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Time Management slide
 

Time Management slide

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    Time Management slide Time Management slide Presentation Transcript

    • Time Management
      Presenter: Duong Thuy Nguyen
    • Time Management tools
      Versions of time management
      Current situation
    • Current situation
      Reasons for wasting time
      No plan
      No specific goal
      Too many goals (game)
      Too careful assessment
      Too worry
    • Perfectionism
      Playing around the bush
      Too much correction
      Procrastination
      Current situation
      Reasons for wasting time
    • Current situation
      Reasons for wasting time
      Waiting
      Useless meetings
      Angry
      Too broad network
    • The enemy of BEST THING TO DO?
      GOOD THINGS
    • Current situation
      “Rush” phenomenon
      “I have great idea but have no time!”
      “I’ve been quite busy lately…”
      “Ok! Leave it tomorrow…, tomorrow…, tomorrow again…”
      “I do NOT have time to do all those things”
      “I wish there were 25 hours per day”
      “If a have one more day for this assignment, it will be much better…”
    • Versions of time management
      Current situation
    • Versions of time management
      Time-using habits
      Do favorite things first
      Do easier things first
      Do things cost a lot of time first
      Wait until deadline
      Do small things, leave big things
      Do thing that comes first
      Do ordered things
      Do urgent things before important things
    • Versions of time management
      Ver1
    • Time Management Version 1
      Foundation: Reminder
      Method: To-do list
      Result:
      Do not forget things to do
      Leave things tomorrow
      Important things = things come first
    • Versions of time management
      Ver2
      Ver1
    • Foundation: Plan - Preparation
      Trend: Plan for future
      Method: Use more modern tools
      Results:
      Do not forget things to do
      No starting point, no deadline
      Important things = things in the plan
      Time Management Version 2
    • Versions of time management
      Ver3
      Ver1
      Ver2
    • Time Management Version 3
      Foundation: Plan – Prioritize – Control
      Trend: Evaluation, Prioritization
      Method: Planning tools, organize workload/day
      Results:
      Time prioritization is conducted
      “Urgency” abuser
      Important things = valuable & urgent things
    • Event
      Feature 2
      URGENCY
      Feature 1
      IMPORTANCE
      When?
      How long?
    • Time Management Matrix
      Important
      Unimportant
    • Time Management Matrix
      • Crisis
      • Medical emergency
      • Pressing problems
      • Deadline-driven projects
      • Last-minute preparation for scheduled activity
      • Strategically working
      • Building relationship/ Net working
      • Seeking opportunities
      • Planning
      • Recreation/relaxation
      Important
      • Interruptions, some calls
      • Some mail & reports
      • Some meetings
      • Many “pressing” matters
      • Many popular activities
      • Trivia
      • Junk mail
      • Chit chat
      • Escape activities
      • Brainless T.V shows
      Unimportant
    • Time Management Matrix
      Important
      Focus
      Manage
      • Avoid
      • Just do when have time
      Unimportant
      Delegate
    • Time Management Matrix
    • Time Management Matrix
    • Time Management Matrix
    • Time Management Matrix
    • Versions of time management
      Ver4
      Ver1
      Ver2
      Ver3
    • Foundation
      Manage
      Goal
      Schedule
      Prioritize
      Time Management Version 4
    • GOAL
      Measur
      able
      Archiev
      able
      SMART
      Specific
      Realistic
      Time Bound
      Time Management Version 4
    • Time Management Version 4
      Prioritization
      20%
      (important things)
      80% time
      20/80 principle
    • 80%
      FREE TIME
    • 20%
      FREE TIME
    • Sport
      Career
      Life
      Text
      Text
      Text
      Text
      Family
      Finance
      Society
      Lifestyle
      Time Management Version 4
      Education
      Health
    • I_______II______
      III______
      ____________
      I_______II______
      III______
      ____________
      I_______II______
      III______
      ____________
    • Correct
      C
      Assess
      A
      Do
      D
      Plan
      P
      Time Management Version 4
      Manage: PDAC loop
    • Time Management Version 4
      Other tips
      Keep neat
      Do unimportant things at a time
      Do NOT do stressful things at a time
      Spend good time in doing important things (POWER HOURS)
      Find a undisturbed time
      Do NOT procrastinate
      Ask yourself frequently “Is this the best use of my time now?” (ACTIVITY LOG)
      Do something when waiting
    • Time Management tools
      Current situation
      Versions of time management
    • Time Management tools
    • Hi-tech tools
      Mobile phone
      Computer: Desktop, Laptop, Pocket PC…
      Software: Microsoft Outlook, Pnotes…
      Other T/M softwares
    • Simple tools
      A pen
      A small notebook
    • How to use simple tools?
    • Current situation
      Versions of time management
      Time Management tools
    • Ultimate purpose of Time Management?
      Get things done
      Precision & Perfection
    • RESPECT THE TIME
    • Outside rain and then drink cup of coffee with bread and I sleep on my bad happily. I dream about something so beautiful. Oh! But forget your name, the name is ridiculous. So I sleep under pressure but happily.