63878

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63878

  1. 1. Copyright 2004 - The Enterprise FoundationDeveloping a Child Care CenterFacilities Development and Operations SpreadsheetsInstructionsThe following worksheets are designed to help you determine the costs of developing andoperating a child care center.The Project Sources and Uses lists project assumptions, sources and terms of fundsavailable, and summary uses of fundsThe Development Budget shows project uses, the total development costs of the projectincluding acquisition, the total construction number, lending, startup, legal, accounting,etc.--all costs outside of the regular annual operations budget.The Construction Budget shows the breakdown of the construction number in thedevelopment budget, e.g. electrical, plumbing, carpentry, drywall, etc.The Two-Year Cash Flow budget is a both a planning tool for two years of operatingcosts and also shows the capacity of the project to pay debt service on any loans.
  2. 2. Child Care Loan Sources & UsesOrganization:Project:Address:ASSUMPTIONS * Please note that the blue boxes require information for the user to input,Site square footage the black boxes are calculated numbers (and protected).Building square footage:Total possible # of children servedProduction overheadPayment/performance bondGeneral contractors feeContingencyAvg. registration feeAvg. private tuition per child per monthAvg. Head Start tuition per child per monthAvg. public subsidy tuition per child per month #DIV/0! Infant state subsidy tuition per child per month Toddler state subsidy tuition per child per month School age state subsidy tuition per child per month Special needs state subsidy tuition per child per monthAvg. tuition per child per month #DIV/0!Avg. food program revenue per child per monthRevenue Loss Factor (Non-enrollment & AFS Income)Avg. annual registration fee increaseAvg. annual private tuition increaseAvg. Head Start tuition increaseAvg. annual public subsidy increaseAvg. annual child tuition increase #DIV/0!Avg. annual food program increaseAnnual expense increaseAnnual teacher/asst. salary increaseAnnual director/non-teaching salary increase
  3. 3. Child Care Loan Sources & Uses Organization: Project: Address: SOURCES Interim Description Type Amount Rate Term (mo.) Start Date Status Notes1234 Subtotal $- Permanent # of Months in First Year: 4 Description Type Amount Rate Term (yrs.) Start Date Payment Status and Notes1 Bank Loan (" ") 1 only #NUM!2 $03 $04 $05 $06 $07 $08 $0 Subtotal $- Type: 1 = amortizing, 3 = accruing interest only, NOTE: If there is no loan, make the Term =1, Type =2 Status: Committed, Application, Approached, Prospective USES Acquisition $- Hard costs $- Soft costs $- Lending costs $- Other start-up costs $- Total development budget $- Surplus/Gap $0
