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Time management skills
Time management skills
Time management skills
Time management skills
Time management skills
Time management skills
Time management skills
Time management skills
Time management skills
Time management skills
Time management skills
Time management skills
Time management skills
Time management skills
Time management skills
Time management skills
Time management skills
Time management skills
Time management skills
Time management skills
Time management skills
Time management skills
Time management skills
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Time management skills


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Presentation for time management workshop

Presentation for time management workshop

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  • 1. Time Management Skills<br />ENMU Ruidoso Thursday, February 17, 2011<br />
  • 2. Agenda<br />1. Why is Time Management Important?<br />2. Signs of Poor Time Management<br />3. Procrastination<br />4. Time Wasting Villians<br />5. Skills for Becoming More Organized<br />
  • 3. Why is Time Management Important?<br />Text<br />
  • 4. Why is it important?<br /><ul><li>Time is limited. Once it’s gone, you never get it back. To be our most effective, we have to use time wisely.
  • 5. “Failure to plan is planning to fail”.
  • 6. When we are more efficient, productive, and organized, we have more time to do and enjoy the things we truly love.</li></li></ul><li>Signs of Poor Time Management<br /><ul><li>Feeling like you are not in control
  • 7. Always busy but never finish projects
  • 8. There’s never enough time
  • 9. Clutter, messiness
  • 10. Often late for appointments or meetings
  • 11. Always tired
  • 12. Lack of Focus
  • 13. Missed deadlines
  • 14. Mistakes</li></li></ul><li>Procrastination<br />Procrastinate: to defer action; delay, to put off until another day or time<br />
  • 15. Am I procrastinating?<br />Signs of Procrastination:<br /><ul><li>Spending a lot of time on “low priority” tasks
  • 16. Waiting for the “right time” to tackle things
  • 17. Saying “yes” to people for favors and other tasks instead of doing what you need to get done
  • 18. Thinking and acting “short term” instead of planning ahead for the future
  • 19. You know what you “should” be doing, but you find a million other things to do instead
  • 20. Spend time worrying about where to start… you just don’t</li></li></ul><li>Procrastination…..<br />Don’t be hard on yourself. Everyone does it. <br />But…..why?<br /><ul><li>You don’t really want to do it
  • 21. You are afraid to do it
  • 22. You don’t know how to do it
  • 23. It’s not important to you to do it</li></li></ul><li>Time Wasters<br /><ul><li>Email, internet, text messaging….
  • 24. Disorganized meetings
  • 25. Interruptions
  • 26. Failure to delegate
  • 27. “Fire fighting”
  • 28. People (seriously)</li></li></ul><li>How to avoid interruptions<br /><ul><li>Tackle the hardest tasks when you feel most alert and productive
  • 29. Ignore your email – check it in the morning or afternoon
  • 30. Turn off alerts and reminders during blocks of work time
  • 31. Let your coworkers, friends, family know your schedule
  • 32. Keep your work area clean
  • 33. Learn to say no &amp; to ask for help
  • 34. Keep phone calls short, and limited to certain times of the day-state goals at beginning of conversation
  • 35. Disconnect from your technology </li></li></ul><li>Make meetings more productive<br />
  • 36. Getting Organized<br />Step #1: Decide on a tool to keep track of your “to – do” list, goals, and appointments<br />
  • 37. Getting Organized<br /><br /><br />When choosing a date book,<br /><ul><li>Pick one that has lines big enough for your writing
  • 38. Choose one that is comfortable for you to carry or keep at your desk
  • 39. Consider your needs:
  • 40. Page per day, week
  • 41. Blank pages or lined
  • 42. Calendar pages
  • 43. Pockets for receipts, etc.
  • 44. Appointment pages</li></li></ul><li>Getting Organized-Electronic Organizers<br />Advantages of Electronic Organizers (Smart Phones)<br /><ul><li>Easy to carry
  • 45. Lots of functionality
  • 46. Work with other organization tools
  • 47. Great for multitasking</li></ul>Disadvantages of Electronic Organizers<br /><ul><li>Expensive
  • 48. Technology is constantly changing
  • 49. Great for multitasking</li></li></ul><li>Software Programs<br />Microsoft Outlook<br />Sage ACT!<br /><ul><li>Only work if you use them consistently
  • 50. Use programs like this to create GOOD habits</li></li></ul><li>FREE ORGANIZATION TOOLS<br /><ul><li>Google
  • 51. Yahoo!
  • 52. MSN
  • 53. Mozilla Sunbird</li></ul>Advantages:<br /><ul><li>FREE
  • 54. User Friendly</li></li></ul><li>Getting Organized<br /><ul><li>Pencil in birthdays, anniversaries, meetings, and events you know of in advance
  • 55. Make a list of your immediate, short term, and long term goals
  • 56. Make a “to-do” list your process (good habits)
  • 57. Begin each day, week, month, year with your “master task list”</li></ul>Step #2: PRIORITIZE, PRIORITIZE, PRIORITIZE<br />
  • 58. Getting Organized<br />Today<br />This Week<br />This Month<br />This Year<br />My Dreams for the future<br />
  • 59. Tips for Prioritizing<br /><ul><li>Break goals up into manageable tasks
  • 60. Create a timeline-set milestones
  • 61. Do the hardest thing first
  • 62. Organize blocks of time-but don’t over-schedule yourself
  • 63. Leave some free time in your schedule (Yes, I said that)
  • 64. Really consider what’s URGENT and what is not</li></li></ul><li>Prioritizing<br />
  • 65. Email<br />
  • 66. Getting Organized<br />Step #3: Don’t over schedule, and don’t think that you have to “do it all”.<br />
  • 67. Getting Organized<br /><ul><li>Guess what? Your time is YOURS! Not having time for the “things you really want to do” isn’t a good excuse
  • 68. Being organized will help you to free up time for fun, family, exercise, etc.
  • 69. Block off time for these things. They are an important part of your schedule.</li>