enterprise
  • Governing your SharePoint Environment - Overview SharePoint Governance Considerations Operational IT Services Information Help Desk Administrative Architecture Features Quota Templates Site Templates Content Types Ticketing Backup & RecoverySelf Service Provisioning Locks Content Approval Issue Management Disaster Management Customization Policies Workflows Site Content & Structure Escalation Paths Data Integrity Information Mgmt Asset Classification Features Routing Workflows Email Settings Policies Lifecycle Management Records Management Information Rights Mgmt Measurement & control Anti Virus / Spam Branding & Templates Blocked File Types Standards & Procedures Recycle Bin Data Protection Compliance Adherence Site Usage Mgmt Training Password Mgmt
  • Governing your SharePoint Environment - OperationalQuota templates A quota template consists of values that specify how much data can be stored in a site collection. The value also indicates the limit that triggers an e-mail alert to the site collection administrator. Quotas can be associated with sites that are offered at various service levels to govern the growth of your SharePoint environment. You can also set limits on the maximum size of uploaded files available per Sites.Self-service provisioning Users can be enabled to create their own top-level Web sites by visiting to the Site Creation page and supplying data about the site’s intended usage. The site can then be provisioned based on a custom workflow. For various levels of service, we can govern the size of such sites and control their longevity.Customization policy A primary benefit of using sites that are based on Office SharePoint Server is the ability of site owners to customize them. For example, site owners might change a sites appearance or provide new functionality, such as a custom Web part or workflow. Carefully consider the amount of customization that is allowed and supported at each level of service, because some types of customizations are global to the server farm. For example, services that allow self-service site creation may include thousands of sites that share a single Web application. In this instance, you could limit customizations to only those supported by the user interface, such as adding Web parts to pages.
  • Governing your SharePoint Environment - OperationalAsset classification A classification system can be designed and implemented for sites and content supported by your service that identifies the value of the information to our organization. For example, using metadata, we could classify content as having high, moderate, or low business value. Each classification would then cause other behaviors – for example you could require that high value content be transferred only in encrypted form, or you could require that an approval process be run on medium impact content before it can be published on a public-facing Web site.Lifecycle management Lifecycle guidelines should be defined for tools, active and unused sites. For lower service levels, you could, for example, implement a mechanism that lets only site owners create sites that last six months before the user would have to extend the request for the site. Also, you can implement a tool that looks for sites that have not been used for a specified period of time and deletes them. Lifecycle management also means integrating your service with the records management tools and processes in place in the organization.Branding and templates A site template is a set of saved customizations on a site definition. We can choose which site templates to make available, especially for lower levels of your service, in which the owner cannot substantially customize the site. Use site templates to provide branding and other elements that identify the purpose of the site and associate it with the portals.
  • Governing your SharePoint Environment - OperationalData protection Features that provide data protection include backup and recovery. We can vary the level of data protection you offer based on the service levels we provide (where higher levels may require charges to the site owner). For each level of service, plan the frequency at which you will back up sites and the response time you will guarantee for restoring sites.Training A well-trained user community provides benefits to IT. It reduces support calls, encourages adoption, helps ensure proper use of Prism 2.0 Intranet, and helps users understand their responsibilities in using the Office SharePoint Server service. For each level of service, consider requiring the appropriate level of training. Even for a basic service, users with site administration privileges will have access to many features that affect the functionality of the site.
  • Governing your SharePoint Environment – IT ServicesSite templates Site templates are a set of customizations applied to a site definition. By using a site template, an Office SharePoint Server service can promote consistent branding, site structure, and layout in the sites that users create. You can create customized site templates for provisioning sites and use them instead of the templates that are included in Office SharePoint Server as part of your Office SharePoint Server service.Locks Locks prevent users from either adding content to a site collection or using the site collection at all. For example, you may lock a site that violates of a usage policy.Workflows Workflows are programs that implement business processes for users of a Office SharePoint Server site. They are associated with items in the site, such as documents, forms, or list items. Workflows have many applications as part of an IT service. For example, you can use a workflow to provision a new site, track a support issue, or take action when a sites quota is exceeded.
  • Governing your SharePoint Environment – IT ServicesFeatures A feature is a container for various defined extensions for Office SharePoint Server 2007 and Windows SharePoint Services 3.0, and is composed of a set of XML files that are deployed to Web servers. You can deploy a feature as a part of a site definition or a solution package, and you can individually activate a feature in Office SharePoint Server sites.Records management Records management is the process by which an organization determines what types of information should be considered records, how records should be managed while they are active, and for how long each type of record should be retained. Records management includes the performance of records-related tasks such as disposing of expired records, or locating and protecting records related to external events such as lawsuits.
