Business Office

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Business Office

  1. 1. We provide quality student services, whichmeet the educational, personal, career, or social needs of our students. Hours of Service: Monday – Thursday: 8:00 a.m. -7:00 p.m. Friday 8:00 a.m. until 4:00 p.m.
  2. 2. THE MISSION OF BUSINESS OFFICEIt is the mission of the Business Office to exceed our customers’expectations by providing exceptional customer service. The Business Office is committed to assisting our students in achieving their academic goals by providing financial services as follows:  Maintaining accurate financial records  Explanation of charges and credits on your student account statements  Billing  Make payment arrangements  Receive payments  Financial counseling  1098t tax information processing  Important Business Office links:  Tuition Discount Affidavit (for students who are Corporate Partner employees only)  Promissory Note (for cash paying Distant Learners only)  Student Funds disbursement calendar  For Your Financial Information document  Business Office contact information  Schedule a One on One Appointment
  3. 3. FOR YOUR FINANCIAL INFORMATION A student is considered to have entered a class if he/she attends a classroom session or participates in an online assignment. Drop/Add Period  The first week of each term is the drop/add period. When a student wants to add or drop a class, the desired change must be communicated to the Registrar’s Office by the end of the first week of the term. At the end of the first week of the term, the student status will be permanent for the whole term, both in terms of charges for classes and in amount of financial aid eligibility. There are no refunds of charges for individual classes dropped after the first week Four-in-a-row  If a student is absent from the first three sessions of any class, he/she will automatically be dropped from that class. When a student is absent from all classes for four sessions in a row, he/she will be automatically withdrawn from school. Withdrawal  Prior to withdrawing from school, the student MUST meet with the Business Office and Financial Aid Office to discuss the financial impact of withdrawing. The student must report to the Registrar’s Office to withdraw from the University. The date the student notifies the University Registrar of withdrawal is considered the date of withdrawal. Tuition and fees will be charged on a pro rata basis (rounded up to the nearest 10%) through 50% of the trimester, plus an administrative fee of no greater than $100. After 50% of the trimester, 100% of tuition and fees will be charged. Financial Impact of Withdrawal  When a student withdraws from school, he/she could become ineligible for federal or state funding. Hodges University participates in the Florida Resident Access Grant (FRAG), Federal Supplemental Educational Opportunity Grant (SEOG), Florida Student Assistance Grant (FSAG), and Pell Grant. A withdrawal from school may affect the student’s eligibility for any, or all, of these assistance programs.
  4. 4. FOR YOUR FINANCIAL INFORMATION Student Responsibility, Refund Appeals Process  It is the responsibility of the student to notify the Registrars Office in writing if the student wishes to cancel or withdraw. Examples of the application of the following refund policy are available upon request in the Business Office. If the student wishes to appeal the calculation of a refund, the appeal is to be filed in writing to the Business Office for its review. If the appeal is not resolved at this level, the student may appeal in writing to the Vice President of Student Financial Services. If the appeal remains unresolved, the final appeal is to the Executive Vice President of Administration whose decision is final. Cancellation Policy  Within 3 days of the date the student executes an enrollment agreement, he/she may cancel this contract and receive a full refund of any tuition or fees paid, less the application fee, which is non-refundable. Failure to Enter  If the student does not enter classes, the full amount of any prepaid tuition is refundable. (Application fees are non-refundable). A student is considered to have entered a class if he/she attends a classroom session or participates in an online assignment. Drop/Add  The first week of each term is the drop/add period. If the student wants to add or drop a class, the desired change must be communicated to the Registrar’s Office by the end of the first week of the term. At the end of the first week of the term, the student status will be permanent for the whole term, both in terms of charges for classes and in amount of financial aid eligibility. There are no refunds of charges for individual classes dropped after the first week. Withdrawal  The student