Guide To Everything You Need To Know About Disney Race Weekend
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Guide To Everything You Need To Know About Disney Race Weekend

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Guide To Everything You Need To Know About Disney Race Weekend Guide To Everything You Need To Know About Disney Race Weekend Document Transcript

  • Guide to Everything You Need to Know About Rally Athletes Disney World Marathon Weekend Page 1: Tables of Contents Pages 2-4: Frequently Asked Questions Page 5: Purchasing Discounted Theme Park Tickets Pages 6: Race Packet Pick Up Procedures Pages 7-8: Race Weekend Itinerary Page 9: What to Bring Page 10: Driving Directions and Parking Information Page 11: Transportation to and from the airport 1
  • Frequently Asked Questions? What kinds of snacks/drinks are provided on the race course? Powerade and Clif products along with bananas and H2O will be provided at the stops along the course. Does my race number give me entry into the theme parks later in the day? No What are the pacing requirements for this race? All athletes entering the Half Marathon and/or Marathon must maintain a 16-minute per mile pace or faster throughout the race. Anyone not able to maintain the respective paces will be picked up and transported to the finish. You can be picked up at any point along the course for not maintaining pace. Where can I see a map of the race course? Half Marathon Course Map: http://adisneyworldsports.disney.go.com/media/dwws_v0222/en_US/pdf/09HALFMARATHO NMAP.pdf Full Marathon Course Map: http://adisneyworldsports.disney.go.com/media/dwws_v0222/en_US/pdf/09MARATHONMAP .pdf Do my family/friends need to buy theme park tickets in order to cheer for me on the race course? No, only runners/coaches are allowed in the actual theme parks during the race – the parks are not open during the race for any spectators. Where can my family/friends see me on the course? Have your spectators visit the website below to map out where they can spot you on the course: http://disneyworldsports.disney.go.com/dwws/en_US/marathon/spectator/detail?name=Sp ectatorDetailPage. Where do I go after I cross the finish line? Look for the Rally Athletes tent in the finish line celebration area – we will have a big tent setup with snacks, drinks, music, and fun for you. Our running coach will be there for anything you need. This is a great place to tell your family/friends to meet you after you cross the finish line (they can hang out here during the race also). 2
  • What are the best driving directions? Where do I park? Please see page 9 in this packet for all directions/parking details Do I have to be the one to pick up my race number or can I send someone to do that for me? Athletes who cannot pick up their race packet are allowed to have someone else pick up - provided that individual brought a written authorization signed by the participant, a copy of the participant's picture ID and an event waiver signed by the participant, plus their own photo ID. (See race packet pick up procedures on page 5 for details) Where do you recommend I stay during race weekend? If you raise $2,900 (by 12/8/09) Rally Foundation provides a 3-night stay at Disney‟s Pop Century Resort for you. If not, we would recommend staying at the team hotel (Pop Century) because this is where most team activities will be held. To make a reservation to Disney‟s Pop Century Resort please call: 407-WDISNEY or you can use this website: http://bookwdw.reservations.disney.go.com/ibcwdw/en_US/_framework/components/proce ssEngine?startOver=true&gatewayID=landing (click on “advanced search” and select “Pop Century” which is listed under „value resorts‟). If it is unavailable „All Star Sports‟ is right next door and another good location („All Star Music‟ and „All Star Movies‟ are close too). If I reach $2,900 (by 12/8/09) and get the hotel room through Rally, do I have to stay with another runner? No, you get your own hotel room. Can I have family/friends stay in my hotel room with me? Family and friends can stay in your room with you – we just ask that you provide their names (for the hotel) by 12/8/09. What type of hotel room is provided by Rally? We provide double-bedded rooms. You can request a King bed instead (if you make request by 12/8/09) but we cannot guarantee. Is it possible to upgrade my hotel room? The only upgrade offered by Pop Century resort is “Preferred” room as opposed to the “standard” room that is provided. “Preferred” only means the section closest to the main building where the food court is located. The preferred rooms are also closer to the transportation hub, which is the only difference. 3
