Time Stress
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Time Stress






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Time Stress Time Stress Presentation Transcript

  • Time and Stress Management CS7001 Workshop Idris Hsi November 15, 1999
  • Time Management
    • Step 1 - List Your Tasks.
    • Step 2 - Fill In Schedule
    • Step 3 - Stop When Day/Week Is Full
    • Step 4 - If Tasks Remain, Remove Time From Nonessential Tasks (i.e., Sleeping, Eating), Go To Step 2.
  • Stress Management
    • Happy Hour - Friday at 6!
  • In Conclusion
    • You All Know How To Manage Your Time and Stress.
    • But wait……
      • Are there less masochistic ways to use time?
      • And what is this stress thing anyhow?
  • Goals of this Workshop
    • Examine Different Ways of Viewing Time
    • Review Some Heuristics For Using Time
    • Dealing with Stress (And Dangers of Long Term Stress)
    • Grad School Survival Guidelines
  • Task not Time Management
    • Time - Constant or Variable?
    • Managing Time a Problem of Estimation
      • Difficult to Estimate Variable Tasks
      • Difficult to Account For Sources of Noise
    • Better to Manage Around Tasks
  • Covey’s Time (Task) Management Matrix ©
  • Heuristics for Organizing Tasks
    • Priority Order
    • Task Duration
    • Category Order
    • Traveling Salesman
  • Using Small Bits
    • Optimize for Large Chunks
      • Small Bits are Unavoidable (5, 10, 15 min)
    • Making Them Useful
      • Planning (At least 10 minutes a day)
      • Cleaning / Organization Chores
      • Communication - Email, Phone Call
      • Creativity / Brainstorming
      • Small Tasks
  • The Art of Procrastination
    • Art of Delaying the Inevitable
    • Where can you lose time?
      • Worrying about finishing on time.
      • Worrying about the final outcome.
      • Distractions.
      • Doing “unimportant” things first.
  • The Zen of Time Usage
    • “When You Wash The Dishes,
    • Wash the Dishes.”
  • The Principle Of Immersion
    • “ All Tasks Require A Period of Immersion in Direct Proportion to Their Difficulty.”
    • DeMarco and Lister Peopleware , (1987)
      • Context Shifts in Work
      • Interruptions require 15 minutes of reorientation.
    • Important to Consolidate by Context
  • Some Days Are Impossible
    • In spite of best efforts - It’s still impossible to get everything done.
    • Partly the Environment or too many commitments.
    • This can lead to stress.
  • What is Stress?
    • In the Good Old Days on the Serengeti….
    • Flight or Fight Mechanisms (Adrenaline)
    • Problems with Modern Life
    • Survival Still Threatened
  • Manifestations of Stress
    • Sources
      • Personal Pressure to Succeed
      • Financial Problems
      • Relationship Problems
      • Holidays
    • Manifestations
      • Increased Heart Rate, Sleeplessness, Anxiety, Variable Appetite
  • Long Term Stress
    • Being in Panic Mode all the time
    • Learned Helplessness
    • Can lead to numerous health problems
    • Can lead to Burnout
  • Managing Stress
    • Redirect it into your work.
    • Exercise.
    • Keep a Regular Schedule (Eating, Sleeping, etc.)
    • Eliminate or Reduce the Sources of Stress
      • Most things aren’t THAT important.
      • Seek help / advice from others.
  • Active Inactivity
    • “Music is the Space Between Notes” - Claude Debussy
    • Creating Empty Spaces in Life is Essential.
  • Artifacts for Staying on Track
    • 10 Minutes a day for planning.
    • Flexible Scheduling
    • Automated Schedulers - Netscape Calendar, Microsoft Schedule, Outlook, Palm Pilot
    • Pad of Paper - Running to-do list, place for unloading.
    • A Watch
  • Developing The Habit
    • Takes Discipline and Practice to Have Good Time Management Skills
    • Develop Skills Incrementally
      • Start by developing a realistic schedule
      • Build in reward system for finishing things
    • Over time, it’ll become second nature.
  • The Big Picture
    • Important to know when you’ve done all that you can.
    • Don’t schedule more than is humanly possible.
    • Don’t stress about things that you can’t control.
    • Keep the long term goals in mind. (The PhD)