Time management skills
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Time management skills



Presentation for time management workshop

Presentation for time management workshop



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    Time management skills Time management skills Presentation Transcript

    • Time Management Skills
      ENMU Ruidoso Thursday, February 17, 2011
    • Agenda
      1. Why is Time Management Important?
      2. Signs of Poor Time Management
      3. Procrastination
      4. Time Wasting Villians
      5. Skills for Becoming More Organized
    • Why is Time Management Important?
    • Why is it important?
      • Time is limited. Once it’s gone, you never get it back. To be our most effective, we have to use time wisely.
      • “Failure to plan is planning to fail”.
      • When we are more efficient, productive, and organized, we have more time to do and enjoy the things we truly love.
    • Signs of Poor Time Management
      • Feeling like you are not in control
      • Always busy but never finish projects
      • There’s never enough time
      • Clutter, messiness
      • Often late for appointments or meetings
      • Always tired
      • Lack of Focus
      • Missed deadlines
      • Mistakes
    • Procrastination
      Procrastinate: to defer action; delay, to put off until another day or time
    • Am I procrastinating?
      Signs of Procrastination:
      • Spending a lot of time on “low priority” tasks
      • Waiting for the “right time” to tackle things
      • Saying “yes” to people for favors and other tasks instead of doing what you need to get done
      • Thinking and acting “short term” instead of planning ahead for the future
      • You know what you “should” be doing, but you find a million other things to do instead
      • Spend time worrying about where to start…..so you just don’t
    • Procrastination…..
      Don’t be hard on yourself. Everyone does it.
      • You don’t really want to do it
      • You are afraid to do it
      • You don’t know how to do it
      • It’s not important to you to do it
    • Time Wasters
      • Email, internet, text messaging….
      • Disorganized meetings
      • Interruptions
      • Failure to delegate
      • “Fire fighting”
      • People (seriously)
    • How to avoid interruptions
      • Tackle the hardest tasks when you feel most alert and productive
      • Ignore your email – check it in the morning or afternoon
      • Turn off alerts and reminders during blocks of work time
      • Let your coworkers, friends, family know your schedule
      • Keep your work area clean
      • Learn to say no & to ask for help
      • Keep phone calls short, and limited to certain times of the day-state goals at beginning of conversation
      • Disconnect from your technology
    • Make meetings more productive
    • Getting Organized
      Step #1: Decide on a tool to keep track of your “to – do” list, goals, and appointments
    • Getting Organized
      When choosing a date book,
      • Pick one that has lines big enough for your writing
      • Choose one that is comfortable for you to carry or keep at your desk
      • Consider your needs:
      • Page per day, week
      • Blank pages or lined
      • Calendar pages
      • Pockets for receipts, etc.
      • Appointment pages
    • Getting Organized-Electronic Organizers
      Advantages of Electronic Organizers (Smart Phones)
      • Easy to carry
      • Lots of functionality
      • Work with other organization tools
      • Great for multitasking
      Disadvantages of Electronic Organizers
      • Expensive
      • Technology is constantly changing
      • Great for multitasking
    • Software Programs
      Microsoft Outlook
      Sage ACT!
      • Only work if you use them consistently
      • Use programs like this to create GOOD habits
      • Google
      • Yahoo!
      • MSN
      • Mozilla Sunbird
      • FREE
      • User Friendly
    • Getting Organized
      • Pencil in birthdays, anniversaries, meetings, and events you know of in advance
      • Make a list of your immediate, short term, and long term goals
      • Make a “to-do” list your process (good habits)
      • Begin each day, week, month, year with your “master task list”
    • Getting Organized
      This Week
      This Month
      This Year
      My Dreams for the future
    • Tips for Prioritizing
      • Break goals up into manageable tasks
      • Create a timeline-set milestones
      • Do the hardest thing first
      • Organize blocks of time-but don’t over-schedule yourself
      • Leave some free time in your schedule (Yes, I said that)
      • Really consider what’s URGENT and what is not
    • Prioritizing
    • Email
    • Getting Organized
      Step #3: Don’t over schedule, and don’t think that you have to “do it all”.
    • Getting Organized
      • Guess what? Your time is YOURS! Not having time for the “things you really want to do” isn’t a good excuse
      • Being organized will help you to free up time for fun, family, exercise, etc.
      • Block off time for these things. They are an important part of your schedule.