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hr-record_101
 

hr-record_101

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    hr-record_101 hr-record_101 Presentation Transcript

    • HR RECORDS & REPORTS
    • MEANING OF RECORDS : Records refer to the informational documents utilized by an organization to carry out its functions.
      • TYPES OF RECORDS:
      • Conventional papers, cards, charts, files, blue prints etc
      • Modern Video, audiocassettes,magnetic tapes, floppy,diskettesetc
    • EMPLOYEE RECORD
      • SURNAME…………………………………….………FIRST NAME…………………………………………………
      • FATHERS NAME ……………………………………………………………………………………………………...
      • DATE OF BIRTH…………………………………PLACE OF BIRTH………………………………………………..
      • AGE …………………………SEX……………………… HEIGHT………………………WEIGHT…………………
      • NATINALITY……………………………………MARITAL STATUS………………………………………………
      • LANGUAGES KNOWN…………………………………………………………………………………………………
      • PRESENT ADDRESS……………………………………………………………………………………………………
      • PERMANENT ADDRESS………………………………………………………………………………………………
      • DESIGNATION…………………………………………………………………………………………………………….
      • DATE OF APPOINTMENT……………………….DATE OF CONFIRMATION……………………………………
      • DATE WHEN INCREMENT DUE……………………………………………………………………………………..
      • DEPARTMENT IN WHICH POSTED……………………………………………………….………………………….
      • DATE OF JOINING PERSON / PROVIDENT FUND…………………………………..…………………………….
      • MONTHLY CONTRIBUTION…………………………………………………………………………………………..
      • WHEN PAYABLE I(N CASE OF DEATH)…………………………………………………………………………….
      • MEMBERS IN FAMILY…………………..WIFE / SONS / DAUGHTERS………………………………………….
      • AGES OF CHILDREN………………………….SONS………………………..DAUGHTERS………………………
      • EDUCATIONAL QUALIFICATIONS…………………………………………………………………………………..
      • PROFESSIONAL QUALIFICATIONS / TRAINING ACHIEVED…………………………………………………….
      • PROMOTIONS: TO……………………………… WITH EFFECT FROM……………………………………….
      • TRANSFERS: TO……………………………….WITH EFFECT FROM……………………………………….
      • LEAVE RECORD: FROM……………TO……………NO. OF DAYS…………..PAYMENT MADE…………
      • MEDICAL/ SICK LEAVE FROM………………….TO………………….DAYS…………………………….…..
      PERIODICAL MEDICAL EXAMINATIONSWHEN DONE…………………………………………………………… MEDICAL HISTORY OF MAJOR ILLNESS…………………………………………………………………………… PERPORMANCE APPRAISAL………………………………………………………………………………………… WARNINGS AND CENSURES: DATE…………………….. REMARKS…………………………………………… TOKEN FILE NO………………………………………………….. SIGNATURE…………………………
    • IMPORTANCE OF RECORDS
      • To supply information required by management
      • To identify training needs
      • To use them for succession planning
      • To know validity of employment tests and interviews
      • To take personnel decisions like transfer, promotion etc
      • To maintain up to date data about everything in organization
    • ESSENTIALS OF GOOD RECORD
      • OBJECTIVES FOR MAINTAINENCE SHOULD BE CLEARLY AND ADEQUATELY STATED
      • CONSISTENT WITH REQUIREMENTS
      • EASILY AVAILABLE
      • ECONOMICAL AND SAFE
      • PERIODICAL REVISED AND UPDATED
      • EASILY ACCESSIBLE
      • EASILY IDENTIFIED AND DIFFERENCIATED
      • QUICK REFERENCES
      • AVOID DUPLICATION OF ENTRIES
      • PERSON ENTRUSTED WITH RESPONSIBILITY TO MAINTAIN
      • A PROCEDURAL MANUAL
    • PURPOSE OF PERSONAL RECORDS
      • PROVIDE AN EVIDENCE OF EVENTS
      • USEFUL FOR TAKING IMPORTANT DECISIONS
      • FACILITATE EVALUATION OF PERFORMANCE
      • AS PROVISIONS UNDER INDUSTRIAL AND LABOUR LAWS
    • ESSENTIAL POINTS TO FOLLOW TO ACHIEVE THE OBJECTIVES
      • SIMPLICITY
      • ACCURACY
      • ECONOMY
      • USEFULNESS
    • SOME EXAMPLES OF RECORDS
      • Employee turnover record
      • Absenteeism record
      • Accident frequency and severity
      • Scrap-loss record
      • Employee requests
      • Grievance records
      • Personnel inventories
      • Time standards and output records
      • Cost of training methods
      • Employee use of services such as canteen
      • Payroll data
      • Health records
      • Suggestions records ….etc…………….
    • PRINCIPLES OF RECORD KEEPING
      • The purpose for which the record is kept must be justifiable
      • Records must be capable of verification
      • Records must be classified
      • The requisite information must be available when needed
      • Records must be produced and maintained at a reasonable cost
      • Records must be precise
    • REPORTS A report is an account or statement describing in detail an event, a happening or evaluating an enterprise or product etc.
    • ESSENTIALS OF A GOOD REPORT
      • Should deal with a specific objective
      • Should dwell on the issues referred
      • Data collected should be interpreted honestly
      • Should make specific recommendations
      • Should be timely
      • Should be clearly worded
      • Should be reader oriented
      • THANK YOU