Ref works workshop 22 may 2014


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Ref works workshop 22 may 2014

  1. 1. How to manage your citations using RefWorks
  2. 2. Why use RefWorks? • Create a personal database accessible from any computer linked to the Internet without having to download or install special software; • Import and store an unlimited number of references from databases–search results from a wide variety of databases can be automatically exported into RefWorks with the click of a button; • Organize and manage references–sort and file references quickly and easily using folders; • Search references by keyword, author, journal title; • Use Write-N-Cite together with MS Word to automatically insert in-text citations into documents and create bibliographies in the citation style of your choice. Introducing RefWorks
  3. 3. Find RefWorks at UCT Libraries Go to: Go to ‘Research Help’ and then click on ‘RefWorks’ / ‘Access RefWorks’ (Please remember that if you are not on campus click the OFF CAMPUS LOGIN button to login to the library resources before you login to RefWorks.)
  4. 4. Log in to RefWorks Or sign up for a new account Sign up to RefWorks at UCT Libraries
  5. 5. Sign up to RefWorks at UCT Libraries
  6. 6. HOW DO WE GET REFERENCES INTO REFWORKS?  Import directly from certain online databases (see:  Import text files containing references from online databases (see:  Manually enter the reference (see:  Use ‘RefGrab It’ to import information from a website. (see:  Searching online catalogues within RefWorks and importing them into RefWorks. (see:  Rss Feeds (see:
  7. 7. Find RefWorks HELP at UCT Libraries
  8. 8. Click on the page tabs above to access instructional slideshows. Click on these links for support & instructional material from RefWorks. Find RefWorks GUIDE at UCT Libraries
  9. 9. Finding HELP in RefWorks
  10. 10. DIRECT IMPORT using Web of Science From ‘Search & Find’ choose Databases
  12. 12. Web of Science Direct Import to RefWorks Change drop down menu to topic Change timespan to limit your search to specific years
  13. 13. Web of Science Click on FULL TEXT and then SFX
  14. 14. The full text is available from ScienceDirect Click on the GO button. Web of Science - SFX SFX will tell you if the article is available in full text or not. There is also a link here to the library catalogue (ALEPH) if you want to see if the print version is available.
  15. 15. Click on Download PDF to get the full text.
  16. 16. Save the article to your computer Web of Science – Save the article
  17. 17. Tick the box. Export the information (bibliographic details) to RefWorks Web of Science – Save to RefWorks
  18. 18. Login to RefWorks
  19. 19. Direct Import to RefWorks
  20. 20. Click on the magnify icon to view all the information that was imported Direct Import to RefWorks
  21. 21. Check the author, title, periodical name, volume, issue, page numbers, edition, publisher, year of publication and any other information needed for the bibliography style you need to use. Use the edit button to make any changes.
  22. 22. Click on the edit icon How to attach files to a reference
  23. 23. How to attach files to a reference
  24. 24. Choose the saved file on your computer and click ‘open’
  25. 25. How to open files that are attached to a reference
  26. 26. Search for references Use the search box to search for references in your database. A search will include searching in ATTACHMENTS if you click on the paper clip icon.
  27. 27. For a full list of all the Direct Export partners available see: DIRECT IMPORT
  28. 28. Organising your results in RefWorks Now that you have done your research and imported your references you might want to organise them.
  29. 29. Create a folder in RefWorks Click the ‘New Folder’ tab to create a new folder Type the Name of your new folder and click ‘Create’. You also have the option of creating a subfolder. Create as many folders as you wish.
  30. 30. Organising your results in RefWorks View all your folders by clicking on the ‘Organize & Share Folders’ tab Here is the new folder we just created Share folders – click on the green arrow icon.
  31. 31. This folder is shared Share a folder
  32. 32. Share your database
  33. 33. Hover your mouse over the grey area of the reference you want to move. The quad arrow icon will appear. Drag and drop your reference into the folder on the right of the screen. How to get your references into folders You’ll receive a success message ...
  34. 34. Generate a bibliography “Format a Bibliography from a List of References” allows you to generate a bibliography (in the output format you choose) based on all the references in your database, selected references or only references in a specific folder.
  35. 35. Generate a simple reference list First choose the references you want to include in your reference list. Choose selected references from all references or Choose selected references from a specific folder
  36. 36. Generate a bibliography Click on the “Create Bibliography” button.
  37. 37. Generate a bibliography There are many bibliography styles to choose from. Select a style - we’re going to use the Harvard UCT style for our bibliography
  38. 38. Generate a bibliography Click “Create Bibliography” Select “References to include”. Choose the end result for your file.
  39. 39. If your reference list does not download automatically you will be prompted to click either one of the links below. The first link will download your Word document. The second link sends you an email with the document attached. OR Generate a bibliography
  40. 40. Save your document to your computer or to a disk Generate a bibliography
  41. 41. The reference list/bibliography opens in a Word document. Save your document. You can copy and paste your completed bibliography into your paper. Generate a bibliography
  42. 42. Write-N-Cite allows you to write your paper in Microsoft Word and insert citations directly from RefWorks with the click of a button. Then Write-N-Cite will create your in text citations and your bibliography in your paper. Write-N-Cite
  43. 43. Write-N-Cite requires you to download a small (free) program that provides access to an abbreviated version of your RefWorks account while you are working in MS Word. You won’t be able to add, edit or delete references, but you will be able to search, view and cite them. Write-N-Cite
  44. 44. Write-N-Cite In RefWorks go to “Tools” then to Write-N-Cite
  45. 45. After you have downloaded the software, all you need to do is open Microsoft Word and you can open Write-N-Cite from there (Windows users only) Write-N-Cite
  46. 46. Write-N-Cite for Windows installs a RefWorks Tab within your Microsoft Word document. Click on the RefWorks Tab to reveal the Write-n-Cite commands on the ribbon. Microsoft Word Window Write-N-Cite
  47. 47. How to use Write-N-Cite: Write-N-Cite
  48. 48. Presented and compiled by Jen Eidelman Email: Ph: 021 650 2773 Thank you!