  4. 4. Child Care Loan General Development BudgetOrganization: -Project: -Address: -USESAcquisition Costs $ per Sq. Ft. $ per Max ChildBuilding #DIV/0! #DIV/0!Land #DIV/0! #DIV/0!Subtotal $- #DIV/0! #DIV/0!Hard Costs $ per Sq. Ft. $ per Max ChildPlayground Equipment #DIV/0! #DIV/0!Signs #DIV/0! #DIV/0!Construction $- #DIV/0! #DIV/0!Subtotal $- #DIV/0! #DIV/0!Soft Costs $ per Sq. Ft. $ per Max ChildAccounting $- #DIV/0! #DIV/0!Appraisal #DIV/0! #DIV/0!Architectural/engineering #DIV/0! #DIV/0!Const. loan interest #DIV/0! #DIV/0!Developers fee #DIV/0! #DIV/0!Development consultant #DIV/0! #DIV/0!Engineering #DIV/0! #DIV/0!Environmental #DIV/0! #DIV/0!Geotechnical #DIV/0! #DIV/0!Insurance #DIV/0! #DIV/0!Interest Carry** #DIV/0! #DIV/0!Legal #DIV/0! #DIV/0!Market study #DIV/0! #DIV/0!Marketing / lease-up #DIV/0! #DIV/0!Operating reserve #DIV/0! #DIV/0!Performance bond #DIV/0! #DIV/0!Permits and fees #DIV/0! #DIV/0!Property taxes #DIV/0! #DIV/0!Soft cost contingency #DIV/0! #DIV/0!Survey #DIV/0! #DIV/0!Sewer and water tap fees #DIV/0! #DIV/0!Taxes #DIV/0! #DIV/0!Title and recording #DIV/0! #DIV/0!Zoning change #DIV/0! #DIV/0!Misc. #DIV/0! #DIV/0!Subtotal $- #DIV/0! #DIV/0!** Including Enterprise Loan (predevelopment/acquisition only)
  5. 5. Child Care Loan General Development BudgetOrganization: -Project: -Address: -Lending Costs (all loans) $ per Sq. Ft. $ per Max ChildInspection fees $- #DIV/0! #DIV/0!Appraisal #DIV/0! #DIV/0!Transfer taxes/Recording fees #DIV/0! #DIV/0!Acquisition loan fees #DIV/0! #DIV/0!Const. loan fees #DIV/0! #DIV/0!Permanent loan fees #DIV/0! #DIV/0!Permanent closing costs #DIV/0! #DIV/0!Legal - associated with loans #DIV/0! #DIV/0!Misc. fees #DIV/0! #DIV/0!Subtotal $- #DIV/0! #DIV/0!Additional Startup Needs $ per Max ChildMoving #DIV/0!Initial working capital #DIV/0!Equipment #DIV/0!Materials #DIV/0!Subtotal $- #DIV/0!Development BudgetTotal Development Budget $- #DIV/0! #DIV/0!
  6. 6. Child Care Loan Construction BudgetOrganization: -Project Name: -Address: -USESConstruction Budget $ $ per Sq. Ft.Appliances #DIV/0!Cabinets and counters #DIV/0!Carpentry #DIV/0!Ceiling #DIV/0!Concrete work #DIV/0!Curb/driveway #DIV/0!Demolition #DIV/0!Doors and windows #DIV/0!Drywall #DIV/0!Electrical #DIV/0!Elevator #DIV/0!Fence #DIV/0!Fire alarm/security system #DIV/0!Footer/slab/concrete #DIV/0!Floor coverings #DIV/0!Framing #DIV/0!Glass/storefront #DIV/0!Grading/soil treatment #DIV/0!Hardware #DIV/0!HVAC #DIV/0!Inspections #DIV/0!Insulation #DIV/0!Landscaping #DIV/0!Masonry #DIV/0!Metal studs #DIV/0!Misc. labor #DIV/0!Paint/wall coverings #DIV/0!Permit #DIV/0!Plumbing #DIV/0!Reinforcement #DIV/0!Roof / trusses / gutters #DIV/0!Sprinklers #DIV/0!Storm sewer #DIV/0!Structural steel #DIV/0!Surveying/plat #DIV/0!Temp utilities #DIV/0!Tile and ceramic work #DIV/0!Trash removal #DIV/0!Trim #DIV/0!Utilities #DIV/0!Subtotal $- #DIV/0!General conditions #DIV/0!Subtotal $- #DIV/0!General contractors fee $- #DIV/0!Production overhead $- #DIV/0!Payment/performance bond $- #DIV/0!Subtotal $- #DIV/0!Contingency $- #DIV/0!Total $- #DIV/0!