  • Governing your SharePoint Environment – IAContent types Content types enable enterprises to organize, manage, and handle content in a consistent way. They define the attributes of a type of list item, document, or folder. Each content type can specify metadata properties to associate with items of its type, available workflows, templates, and information management policies. Use content types to encourage consistent information management policies, metadata requirements, and other policies. To govern content types, consider associating event receivers and workflows with the forms that are used to modify the content types. As a result, changes to a content type are validated and approved.Content approval Content approval is the method by which site members with approver permissions control the publication of content. A document draft awaiting content approval is in a pending state. When an approver reviews the document and approves the content, it becomes available for viewing by site users with read permissions. A document library owner can enable content approval for a document library or Web pages library and can optionally associate a workflow with the library to run the approval process.
  • Governing your SharePoint Environment – IAVersioning Versioning is the method by which successive iterations of a document are numbered and saved in Office SharePoint Server. As a governance tool, versioning prevents users with read permissions from viewing drafts of documents.Site Content and Structure page The Site Content and Structure page in the top-level site in a site collection manages the content and structure of a SharePoint site collection. Because site navigation in Office SharePoint Server is based by default on the hierarchy of sites and sub sites, this feature can also be used to configure site navigation. When porting a Web site to Office SharePoint Server 2007, you can use the Site Content and Structure page to restructure the site to match your enterprises needs.
  • Governing your SharePoint Environment - IAInformation management policies An information management policy is a set of rules for a type of content, or for a location where content is stored, where each rule in a policy is a policy feature. For example, an information management policy feature could specify how long a type of content should be retained, or it could provide document auditing. Information management policies enable you to control who can access your organizational information, what they can do with it, and how long the information should be retained.Information rights management Information Rights Management (IRM) enables content creators to control and protect their documents. The contents of documents that use IRM are encrypted and supplied with an issuance license that imposes restrictions on users.Blocked file types We can restrict files from being uploaded or downloaded to a server by basing the restriction on their file name extension. For example, you can block files that have the .exe extension, because such files can be run on the client computer and may contain malicious software.
  • Governing your SharePoint Environment – Help Desk  End users can raise tickets through phone, online web interface, fax etc.  These tickets may be resolved by content owners, Help desk personnel or in a collaborative effort. They provide the first level of support to the user.  Unresolved issues are escalated to the developer community for further support  Unresolved issues are escalated to the developer community for a resolution.  Help files and knowledge management documents should be available for all users. Measurement & ControlContent: Ownership, expiration management, authenticity management etc.Infrastructure: Performance Optimization, Capacity Planning, UpgradesUser: User support, User habits, New requirements and requests
  • Governing your SharePoint Environment – Help DeskStandards and ProceduresOrganization: Mission and Values, internal standards and policies adherence etc.Site: Branding, Navigation Standards, IA standards, Security Procedures, Archival,Content ExpirationEducation: Training, knowledge management, transparency in information sharingCompliance AdherenceAccessibility: Section 508 Compliance, User experience, other governmentalregulations.Technology: Web design standard compliance, adherence to changing trends intechnology
  • Governing your SharePoint Environment – AdministrativeGeneral Administrative Governance Activities Managing the Sites in the farm. Managing Site Settings features Performance and Capacity Management Troubleshooting MOSS 2007 Server Performance Issues Disk Space Management Diagnostics and Log management Application Service Management Managing SharePoint features, Solutions, Web parts, Templates and alerts Site cleanup
  • Governing your SharePoint Environment – AdministrativeGeneral Administrative Governance Activities Configuration and Content database management User and groups provisioning and management Monitoring Sites and Servers Configuration of authentication providers Users and Group management
  • Governing your SharePoint Environment – AdministrativeBackup and Recovery Back up the server farm Recover the server farm Recover the configuration and Central Administration databases Back up Web applications Back up site collections Back up content databases Schedule backups Protecting and recovering data for a site Content versioning
  • Governing your SharePoint Environment – AdministrativeBackup and Recovery Database Integrity Incoming/ outgoing email settings spam/ antivirus configuration Alternate access mapping Enable and Configure Versioning Configuring and Managing Recycle Bin Site Usage management
  • Governing your SharePoint Environment – AdministrativePassword Management SQL Server (MSSQLSERVER) service SQL Server Agent (MSSQLSERVER) service SQL Server Full Text Search (MSSQLSERVER) service [optional] SharePoint Central Administration Web application pool Windows SharePoint Services Search service The default access account Windows SharePoint Services Timer service Application pool identity for all Web applications used by Windows SharePoint Services 3.0