must report to the Registrar’s Office to withdraw from the University. The date the student notifies the Registrars Office of withdrawal is considered the date of withdrawal. Tuition and fees will be charged on a pro-rata basis (rounded up to the nearest 10%) through 50% of the trimester, plus an administrative fee of $100. After 50% of the trimester, 100% of tuition and fees will be charged. A student may withdraw before the eleventh week of the semester. Processing of Refunds  Students who have received Title IV Federal Student Financial Assistance will also be subject to the Federal Return of Funds Policy. Students who withdraw during a term may owe the University after funds have been returned to Federal programs, and may in some cases owe refunds directly to the Federal programs.  Refunds of tuition and/or other refundable charges due students will be made within forty-five (45) calendar days of the student’s official date of withdrawal. Refunds for the student who fails to notify the University of Withdrawal will be processed within the earlier of forty-five (45) calendar days from the day the University determines that the student has withdrawn, or forty-five (45) calendar days from the end of the trimester.
  5. 5. FOR YOUR FINANCIAL INFORMATION Refunds to students receiving Title IV Student Financial Assistance will be made in accordance with applicable regulations and will be allocated in the following order:  To eliminate outstanding balances on unsubsidized Federal Direct loans received by the student.  To eliminate outstanding balances on subsidized Federal Direct loans received by the student  To eliminate outstanding balances on Federal Direct PLUS loans received on behalf of the student for the period.  To eliminate any amount of Federal Pell Grants awarded to the student for the period.  To eliminate any amount of Federal Supplemental Educational Opportunity Grant awarded to the student for the period.  To eliminate any amount of other assistance awarded to the student under programs authorized by Title IV of the Higher Education Act for the period.  To repay other Federal, State or private institutional student financial assistance received by the student.  To the student. For any additional information, please contact:  Veda Christiano  Director of Student Accounts  vchrstiano@hodges.edu
  6. 6. STUDENT SERVICESThe Financial Aid and Business Offices are staffed with friendly andcustomer service oriented people that are here to assist you. Be sureto look at the important Financial Aid and Business Office Links.
  7. 7. VIEW MY 1098-T FORMSHodges University2655 Northbrooke DriveNaples, FL 34119Contact: Majlinda Beqiraj 5182.18 123456 123-45-6789 First Name Last-Name 4793.00 1234 Street Name Naples, FL 34119
  8. 8. HOW DO I RECEIVE MY REFUND? Student refund calendar is available on MyHugo website. Student must be attending all classes Student must have a credit on account. All charges must be paid before a refund can be issued. Refunds are direct deposited, see next slide…
  9. 9. CHECK YOURSELF!IS YOUR MAILING ADDRESS UP-TO DATE? Please confirm your mailing address with Hodges University and the U. S. Postal Service-and keep an eye out for your green envelope in the mail. Get updated now at:  MyHUgo.hodges.edu  Registrar’s Office  U.S. Postal Service EasyRefundCard.com Banking services provided by The Bancorp Bank, Member FDIC.Easy Refund CardDebit MasterCard® is issued by The Bancorp Bank pursuant to license from MasterCard International Incorporated. The card is administered by Higher One, Inc.©2010 Higher One, Inc. Higher One and the Higher One logo are registered trademarks of Higher One, Inc. MasterCard and the MasterCard brand mark are registered trademarks of MasterCard International IncorporatedNote:HigherOne ATM’s are located on the Naples and Fort Myers Campus
  10. 10. FOR YOUR FINANCIAL INFORMATION Registration for the next term thru MyHugo  Credit hours allowed  Quick Access Registration  Registration  Steps for registration (check these steps every term)  Step 2: Make financial arrangements  Click on My Documents  Locate the term date you are registering for  Verify how many credit hours FA will cover  Book amount thru eCampus  Repeat above steps to get to My Documents  Locate the term date for book voucher  Verify the amount you will have available for a book voucher  Book amount you are eligible for will be posted in eCampus
  11. 11. TIPS FOR COLLEGE SUCCESS GO TO CLASS COMMUNICATION IS KEY DON’T BE AFRAID TO ASK FOR HELP COLLEGE IS NOT A CONTEST SUPPORT SYSTEMS ARE ESSENTIAL FOR YOUR SURVIVAL READ EVERYTHING AND ASK IF YOU DON’T UNDERSTAND SOMETHING - ASK MAINTAIN A POSITIVE ATTITUDE WE ARE HERE FOR YOU. WE WANT YOU TO SUCCEED!!!!!!!

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