Time management skills
Upcoming SlideShare
Loading in...5

Time management skills



Presentation for time management workshop

Presentation for time management workshop



Total Views
Views on SlideShare
Embed Views



5 Embeds 49

http://rachelweber.us 18
http://www.rachelweber.us 14
http://app5.websitetonight.com 13
http://app6.websitetonight.com 3
http://www.linkedin.com 1



Upload Details

Uploaded via as Microsoft PowerPoint

Usage Rights

© All Rights Reserved

Report content

Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

  • Full Name Full Name Comment goes here.
    Are you sure you want to
    Your message goes here
Post Comment
Edit your comment

Time management skills Time management skills Presentation Transcript

  • Time Management Skills
    ENMU Ruidoso Thursday, February 17, 2011
  • Agenda
    1. Why is Time Management Important?
    2. Signs of Poor Time Management
    3. Procrastination
    4. Time Wasting Villians
    5. Skills for Becoming More Organized
  • Why is Time Management Important?
  • Why is it important?
    • Time is limited. Once it’s gone, you never get it back. To be our most effective, we have to use time wisely.
    • “Failure to plan is planning to fail”.
    • When we are more efficient, productive, and organized, we have more time to do and enjoy the things we truly love.
  • Signs of Poor Time Management
    • Feeling like you are not in control
    • Always busy but never finish projects
    • There’s never enough time
    • Clutter, messiness
    • Often late for appointments or meetings
    • Always tired
    • Lack of Focus
    • Missed deadlines
    • Mistakes
  • Procrastination
    Procrastinate: to defer action; delay, to put off until another day or time
  • Am I procrastinating?
    Signs of Procrastination:
    • Spending a lot of time on “low priority” tasks
    • Waiting for the “right time” to tackle things
    • Saying “yes” to people for favors and other tasks instead of doing what you need to get done
    • Thinking and acting “short term” instead of planning ahead for the future
    • You know what you “should” be doing, but you find a million other things to do instead
    • Spend time worrying about where to start…..so you just don’t
  • Procrastination…..
    Don’t be hard on yourself. Everyone does it.
    • You don’t really want to do it
    • You are afraid to do it
    • You don’t know how to do it
    • It’s not important to you to do it
  • Time Wasters
    • Email, internet, text messaging….
    • Disorganized meetings
    • Interruptions
    • Failure to delegate
    • “Fire fighting”
    • People (seriously)
  • How to avoid interruptions
    • Tackle the hardest tasks when you feel most alert and productive
    • Ignore your email – check it in the morning or afternoon
    • Turn off alerts and reminders during blocks of work time
    • Let your coworkers, friends, family know your schedule
    • Keep your work area clean
    • Learn to say no & to ask for help
    • Keep phone calls short, and limited to certain times of the day-state goals at beginning of conversation
    • Disconnect from your technology
  • Make meetings more productive
  • Getting Organized
    Step #1: Decide on a tool to keep track of your “to – do” list, goals, and appointments
  • Getting Organized
    When choosing a date book,
    • Pick one that has lines big enough for your writing
    • Choose one that is comfortable for you to carry or keep at your desk
    • Consider your needs:
    • Page per day, week
    • Blank pages or lined
    • Calendar pages
    • Pockets for receipts, etc.
    • Appointment pages
  • Getting Organized-Electronic Organizers
    Advantages of Electronic Organizers (Smart Phones)
    • Easy to carry
    • Lots of functionality
    • Work with other organization tools
    • Great for multitasking
    Disadvantages of Electronic Organizers
    • Expensive
    • Technology is constantly changing
    • Great for multitasking
  • Software Programs
    Microsoft Outlook
    Sage ACT!
    • Only work if you use them consistently
    • Use programs like this to create GOOD habits
    • Google
    • Yahoo!
    • MSN
    • Mozilla Sunbird
    • FREE
    • User Friendly
  • Getting Organized
    • Pencil in birthdays, anniversaries, meetings, and events you know of in advance
    • Make a list of your immediate, short term, and long term goals
    • Make a “to-do” list your process (good habits)
    • Begin each day, week, month, year with your “master task list”
  • Getting Organized
    This Week
    This Month
    This Year
    My Dreams for the future
  • Tips for Prioritizing
    • Break goals up into manageable tasks
    • Create a timeline-set milestones
    • Do the hardest thing first
    • Organize blocks of time-but don’t over-schedule yourself
    • Leave some free time in your schedule (Yes, I said that)
    • Really consider what’s URGENT and what is not
  • Prioritizing
  • Email
  • Getting Organized
    Step #3: Don’t over schedule, and don’t think that you have to “do it all”.
  • Getting Organized
    • Guess what? Your time is YOURS! Not having time for the “things you really want to do” isn’t a good excuse
    • Being organized will help you to free up time for fun, family, exercise, etc.
    • Block off time for these things. They are an important part of your schedule.