Important part of continuous improvement for your organizationThe EHE process consists of a category-by-category review of each of the seven major areas. Essentially,the review" freezes" the ongoing dynamics of an organization, focusing on each componentindividually to provide a clear picture of the strengths and potential areas for improvement of theunit or institution in that area.The review process for categories 1 through 6 considers approach and implementation. Approachrefers to the methods and strategies used. Implementation refers to the manner and extent to whichapproaches are applied and enacted within an organization. Key questions for these categories,therefore, relate to how the institution or department approaches and implements activities in theareas of leadership, planning, relations with beneficiaries and constituencies, programs and services,faculty/staff and the workplace, and assessment. The focus of Category 7 is on results. The term results refers to documented evidence of outcomes, accomplishments, and achievements, and therefore,questions in this category relate to documented results for each of the previous categories.
Marist college IT department is highly diverse in the type of employees it retains. There are union, non-union, and student employees who needed to be considered in participating in the self-study Assessment process. Plus, we are a department with division physically and service wide.
Umbrella org chartMajor departmentsThen sub-departmentsSpeak of uniqueness of structureDifferent types of employees (student employees)
Started with education on how to use the technology and how to use it on a regular basis. One on one trainings were made available as well as several departmental group trainings.The biggest obstacle was using the wiki and understanding the nuances that make it such a versatile tool.
Sakai offers a full suite of tools that we could have used. We decided that instead of making the technology overwhelming, keep it simple and streamlined. Always place the same information in the same place for consistency and making sure everyone was clear on the flow of information.
We also had a weekly face to face component blended with the use of Sakai tools
Early planning delivered just before next section, recipients rejected and needed to lay out entire plan so they could have future deliverables wWiki was a tool in which everyone could collaborate upon weekly as a group and individually
Sakai 2010 preconference slides
Using the Sakai CLE to Conduct a Departmental Self Study<br />Dr. Reba-Anna Lee, Asst. Director of Academic technology and eLearning<br />Marist College<br />June 15,2010<br />
Session Overview<br />About Marist College<br />What is accreditation/self-study?<br />Why and How we used Sakai CLE<br />Q & A<br />2<br />11th Sakai Conference - June 15-17, 2010<br />
About Marist College<br />Comprehensive liberal arts college<br />Located in Poughkeepsie, New York<br />5700 FTE students, 200 full-time faculty, 500 part-time faculty<br />Reputation as technology innovator<br />Strategic plan calls for growth in distance learning<br />
What is a Self Study?<br />An internal review/reflection on how your organization handles criteria in various areas including but not limited to the following:<br />Institution, Department, or Program Overview<br />Leadership<br />Purposes and Plans<br />Beneficiaries and Constituencies<br />Programs and Services<br />Faculty, Staff, and Workplace<br />Assessment and Information Use<br />Outcomes and Achievements<br />11th Sakai Conference - June 15-17, 2010<br />4<br />
The challenge for us is to extend our assessment models to include a greater emphasis on performance, results, outcomes, and impact…<br />… and to link assessment activities to planning and improvement.<br />
How were we going to do this self assessment?<br />75+ employees<br />14 divisions within<br />All employees needed to participate<br />Volumes of information to share and reflect upon<br />11th Sakai Conference - June 15-17, 2010<br />6<br />
IT Department Structure<br />11th Sakai Conference - June 15-17, 2010<br />7<br />
Using Sakai<br />Group education<br />Educating staff on the technology<br />Educating staff on the Baldrige framework and EHE standards<br />Structure of the self study<br />Week for questions<br />Weekly due dates<br />Timely Feedback<br />11th Sakai Conference - June 15-17, 2010<br />8<br />
Using Sakai<br />What tools to use?<br />Online – Sakai Collaborative Learning Environment(CLE)<br />Wiki<br />Resources<br />Announcements<br />Messages<br />Blogger <br />Podcasts<br />11th Sakai Conference - June 15-17, 2010<br />9<br />
Face to face tools<br />Weekly meeting presentations<br />Meeting notes (Blogger tool)<br />Focus groups<br />Transcription of focus groups<br />Feedback generated by focus groups<br />11th Sakai Conference - June 15-17, 2010<br />10<br />
Wiki<br />Benchmarks were put into place in order to keep the project on track<br />Questions due weekly in Wiki<br />11th Sakai Conference - June 15-17, 2010<br />11<br />
Announcements and Messages<br />Announcements<br />Messages<br />11th Sakai Conference - June 15-17, 2010<br />12<br />
Lessons Learned<br />Patience – the entire process is continuous and time intensive<br />Be prepared to review and repeat material/information as needed.<br />11th Sakai Conference - June 15-17, 2010<br />16<br />
Hybrid Heaven: Using the Sakai CLE to Conduct a Detailed Self StudyTuesday 3:25-4:30 PMGrand Mesa A<br />11th Sakai Conference - June 15-17, 2010<br />17<br />For more about this topic please attend the following session:<br />