  • Can I extend my stay in my Rally hotel room if I want to stay longer? How much will it be? Yes, Rally will pay for 3 nights for you and you will pay the remaining nights. You will get the charity rate of $85/night + taxes. You must email nicole@rallyfoundation.org before 12/8/09 to request this. When will I receive my Rally Athlete dri-fit shirt for race day? They will be mailed to you one month prior to the race. The coach recommends running in it a couple time prior to race day. What if my race day shirt doesn’t fit? Bring it with you to Disney and we can exchange sizes at the coach‟s clinic. What if I don’t make my fundraising goal by the 12/8/09 deadline? We will call you on that day to find out what you would like to do and discuss the options with you. We can charge your credit card the remaining balance, work out a payment plan, or extend your deadline to one week prior to the race. Can my family/friends come with me to coach’s clinic and pasta dinner? Yes, we just ask that you cover the cost of their dinner (see page 7 for details) and let us know that they are coming by 12/8/09. Can I contact my Rally Kid? Our Rally Kid Coordinator notifies each of our Rally Kid families when someone is running in their child‟s honor. She provides the families with your fundraising website as well as your email address if they would like to contact you. Because of HIPPA laws, Rally Kid families have to be the ones to initiate contact with our runners first (we can‟t give you their contact info; we can only give them yours). Once they contact you, you are more than welcome to communicate with them. Most Rally families are thrilled someone is running in their child‟s honor and they pass along your website to friends, call or email, and might even want to meet. However, some families might be in the middle of treatment or follow up care and therefore it might be an overwhelming time for them to be able to get in touch with you. Will I meet some Rally Kids? Yes, definitely. Several Rally Kid families (I won‟t know which ones until that weekend) will be coming to the pasta dinner to thank our Rally Athletes and share their story. Many others will come the next day to cheer you on during the race – they love meeting our athletes! 4
  • Purchasing Discounted Theme Park Tickets To purchase discounted theme park tickets please read information below carefully – access to these discounted tickets is one of the great benefits of joining our team! These specially-priced theme park tickets are not available to the general public, or the general marathon population. These specially-priced theme park tickets are specifically for you, your family, and friend who will be traveling with you only. Because these tickets are specially-priced, they must be purchased in advance. Ticket validity dates are January 1-December 31, 2010. NOTE: If purchasing a multi-day ticket the days must be used by 14 days after 1st use. These tickets are only available in advance, and are not available at these prices if purchasing onsite. Tickets purchased by your guests will either be shipped to their home, or available for pick up at Guest Services at any of the theme parks. This online ticket store will close on December 30, 2009. The prices of the tickets have already been reduced and shipping (if applicable) will be added when the guest checks out. Ticket Store Link and Password: http://disneyworldsports.disney.go.com/dwws/en_US/aboutUs/aboutUsDetail2/deta il?name=ThemeParkTicketsDetailPage Password: RUNDWORLD 5
  • Race Number Pick up Procedure Packet Pick Up All runners must attend the Expo for race number and packet pick-up. If you are planning to arrive at Walt Disney World® Resort before Thursday evening, we highly recommend that you attend packet pick-up on Thursday to avoid expected long lines on Friday and Saturday. You will need to download your personalized race number pick-up card/waiver form online and bring it with you to packet pick-up at the Expo when it becomes available online in December. EXPO Hours: Thursday, January 7: 12:00 p.m. - 8:00 p.m. Friday, January 8: 9:00 a.m. - 8:00 p.m. Saturday, January 9: 10:00 a.m. - 6:00 p.m. Located at: Disney's Wide World of Sports® Complex For directions to Wide World of Sports® Complex please go here: http://disneyworldsports.disney.go.com/dwws/en_US/info/detail2?name=DrivingDir ectionsDetailPage *Transportation to the expo is provided by Disney at any Disney resort property – we recommend riding the Disney buses to the expo. 6