  7. 7. Child Care Loan Operating Two-Year Cashflow BudgetOrganization: -Project: -Address: - YEAR 1Total Number of Children Err:508 0 0 0 0 0 0 0 0 0 0 0 Infant 0 Toddlers 0 School Age 0 Special Needs 0Beginning Cash Balance $0 Err:508 Err:508 Err:508 Err:508 Err:508 Err:508 Err:508 Err:508 Err:508 Err:508 Err:508 Err:508INFLOW % of Rev.Registration fees Err:508 Err:508 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Err:508 Err:508Private tutition Err:508 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Err:508 Err:508Head Start tuition (if applicable) Err:508 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Err:508 Err:508State subsidy tuition $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Err:508Food program revenue Err:508 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Err:508 Err:508Other revenue: $0 Err:508 Revenue loss factor on state subsidy income - - - - - - - - - - - - - Total Revenues $- Err:508 Err:508 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Err:508Working Capital Loan Amount -Cash Available $- Err:508 Err:508 Err:508 Err:508 Err:508 Err:508 Err:508 Err:508 Err:508 Err:508 Err:508 Err:508OUTFLOWVariable CostsTeachers and assistants $0 Err:508Payroll taxes & benefits (var. payroll only) $0 Err:508Food $0 Err:508Capital CostsMoving $-Equipment $-Materials $-Fixed CostsDirectors and other non-teaching salary/benefits $0 Err:508Accounting & legal $0 Err:508Administration $0 Err:508Advertising $0 Err:508Contingency $0 Err:508Education supplies/equipment $0 Err:508Insurance $0 Err:508Janitorial $0 Err:508License fees & dues $0 Err:508Office supplies/equipment $0 Err:508Owners draw $0 Err:508Payroll taxes & benefits (fixed payroll only) $0 Err:508Property management $0 Err:508Property taxes $0 Err:508Repairs & maintenance $0 Err:508Taxes $0 Err:508Telephone $0 Err:508Training $0 Err:508Transportation $0 Err:508Utilities $0 Err:508Other expenses $0 Err:508Payment to replacement reserve $0 Err:508Payment to operating reserve $0 Err:508 $0 Err:508Total Expenses $- $- $- $- $- $- $- $- $- $- $- $- $- $0 Err:508Debt Service
  8. 8. Child Care Loan Operating Two-Year Cashflow BudgetOrganization: -Project: -Address: - YEAR 1 Bank Loan (" ") 1- 2- 3- 4- 5- 6- 7- 8- 9- 10- 11- 12- Total % of Rev. Principal Paid #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! Interest Paid $- #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! Total 0.00% $- #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! 0 Principal Paid $- $- $- $- $- $- $- $- $- $- $- Interest Accrued $- $- $- $- $- $- $- $- $- $- $- $- $- Interest Paid 0% $- $- $- $- $- $- $- $- $- $- $- $- Total Paid #NUM! $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $0 Err:508 0 Principal Paid $- $- $- $- $- $- $- $- $- $- $- Interest Accrued $- $- $- $- $- $- $- $- $- $- $- $- $- Interest Paid 0% $- $- $- $- $- $- $- $- $- $- $- $- Total Paid #NUM! $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $0 Err:508 0 Principal Paid $- $- $- $- $- $- $- $- $- $- $- Interest Accrued $- $- $- $- $- $- $- $- $- $- $- $- $- Interest Paid 0% $- $- $- $- $- $- $- $- $- $- $- $- Total Paid #NUM! $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $0 Err:508 0 Principal Paid $- $- $- $- $- $- $- $- $- $- $- Interest Accrued $- $- $- $- $- $- $- $- $- $- $- $- $- Interest Paid 0% $- $- $- $- $- $- $- $- $- $- $- $- Total Paid #NUM! $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $0 Err:508 0 Principal Paid $- $- $- $- $- $- $- $- $- $- $- Interest Accrued $- $- $- $- $- $- $- $- $- $- $- $- $- Interest Paid 0% $- $- $- $- $- $- $- $- $- $- $- $- Total Paid #NUM! $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $0 Err:508 0 Principal Paid $- $- $- $- $- $- $- $- $- $- $- Interest Accrued $- $- $- $- $- $- $- $- $- $- $- $- $- Interest Paid 0% $- $- $- $- $- $- $- $- $- $- $- $- Total Paid #NUM! $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $0 Err:508 0 Principal Paid $- $- $- $- $- $- $- $- $- $- $- Interest Accrued $- $- $- $- $- $- $- $- $- $- $- $- $- Interest Paid 0% $- $- $- $- $- $- $- $- $- $- $- $- Total Paid #NUM! $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $- $0 Err:508 Total Outflow $0 #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! Net Inflow/Outflow $0 Err:508 Err:508 #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! #NUM! Err:508 Err:508 End Cash Balance $0 Err:508 Err:508 Err:508 Err:508 Err:508 Err:508 Err:508 Err:508 Err:508 Err:508 Err:508 Err:508 BREAK EVEN ANALYSIS Month 12 Annual Variable Costs Expenses Expenses Explanation Fixed Costs $- $- total variable expenses $- $- total expenses minus variable expensesTIMING ASSUMPTIONS-----------------------------------------------------------------------------

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