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Hris feedback 9 dec2011 ttl (ver1rev2)
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Hris feedback 9 dec2011 ttl (ver1rev2)

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HRIS

HRIS

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  • 1. PayrollServe HRIS Module Screen Layout & Design (Part 1 & 2) Prepared By: Tay Thain Lin Creation Date: 7 Dec 2011 Last Revision: 9 Dec 2011 Version: 1.0 Revision: 2.0
  • 2. Legend & Notes• Yellow shaded areas represent changes made since last version/revision• Red line represents deletion of fields• New fields are shaded red• All currency amount fields to take the format of “9,999.99”• All numeric fields to take the format of “9,999”• All date fields to take the format of “dd-mmm-yyyy”, e.g. 25-Dec-2011• User should be able to enter date as dd/mm/yyyy manually without using calendar drop down. System will display in proper format.
  • 3. HRIS Module: Tab Menu Arrangement First row tabs will contain the data required for payroll processing. To use a slightly darker shade than the second row. To display this for all screens Salary & Contributions – rename Bank & Payment – rename Benefits – move and combine “Remuneration & and combine “Bank & Payment” up to first row CPF” and “IRAS” and “Salary Payment” [CompanyName] / [EmployeeName] [EmployeeID] / [Division] [Department] Primary Info Employment Salary & Contributions Bank & Payment Spouse & Dependents Benefits Salary History Employment History Promotion & Transfers Training Emergency Attachments Custom FieldsSalary History – Promotion & Training – Emergency – Custom Fields –rename from Transfer – rename combine from move down to rename from“Salary Adjustment” from “Movements” “Qualification” second row “Custom Details” and “Training”
  • 4. HRIS Module: Primary Info Tab Primary Info Employment Salary & Contributions Bank & Payment Spouse & Dependents Benefits Salary History Employment History Promotion & Transfers Training Emergency Attachments Custom Fields Employee Profile HQ ID* From CMS Photo Company ID* From CMS (Click image area to add/replace) Max size Employee ID* 200x300pixels JPG/PNG files Employee Code1* Employee Code2 Employment Status Salutation & Full Name* Gender* Male Female Display Name Date of Birth* & Age C Last Name Race* First Name Marital Status* Middle Name Religion* Alias Name Nationality* Security Group Resident Status* Import Code Country of Origin Employee Identity Information NRIC* Passport1 Number Foreign Identification No. (FIN)* Expiry C IRAS Tax Reference No.* Country CPF Reference No.* Passport2 Number Expiry C Country
  • 5. HRIS Module: Primary Info Tab (continued) Address & Contact Residential Address (Unformatted) Residential Address (Formatted) Block or House Number Address Street Name Level Number Unit Number Postcode Postcode Country City State Country Email Corporate Email Correspondence/Other Address Personal Email Address Contact Numbers Country code & Number Mobile (Main) Mobile (Alternate) Postcode Home Phone Country Work Phone Fax Others Referral Source Other Remarks
  • 6. HRIS Module: Employment Tab Primary Info Employment Salary & Contributions Bank & Payment Spouse & Dependents Benefits Salary History Employment History Promotion & Transfers Training Emergency Attachments Custom Fields Employment Details Cost Centre* Hire Division Legal Join Date* C Department Probationary Period Months Section Probation End Date C Team Confirmation Date C Designation Code* Code | Description Leave Effective Date C Designation Hire Reason Code Corporate Rank Hire Remarks Grade Code Employment Type* First Join Date C Work Week * Rehire Date C Sort Key Retain Benefits on Rehire? Project Code Job Code Resignation Sub-Job Code Resign Date C Last Date in Office C For Contractual Hire Resignation Code Type of Contract Resign Remarks Contract Start Date C Contract End Date C Resign with Allowance
  • 7. HRIS Module: 3.0 Salary & Contributions Tab Primary Info Employment Salary & Contributions Bank & Payment Spouse & Dependents Benefits Salary History Employment History Promotion & Transfers Training Emergency Attachments Custom Fields Salary Details Salary Multiple Rates Basic Salary Base Currency* Code | Currency Name Rate 1 Basic Salary Payment Currency* Code | Currency Name Rate 2 Basic Salary* Rate 3 Salary Adjustment Previous Basic Salary Exchange Rates Base to Home Salary Rating* Home to Payment Pay Cycle* Base to Payment Salary Payment Mode* Salary Grade MVC & MSO Overtime Pay MVC Applicability Fixed Overtime Rate MVC Method & Value % or $ Calendar Cut-off Group MVC Freeze AWS & Bonus Factor Months MSO Scheme Exclude from Payroll Exclude from Headcount
  • 8. HRIS Module: 3.0 Salary & Contributions Tab (continued) CPF Contributions CPF Type Voluntary Contributions Local Overseas Employer CPF Ref. No. Employer CPF Rate % % Employee CPF Rate % % Other Statutory Contributions Skills Development Fund (SDF) CDAC Fund MBMF and Method SINDA Fund MBF Value ECF MF Value SHARE Donations Foreign Employee Work & Employment Pass Singapore Permanent Resident FWL Code Singapore PR Effective Date C FWL IRAS Reference No. Singapore PR Expiry Date C Work Permit Effective Date C Work Permit Expiry Date C Employment Pass Effective Date C Employment Pass Expiry Date C
  • 9. HRIS Module: 3.0 Salary & Contributions Tab (continued) IRAS IRAS Type* Overseas Posting Exclude from Tax Reporting Posted Overseas From C Tax Borne by Employer Posted Overseas To C IRAS Approve Date C IMS Reference Number Benefits in Kind Reporting IRAS Date C Tax Exemption