  • Race Weekend Itinerary Thursday – Friday Check in to Disney‟s Pop Century Resort (or hotel of your choice) Attend Race Expo to pick up your race number (see details on page 5). The coach advises that you try to limit their walking around on Thursday/Friday to conserve energy and to save your sightseeing until after the race. Friday, January 8th 2:45p.m. – You (and any family/friends attending pasta dinner w/ you) meet Disney event guide outside front entrance of Epcot by Guest Relations window to receive your wristband for entrance to coach‟s clinic and pasta dinner (please wear your Rally Athlete red t-shirt so that we can easily spot you). A Disney event guide will need to escort Rally Athletes (and family/friend attending pasta dinner w/ you) into Epcot to the Wonders Retreat where the coach‟s clinic/pasta dinner is held. *Getting to Epcot: please allow enough time for long lines and waiting so that you arrive to Epcot by 2:50p.m. (Event guides will escort our group in all together, so it is important to be on time). You can take Disney transportation from any of the Disney resorts to Epcot. If you are driving, plug in “Epcot at Disney World” and your GPS will get you there. 3:15p.m. – Pre-Race Prep Clinic by Rally Professional Running Coach Starts (For all Rally Athletes – please email nicole@rallyfoundation.org if you are unable to attend so that our running coach can call you to brief you over the phone) This is our time to get together as a group to discuss what you should do the night before and day of the race. We will focus on getting you mentally, physically and emotionally prepared for race day. Little things like locating the starting line on race day, carrying your own toilet tissue (because they tend to run out), getting your race number and how to fasten your timing chip will all be important tips on race day. 4:00p.m. – If you do not want to attend coach‟s clinic (or family/friends that want to come later just to pasta dinner). Another Disney event guide will meet those who want to arrive later at 4:00p.m. (See above for instructions next to 2:45p.m. for detail about getting to Wonders Retreat/entrance) 4:45p.m. – Team Pasta Dinner Begins (for all Rally Athletes) *will begin immediately following coach‟s clinic in Wonder‟s Retreat We will hear from a couple of Rally Kid families and their story – this is our time to celebrate you! Rally Foundation will cover each athlete‟s dinner – please feel free to bring any family and friends we just ask that you cover the cost of their dinner ($25/person). Please email nicole@rallyfoundation.org and let her know how many in your party will be attending so we can get a headcount for food. …Continued on next page 7
  • Race Weekend Itinerary continued… Saturday, January 9th 4:15a.m. – Meet at Pop Century Resort‟s bus stop (outside lobby/café) to get last words from coach, give out snacks/drinks, Kodak moments, ride to start corrals together 5:45a.m. – Half Marathon Starts! *After you cross the finish line look for the Rally Foundation finish line tent (tell your family/friends to meet you here after the race, they can also hangout here during the race). Sunday, January 11th 4:15a.m. – Meet at Pop Century Resort‟s bus stop (outside lobby/café) to get last words from coach, give out snacks/drinks, Kodak moments, ride to start corrals together 5:45a.m. – Full Marathon Starts! *After you cross the finish line look for the Rally Foundation finish line tent (tell your family/friends to meet you here after the race, they can also hangout here during the race). 6:00p.m. – Meet at Pop Century Resort‟s bus stop (outside lobby/café) to ride Disney buses to the Post-Marathon Party to celebrate your accomplishments! To find out more about what this entails visit: http://adisneyworldsports.disney.go.com/media/dwws_v0222/en_US/media/amateurSports /PDF/Endurance/WDW2010VictoryCelebration.pdf 8
