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Project Management for Non Profits

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From the Rackspace Non-Profit IT Summit on September 28th 2012.

From the Rackspace Non-Profit IT Summit on September 28th 2012.

Published in: Education

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  • Most project work will fall into a number of big buckets. For example “Personnel, Infrastructure, Development” or “Design, Implementation, Maintenance”
  • Use Scoping documents to ensure you’re on the same page with the project sponsor and the team. If folks know what the goal and path are they’ll be more likely to work collaboratively to get things done.
  • Transcript

    • 1. Project Management Non-Profit IT SummitSeptember 28, 2012
    • 2. Project Management - Topics• Basics of Project Management – Scoping your project – Organizing the work – Setting expectations• Project Info Template – When to use, What to use – Online Tools• Open Discussion – Common issues – Your examples RACKSPACE® HOSTING | WWW.RACKSPACE.COM 2
    • 3. Project ManagementWhy do projects?• Reasons to undertake projects –Improve the bottom line –Increase efficiency RACKSPACE® HOSTING | WWW.RACKSPACE.COM 3
    • 4. Project ManagementWhat needs to be done?• Scope –What needs to get done. • Product, service or event –In Scope vs Out of Scope. • Scope Creep vs Progressive Elaboration RACKSPACE® HOSTING | WWW.RACKSPACE.COM 4
    • 5. Project ManagementOrganize the work!• Work Breakdown Structure –“Bucketize” the work –Use the 8/80 rule RACKSPACE® HOSTING | WWW.RACKSPACE.COM 5
    • 6. Project ManagementExpectations and Communications• Expectation setting begins with scoping• Must manage up!• 90% of a PM’s time is spent communicating –Status reports, team meetings, email, verbal communications, etc RACKSPACE® HOSTING | WWW.RACKSPACE.COM 6
    • 7. RACKSPACE® HOSTING | WWW.RACKSPACE.COM 7
    • 8. Project ManagementTools• Basecamp www.basecamp.com – Starts at $20/month. 30 day free trial.• Asana www.asana.com – Free up to 30 members Over 30 members >$100/mo• Do www.do.com – From Salesforce.com – Has mobile capabilities RACKSPACE® HOSTING | WWW.RACKSPACE.COM 8
    • 9. RACKSPACE® HOSTING | 5000 WALZEM ROAD | SAN ANTONIO, TX 78218 US SALES: 1-800-961-2888 | US SUPPORT: 1-800-961-4454 | WWW.RACKSPACE.COMRACKSPACE® HOSTING | © RACKSPACE US, INC. | RACKSPACE® AND FANATICAL SUPPORT® ARE SERVICE MARKS OF RACKSPACE US, INC. REGISTERED IN TH E UNITED STATES AND OTHER COUNTRIES. | WWW.RACKSPACE.COM 9