  • Informal Collaboration Formal / Informal Collaboration Formal Collaboration Collaboration Portals Completely formal approach for collaboration and includes Collaboration portals that embed tools and higher complexities and governance models to be in place Guided by clearly defined processes for communication and collaboration and larger groups of people spread across applications allowing specific set of people to collaborate, share and contribute. These portals in turn are integrated as part of the Departments SharePoint Governance Considerations overall collaboration scheme of the various locations are involved organization Departmental Collaboration This type also takes into account the cultural aspects and Portals Contextual issues that need to be accounted in order for the Extensible Collaboration Information collaboration to be seamless Extranets Delivery Search Operational IT Services Information Help Desk Administrative Group Collaboration Community Sites Architecture Features & Workspaces Blogs Teams Business Groups Discussions Wikis Customer/partner/vendor The “Round Table” Task Intelligence Business Critical Management Systems Folksonomies Collaboration Network Quota Templates Site Templates Content Types Ticketing Backup & Recovery Comments Social Networks A Network of collaboratively The Enterprise connected individuals, Microsoft Self Service Provisioning Locks Content Approval Issue Management Disaster Management Peer to Peer Collaboration teams and groups that Microsoft Office SharePoint Web 2.0 Tools Collaboration continuously contribute to SharePoint Server Departmental Collaboration Enterprise Wide Collaboration Global Collaboration Platform Communities Global Collaboration the overall organizational Customization Policies Workflows Site Content & Structure Escalation Paths Data Integrity Portals goals, objectives, strategies Key Calendaring 2007 Workflows Application Collaboration Team Sites and process improvement Stakeholders Databases Information Mgmt Intranets Asset Classification Features Routing Workflows Email Settings Implementation of Centralized Reporting andAd-Hoc collaboration, usually done Document Policiesbased on the interests and task in hand Team Sites & Collaboration Collaboration Lifecycle Management Records Management Information Rights Mgmt Measurement & control Anti Virus / Spam Business Intelligence Functionalities andof the individuals Workspaces ExtranetsCollaboration is done as “Water Cooler” Dashboards Content and Businessconversations with on demand Global Presence Metadata Mgmt Solutions Branding & Templates Blocked File Types Standards & Procedures Recycle Binexchange of information Team Collaboration Teams Clients Internet Implementation of Business WorkflowsHighly informal making it difficult to The Centralized Collaboration Data Protection Compliance Adherence Site Usage Mgmtaccount for, monitor and track A combination of formal and informal collaboration, partly guided My Sites & Social Enterprise Environment Setup of Enterprise CollaborationMost of the cases, this type of Collaboration Tools & and partly at random Networks My Sites and Intranet A Centralized location within the Enterprise Document Applications Training Password Mgmt Components and Sites and Taxonomycollaboration occurs between people Social Networks Managment Formal collaboration occurs when the whole team / department or Sites for Individuals within infrastructure that is used to store the endwho know each other personally, or the group is working towards achieving focused goals Customer/partner/vendor organization to allow social product of individual collaboration efforts. Knowledge Structuresthrough their work relationship Collaboration connections and ad-hoc Sharing Informal collaboration occurs when the need arises to satisfy the Provides tools and utilities that will promoteThis is the very basic type of collaboration at an individual corporate and enterprise wide collaboration Phase 1 Phase 2 Phase 3 individual work or delivery related goalscollaboration within organizations level The collaboration is of medium complexity, confined within the Individuals boundaries of individual departments, teams and groups Enterprise
  • A Reference Roadmap to get started! Implementation of knowledge management specific applications, portals and tools Integration of records Utilization of Web 2.0 based Using content management management and compliance tools for easy authoring, capabilities to enhance applications publishing and dissemination information authoring and Integration of accountability and secure transparency of of information sharing Collaborative applications for enterprise information quality assurance Knowledge and skillsCentralized infrastructure for Integration of taxonomy and retention and reduced folksonomy structures for a Self service based reporting toenterprise collaboration Integration of collaboration learning curves flatter collaboration culture allow users to make informed with the strategy, goals and decisionsAllows users to setup their objectives of the organization Automation of enterprisecollaboration sites and Centralization of enterpriselibraries business processes through collaborative solutions with data through a single portal workflows interface in a secure mannerUsers get acquainted to thefeatures and functionalities of One platform for collaboration,SharePoint information management and processesDocuments and informationget uploaded to a centralized Enterpriselocation Knowledge Enterprise Management Information Management Content Management Data Integration & Setup & Collaborative Reporting Collaboration Business Processes Environment Governance
  • Thank YouNext steps,• Contact us for an envisioning session• Learn more about our services• Download the presentation• Spread the word aroundMeanwhile, if you have further questions, or would like to know more about our services, pleasedon’t hesitate to give us a call at (770) 569 1240 ext:114, or send an email toabeasley@optimusbt.com with your queries.