  • What to Bring Remember to pack the following: -Rally Athlete t-shirt (to wear to coach‟s clinic/pasta dinner) -Rally Athlete dri-fit (to wear on race day, will be mailed to you on 12/8/09) -insurance card and driver‟s license (just in case) -printout of your race confirmation information to use when picking up your race number -printout of hotel confirmation information for check in to your hotel -snacks for your room -any needed medications -a list of allergies -safety pins -Band-Aids -travel toilet tissue -Vaseline or body glide -camera -sunglasses -hat -extra socks -flip flops or sandals for after the race -your running shoes -Swimsuit (coach says that a dip in the pool after the race goes a long way toward helping the tired muscles recover faster) 9
  • Driving to Disney World® and Resort Check-In Q&A Q. What are the best driving routes to Walt Disney World® Resort? A. If you're traveling by car, it's easy to find the Walt Disney World® Resort. Disney is located southwest of Orlando, off Interstate 4, west of the Florida Turnpike. Routes from some major US cities are as follows: Atlanta, GA: I-75 South to the Florida Turnpike South toward Orlando to Interstate 4 West to Walt Disney World Resort Exits Boston, MA: I-95 South to I-4 West to Walt Disney World Exits Chicago, IL: I-65 South to I-24 East to I-75 South to the Florida Turnpike South toward Orlando to Interstate 4 West to Walt Disney World Resort Exits Columbia, SC: I-26 East to I-95 South to I-4 West to Walt Disney World Exits Dallas, TX: I-20 East to I-49 South to I-10 East to I-75 South to the Florida Turnpike South toward Orlando to Interstate 4 West to Walt Disney World Resort Exits Hilton Head Island, SC: US 278 West to I-95 South to I-4 West to Walt Disney World Exits New Orleans, LA: I-10 East to I-75 South to the Florida Turnpike South toward Orlando to Interstate 4 West to Walt Disney World Resort Exits New York, NY: I-95 South to I-4 West to Walt Disney World Exits Raleigh, NC: I-95 South to I-4 West to Walt Disney World Exits Washington, DC: I-95 South to I-4 West to Walt Disney World Exits Q. There are so many Walt Disney World® Interstate Exits. Which one should I take to get to the Pop Century Resort? A: Exit 65 will take you to Disney‟s Pop Century Resort. You will see signs after you exit directing you to Resort check in. Q: Where do I check in at Disney’s Pop Century Resort? A: Guests will check in individually at the Front Desk of Pop Century Front Desk. They will receive their keys to their rooms at this time. Q: Is there adequate parking at the Pop Century Resort? A: There are plenty of parking spots around the resort. You are free to park in any of these. You can park in the ones that are closest to where your rooms are. Q: Is parking available at the Theme Parks? A: Yes, parking is available at the Disney Theme Parks for an additional fee. Once the parking fee is paid, this will allow you to park at all the Disney Theme Parks for that entire day. Disney Resort Guests receive complimentary parking at the Disney Theme Parks for the length of their resort stay, with valid resort identification (given to you at check-in at the resort). 10
  • Disney’s Magical Express – Transportation to/from the airport If I have not arranged for transportation for race weekend, can I still arrange this? Yes, just email nicole@rallyfoundation.org with your Flight arrival and departure airline and flight # by December 8th and she will arrange for Disney‟s Magical Express to transport you to and from the airport and Disney‟s Pop Century Resort. Where will Disney send the luggage tags? Walt Disney World will send each Rally Athlete Transportation Booklets with luggage tags. Please note that these tags are separate from the tags that the airlines attach to the luggage to indicate arrival destination. Where is the pickup location for motor coach transportation at the airport? At the Disney Welcome Center located on the B Side, Level One of the Orlando International Airport. How many stops will the motor coach make between the airport and my Resort? The motor coach may make up to 3 stops before arriving at your resort. Length of time on the motor coach will vary. You can expect to travel between 40 and 70 minutes. What are the hours of operation for the Disney Welcome Center at the airport? The hours are 6 a.m. to 11 p.m., but those hours will be extended to meet the flights of all guests who have booked Disney‟s Magical Express, even if a flight is scheduled to arrive after 11 p.m. The Welcome Center will also closely follow arrival information for flights that may be delayed. 11