  • 10. HRIS Module: 4.0 Bank & Payment Tab Primary Info Employment Salary & Contributions Bank & Payment Spouse & Dependents Benefits Salary History Employment History Promotion & Transfers Training Emergency Attachments Custom Fields Primary Local Bank Accounts Bank Code* Code|BankName Beneficiary Name in Bank Bank Branch Code* Code|BankName Employer Bank for Salary Crediting Bank Account Number * Employee Requires Salary Payment via Telegraphic Transfers and/or Multiple Bank Accounts If unchecked, salary payment will be credited into primary local bank account specified above. Salary Payment Allocation Sequence Payment Mode Bank T/T? Sequence Method Sequence Value 1 Bank Citibank No Percentage 70% 2 Cheque - Yes Percentage 20% 3 Bank POSB Yes Percentage 10% Add Bank Delete Bank Sequence Allocation Method & Value Payment Mode Currency Code for Payment 2Code|CurrencyName Inactive / Not in use Exchange Rate for Payment 2Code|CurrencyName Employer Bank for Salary Crediting
  • 11. HRIS Module: 4.0 Bank & Payment Tab (continued) Payment by Local Bank Account Bank Code* Code|BankName Bank Account Number Bank Branch Code* Code|BankName Beneficiary Name in Bank Payment via Telegraphic Transfer Contact Beneficiary Name Phone1 Address Phone2 Email1 Postcode & Country Email2 Mailing Address (if different) Fax1 Fax2 Postcode & Country Beneficiary Information Bank Code Bank Name Bank Branch Bank Address Bank Account Number Int’l Bank Account No. (IBAN) Routing Method SWIFT/Routing Code/BIC Postcode & Country Beneficiary is a Bank Screen continues next page
  • 12. HRIS Module: 4.0 Bank & Payment Tab (continued) Screen continued from previous page Intermediary Information Bank Code Bank Name Bank Branch Bank Address Bank Account Number Int’l Bank Account No. (IBAN) Routing Method SWIFT/Routing Code/BIC Postcode & Country Bank to Bank Instructions Line 1 Line 2 Line 3 Line 4 Line 5 Bank Charges Borne By Debit Bank Account
  • 13. HRIS Module: 5.0 Spouse & Dependants Primary Info Employment Salary & Contributions Bank & Payment Spouse & Dependents Benefits Salary History Employment History Promotion & Transfers Training Emergency Attachments Custom Fields Spouse & Dependants Information Name Spouse’s Occupation Date of Birth & Age C Present Employer NRIC/Birth Cert/Passport No. Address of Employer Nationality Resident Status Gender Male Female Relationship to Employee Name of Child’s School (if below 16 years old) Name Relationship NRIC/BC Date of Birth / Age Gender Husband No dd-mmm-yy / NN Male Child Yes dd-mmm-yy / NN Female Father Yes dd-mmm-yy / NN Female Add Delete
  • 14. HRIS Module: 6.0 Benefits Primary Info Employment Salary & Contributions Bank & Payment Spouse & Dependents Benefits Salary History Employment History Promotion & Transfers Training Emergency Attachments Custom Fields Note: No changes made; to confirm later with Payroll Module
  • 15. HRIS Module: 7.0 Salary History Primary Info Employment Salary & Contributions Bank & Payment Spouse & Dependents Benefits Salary History Employment History Promotion & Transfers Training Emergency Attachments Custom Fields Salary Adjustment History Date of Salary Adjustment C Remarks Effective Date C New Basic Salary Adjustment Amount Previous Basic Salary Date Effective New Salary Adjustment Previous Remarks Add Delete Note: If Client subscribes to payroll, this section is view only. Salary adjustment info comes from Payroll Module.
  • 16. HRIS Module: 8.0 Employment History Primary Info Employment Salary & Contributions Bank & Payment Spouse & Dependents Benefits Salary History Employment History Promotion & Transfers Training Emergency Attachments Custom Fields Prior Employment History Name of Organization Country Job Description Employment Start Date C Employment End Date C Reason for Leaving Last Designation Held Last Drawn Salary Per mth/year Organization Country Designation Date Employed Salary Add Delete
  • 17. HRIS Module: 9.0 Promotion & Transfers Primary Info Employment Salary & Contributions Bank & Payment Spouse & Dependents Benefits Salary History Employment History Promotion & Transfers Training Emergency Attachments Custom Fields Note: No changes made
  • 18. HRIS Module: 10.0 Training Primary Info Employment Salary & Contributions Bank & Payment Spouse & Dependents Benefits Salary History Employment History Promotion & Transfers Training Emergency Attachments Custom Fields Training & Certification Course Code Start Date C Title End Date C Course Type Duration Hours/days Category Recognised by Employer Course Provider or School Bond Instructor(s) Bond Details Name of Award or Certificate Government Funded Certificate Valid Till C Company Funded Certificate Attachment Results View Browse… Course Title Date Duration Results Validity Add Delete
  • 19. HRIS Module: 11.0 Emergency Primary Info Employment Salary & Contributions Bank & Payment Spouse & Dependents Benefits Salary History Employment History Promotion & Transfers Training Emergency Attachments Custom Fields To align label to the top
  • 20. HRIS Module: 12.0 Attachments Primary Info Employment Salary & Contributions Bank & Payment Spouse & Dependents Benefits Salary History Employment History Promotion & Transfers Training Emergency Attachments Custom Fields
  • 21. HRIS Module: 13.0 Custom Fields Primary Info Employment Salary & Contributions Bank & Payment Spouse & Dependents Benefits Salary History Employment History Promotion & Transfers Training Emergency Attachments Custom Fields Need to understand how this page will be displayed to comment further.