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Integrating Google Apps for Education in Sakai OAE

Integrating Google Apps for Education in Sakai OAE

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    GA4E integration slides GA4E integration slides Presentation Transcript

    • Integrating Google Apps for Education in Sakai OAE Rachel Hollowgrass Use Experience Designer University of California, BerkeleyJune 13, 20122012 Jasig Sakai ConferenceAtlanta GA, US
    • Background } UC Berkeley is adopting Google Apps for Education (GA4E): ◦ Google Docs ◦ Gmail ◦ Google Calendar } Needed plans for functional integration into Sakai OAE. } Started off looking at GA4E specifics, but realized there are generalizable needs. } These ideas are based on user research at Berkeley. } Input from other institutions is needed.GA4E Integrationwith Sakai OAE 2012 Jasig Sakai Conference 2
    • Context } Sakai OAE has collaboration at its core. } GA4E integration can extend this collaboration to include ◦ Coordination of time and resources (Calendar) ◦ New kinds of content (Docs) ◦ More integrated communication (Gmail) } This integration suggests adjustments to OAEs user interface framework.GA4E Integrationwith Sakai OAE 2012 Jasig Sakai Conference 3
    • Disclaimer } Sketches illustrate possible navigation hierarchy and some interaction. } Sketches are not proposed visual designs.GA4E Integrationwith Sakai OAE 2012 Jasig Sakai Conference 4
    • New Top Level Navigation Google Docs Gmail Google Docs included included Calendar Can include data from Google CalendarAs Icons with Update Badges Current location indicator 5
    • Individual Applications Google Docs Google Calendar GmailGA4E Integrationwith Sakai OAE 2012 Jasig Sakai Conference 6
    • Google Docs First class citizens in OAE } Adding/sharing } Viewing - aggregate and individual } Editing } Indexing/searchingGA4E Integrationwith Sakai OAE 2012 Jasig Sakai Conference 7
    • Google Docs: Document in My Content (FKA My Library) Google Doc 8
    • Google Docs: Adding a Google Doc to Sakai OAENew Option•Add from my Google Docs files via Add Content 9
    • Google Docs: Add/Sync settings Options •Add individual files via Add Content •Sync all automatically 10
    • Google Docs: Viewing in Sakai OAEOption: Edit 11
    • Google Docs: Editing in Sakai OAEEmbedded Google Docs editor 12
    • Google Calendar Primacy of assignments } See all assignments in one place } Data lives in OAE } Integration with external systems ◦ Graceful degradationGA4E Integrationwith Sakai OAE 2012 Jasig Sakai Conference 13
    • Google Calendar Authoring } Event and task authoring stays in Google Calendar } Assignment authoring ◦ Receiving assignments very important to students ◦ Authoring adds to faculty workload ◦ Need compelling value proposition for faculty ◦ A great user exerienceGA4E Integrationwith Sakai OAE 2012 Jasig Sakai Conference 14
    • Google Calendar Phase 1: Events and tasks 15
    • Google Calendar Phase 2: Events, tasks and assignments 16
    • Google Calendar Features ◦ Data shown in phase 1 is ◦ Assignment-specific data such as supported by standards-compliant inline links to readings, Submit calendar systems including Google links, etc. Calendar. New data in Phase 2 ◦ Items within an assignment with includes separation of assignments individual check boxes (sub- from tasks, and rich data for class items). events and assignments. Phase 2 data is not supported by Google ◦ Assignments that can be marked Calendar or other standards- as complete/incomplete but not compliant calendar systems. deleted. ◦ Grouping calendar collections for ◦ Archiving of assignments and classes. tasks. ◦ Separation of assignments from ◦ Display of multiple task lists at one tasks. time. ◦ Assignment titles as links.GA4E Integrationwith Sakai OAE 2012 Jasig Sakai Conference 17
    • Google Calendar Issues to resolve ◦ What happens at the end of the semester? ◦ May need to provide a way for users to set and sort by priorities for tasks and ◦ What is the relationship between assignments. Also need a graphical way assignments and portfolios? to communicate urgency such as "due ◦ Coloring of calendars and lists: Too many very soon" and "overdue." investigate use organizing principles at work here. Near- of color for this. monochrome may be the best visual ◦ Which data is within CalCentral? This has design. implications for searching. ◦ Authoring calendar items: Data is richer ◦ Need to design filtering, and views for than Google Apps supplies, so authoring day, week and month. will need to be in CalCentral. But there can be a representation of each task, ◦ User feedback is needed on the labels assignment and event in an external "Assignment" "Task" and "Event". calendar system. ◦ Grey-out check boxes are intended to signify boxes that will be automatically checked when an assignment is submitted. All check boxes shown need graphic redesign.GA4E Integrationwith Sakai OAE 2012 Jasig Sakai Conference 18
    • Google Calendar Other Functions } Finding group meeting times } Office hours ◦ Limited access to someone elses calendar } View options ◦ Who can see ◦ What they can see ◦ Open vs. Free/Busy vs. PrivateGA4E Integrationwith Sakai OAE 2012 Jasig Sakai Conference 19
    • Google Calendar Policy } Adding and inviting people to events } Adding tasks ◦ Example: File for graduation ◦ Proposal: Registrar adds this to all relevant students’ task list } Adding assignments ◦ Proposal: Instructors add assignments to their student’s assignments listGA4E Integrationwith Sakai OAE 2012 Jasig Sakai Conference 20
    • Gmail } Challenges ◦ Users want one mail system ◦ OAE messages and external email seen as competitors } Advantages of OAE messaging ◦ Privacy is preserved until agents are proven trustworthy by not requiring the sharing or personal information such as an email address when: – Making contact (cf LinkedIn) – Inviting or adding a person to join a group ◦ Messaging to OAE groups (“email in”)GA4E Integrationwith Sakai OAE 2012 Jasig Sakai Conference 21
    • Gmail } Users request that ◦ Messages about OAE activities be sent out by email (“email out”). } Types of OAE messages ◦ Invitations to be a contact and to join a group ◦ Changes to shared content ◦ Comments on content, etc. } User settings for email out ◦ Types of activities that are communicated about ◦ format (digest vs. individual messages)GA4E Integrationwith Sakai OAE 2012 Jasig Sakai Conference 22
    • Gmail: Viewing in Sakai OAEEmbedded Gmail interface 23
    • Other Functionality } Announcements } Blogging While not part of recent investigations at Berkeley, announcements and blogging are desirable features for inclusion in OAE. These are available in GA4E. Whether OAE builds them or institutions integrate the Google versions, our community will benefit from these features.GA4E Integrationwith Sakai OAE 2012 Jasig Sakai Conference 24
    • Resources There is a group in the Sakai OAE community instance for discussion GA4E: https://oae-community.sakaiproject.org/~google-apps-for- education-oae Text Anyone can join.GA4E Integrationwith Sakai OAE 2012 Jasig Sakai Conference 25
    • Thank You Rachel Hollowgrass University of California, Berkeley rhollow@berkeley.edu TextGA4E Integrationwith Sakai OAE 2012 Jasig Sakai Conference 26