Email, Calendar, and
Documents
Appointments
Tasks
Contacts
Documents
Email
The Inbox contains
new and unfiled
messages
All Mail archives
all sent or received
messages
Labels help you organize your messages
into categories
Labels can be organized into categories/
sub-categories
Select the message(s)
Select the label icon
Select the
label(s) to
apply or create
a new label
Select the message(s)
Select the move icon
Select the label
to move the
message
The Settings menu allows you to
customize your Gmail experience
Each tab contains several options
With Conversation view ON,
when you delete an email
you also delete all sent items
related to it
Send & Archive will send ...
Managed by User Managed by MICDS
Add contact
information;
more fields
are available.
Groups are distribution lists. Any Group
you create is private to you; groups
created by MICDS are available to every
user.
You can also open the Directory, select
users, and add them to your Group.
Fill in the title, date, time,
and frequency of the
appointment
Add the location,
description, and
reminders
Invite guests...
Don’t forget to Save and Send!
Click on an empty
space in Month
view or in the All
Day section and
select the Task
option.
A task’s due date
can be moved...
Add a new task,
name it, and edit
the details
Set the due
date and
add notes
Notice the task is added to the top of
the Task List and the original email is
attached
Click the Untitled
document field to
rename the file
The document
auto-saves every
time you make a
change
Click the Upload icon
and select the file(s)
to move to Drive
Decide if you want
to convert the file
into a Google format
List of who has what
type of access
Invite people by
email address
Choose the level of
access then Share
and save
Open the calendar
event you want to
edit
Click Add
attachment
Navigate to the document and
click Select
Documents you
create/own;
synched to your PC
Documents others
create/own; NOT
synched to your PC
Simultaneous editors: YES...
Managing Google Apps
Managing Google Apps
Managing Google Apps
Managing Google Apps
Managing Google Apps
Managing Google Apps
Managing Google Apps
Managing Google Apps
Managing Google Apps
Managing Google Apps
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Managing Google Apps

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Training slides for improving productivity with Google Apps, including mail, contacts, appointments, tasks, and documents.

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Managing Google Apps

  1. 1. Email, Calendar, and Documents
  2. 2. Appointments Tasks Contacts Documents Email
  3. 3. The Inbox contains new and unfiled messages All Mail archives all sent or received messages
  4. 4. Labels help you organize your messages into categories Labels can be organized into categories/ sub-categories
  5. 5. Select the message(s) Select the label icon Select the label(s) to apply or create a new label
  6. 6. Select the message(s) Select the move icon Select the label to move the message
  7. 7. The Settings menu allows you to customize your Gmail experience Each tab contains several options
  8. 8. With Conversation view ON, when you delete an email you also delete all sent items related to it Send & Archive will send your reply and archive the original message by moving it to the All Mail folder
  9. 9. Managed by User Managed by MICDS
  10. 10. Add contact information; more fields are available.
  11. 11. Groups are distribution lists. Any Group you create is private to you; groups created by MICDS are available to every user.
  12. 12. You can also open the Directory, select users, and add them to your Group.
  13. 13. Fill in the title, date, time, and frequency of the appointment Add the location, description, and reminders Invite guests Free times Free times
  14. 14. Don’t forget to Save and Send!
  15. 15. Click on an empty space in Month view or in the All Day section and select the Task option. A task’s due date can be moved by dragging
  16. 16. Add a new task, name it, and edit the details Set the due date and add notes
  17. 17. Notice the task is added to the top of the Task List and the original email is attached
  18. 18. Click the Untitled document field to rename the file The document auto-saves every time you make a change
  19. 19. Click the Upload icon and select the file(s) to move to Drive Decide if you want to convert the file into a Google format
  20. 20. List of who has what type of access Invite people by email address Choose the level of access then Share and save
  21. 21. Open the calendar event you want to edit Click Add attachment
  22. 22. Navigate to the document and click Select
  23. 23. Documents you create/own; synched to your PC Documents others create/own; NOT synched to your PC Simultaneous editors: YES Simultaneous editors: NO

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