Managing Google Apps


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Training slides for improving productivity with Google Apps, including mail, contacts, appointments, tasks, and documents.

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Managing Google Apps

  1. 1. Email, Calendar, and Documents
  2. 2. Appointments Tasks Contacts Documents Email
  3. 3. The Inbox contains new and unfiled messages All Mail archives all sent or received messages
  4. 4. Labels help you organize your messages into categories Labels can be organized into categories/ sub-categories
  5. 5. Select the message(s) Select the label icon Select the label(s) to apply or create a new label
  6. 6. Select the message(s) Select the move icon Select the label to move the message
  7. 7. The Settings menu allows you to customize your Gmail experience Each tab contains several options
  8. 8. With Conversation view ON, when you delete an email you also delete all sent items related to it Send & Archive will send your reply and archive the original message by moving it to the All Mail folder
  9. 9. Managed by User Managed by MICDS
  10. 10. Add contact information; more fields are available.
  11. 11. Groups are distribution lists. Any Group you create is private to you; groups created by MICDS are available to every user.
  12. 12. You can also open the Directory, select users, and add them to your Group.
  13. 13. Fill in the title, date, time, and frequency of the appointment Add the location, description, and reminders Invite guests Free times Free times
  14. 14. Don’t forget to Save and Send!
  15. 15. Click on an empty space in Month view or in the All Day section and select the Task option. A task’s due date can be moved by dragging
  16. 16. Add a new task, name it, and edit the details Set the due date and add notes
  17. 17. Notice the task is added to the top of the Task List and the original email is attached
  18. 18. Click the Untitled document field to rename the file The document auto-saves every time you make a change
  19. 19. Click the Upload icon and select the file(s) to move to Drive Decide if you want to convert the file into a Google format
  20. 20. List of who has what type of access Invite people by email address Choose the level of access then Share and save
  21. 21. Open the calendar event you want to edit Click Add attachment
  22. 22. Navigate to the document and click Select
  23. 23. Documents you create/own; synched to your PC Documents others create/own; NOT synched to your PC Simultaneous editors: YES Simultaneous editors: NO