Time management skills
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Presentation for time management workshop

Presentation for time management workshop

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Time management skills Presentation Transcript

  • 1. Time Management Skills
    ENMU Ruidoso Thursday, February 17, 2011
  • 2. Agenda
    1. Why is Time Management Important?
    2. Signs of Poor Time Management
    3. Procrastination
    4. Time Wasting Villians
    5. Skills for Becoming More Organized
  • 3. Why is Time Management Important?
    Text
  • 4. Why is it important?
    • Time is limited. Once it’s gone, you never get it back. To be our most effective, we have to use time wisely.
    • 5. “Failure to plan is planning to fail”.
    • 6. When we are more efficient, productive, and organized, we have more time to do and enjoy the things we truly love.
  • Signs of Poor Time Management
    • Feeling like you are not in control
    • 7. Always busy but never finish projects
    • 8. There’s never enough time
    • 9. Clutter, messiness
    • 10. Often late for appointments or meetings
    • 11. Always tired
    • 12. Lack of Focus
    • 13. Missed deadlines
    • 14. Mistakes
  • Procrastination
    Procrastinate: to defer action; delay, to put off until another day or time
  • 15. Am I procrastinating?
    Signs of Procrastination:
    • Spending a lot of time on “low priority” tasks
    • 16. Waiting for the “right time” to tackle things
    • 17. Saying “yes” to people for favors and other tasks instead of doing what you need to get done
    • 18. Thinking and acting “short term” instead of planning ahead for the future
    • 19. You know what you “should” be doing, but you find a million other things to do instead
    • 20. Spend time worrying about where to start…..so you just don’t
  • Procrastination…..
    Don’t be hard on yourself. Everyone does it.
    But…..why?
    • You don’t really want to do it
    • 21. You are afraid to do it
    • 22. You don’t know how to do it
    • 23. It’s not important to you to do it
  • Time Wasters
    • Email, internet, text messaging….
    • 24. Disorganized meetings
    • 25. Interruptions
    • 26. Failure to delegate
    • 27. “Fire fighting”
    • 28. People (seriously)
  • How to avoid interruptions
    • Tackle the hardest tasks when you feel most alert and productive
    • 29. Ignore your email – check it in the morning or afternoon
    • 30. Turn off alerts and reminders during blocks of work time
    • 31. Let your coworkers, friends, family know your schedule
    • 32. Keep your work area clean
    • 33. Learn to say no & to ask for help
    • 34. Keep phone calls short, and limited to certain times of the day-state goals at beginning of conversation
    • 35. Disconnect from your technology
  • Make meetings more productive
  • 36. Getting Organized
    Step #1: Decide on a tool to keep track of your “to – do” list, goals, and appointments
  • 37. Getting Organized
    www.FranklinPlanner.com
    www.moleskines.com
    When choosing a date book,
    • Pick one that has lines big enough for your writing
    • 38. Choose one that is comfortable for you to carry or keep at your desk
    • 39. Consider your needs:
    • 40. Page per day, week
    • 41. Blank pages or lined
    • 42. Calendar pages
    • 43. Pockets for receipts, etc.
    • 44. Appointment pages
  • Getting Organized-Electronic Organizers
    Advantages of Electronic Organizers (Smart Phones)
    • Easy to carry
    • 45. Lots of functionality
    • 46. Work with other organization tools
    • 47. Great for multitasking
    Disadvantages of Electronic Organizers
    • Expensive
    • 48. Technology is constantly changing
    • 49. Great for multitasking
  • Software Programs
    Microsoft Outlook
    Sage ACT!
    • Only work if you use them consistently
    • 50. Use programs like this to create GOOD habits
  • FREE ORGANIZATION TOOLS
    • Google
    • 51. Yahoo!
    • 52. MSN
    • 53. Mozilla Sunbird
    Advantages:
    • FREE
    • 54. User Friendly
  • Getting Organized
    • Pencil in birthdays, anniversaries, meetings, and events you know of in advance
    • 55. Make a list of your immediate, short term, and long term goals
    • 56. Make a “to-do” list your process (good habits)
    • 57. Begin each day, week, month, year with your “master task list”
    Step #2: PRIORITIZE, PRIORITIZE, PRIORITIZE
  • 58. Getting Organized
    Today
    This Week
    This Month
    This Year
    My Dreams for the future
  • 59. Tips for Prioritizing
    • Break goals up into manageable tasks
    • 60. Create a timeline-set milestones
    • 61. Do the hardest thing first
    • 62. Organize blocks of time-but don’t over-schedule yourself
    • 63. Leave some free time in your schedule (Yes, I said that)
    • 64. Really consider what’s URGENT and what is not
  • Prioritizing
  • 65. Email
  • 66. Getting Organized
    Step #3: Don’t over schedule, and don’t think that you have to “do it all”.
  • 67. Getting Organized
    • Guess what? Your time is YOURS! Not having time for the “things you really want to do” isn’t a good excuse
    • 68. Being organized will help you to free up time for fun, family, exercise, etc.
    • 69. Block off time for these things. They are an important part of your schedule.