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• New Approaches for State and Regional Permitting


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Ports-to-Plains Energy Summit, April 7, 2011, Carol Davis, Director of Motor Carrier Division, Texas Department of Transportation

Ports-to-Plains Energy Summit, April 7, 2011, Carol Davis, Director of Motor Carrier Division, Texas Department of Transportation

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  • 1. New Technology Solutions forState and Regional Permitting of Oversize/Overweight CargoCarol Davis, TxDOT Motor Carrier Division Director Chair - WASHTO Committee on Hwy Transport April 2011
  • 2. Challenges from State Perspective Artificial barriers to obtaining permits = safety & infrastructure issues, increased costs, economic impacts (jobs to China), decreased compliance & fee collections Risks of manual permitting & routing Inefficiencies Lack of uniformity between states and regions – we’re on different pages regarding OS/OW cargo and permitting Demand reflects economy
  • 3. Challenges from State Perspective TxDOT OS/OW Permits Issued 600,000 580,415 580,000 560,000 543,788 554,276 540,000 c 527,453 520,000 522,639 500,000 500,522 480,000 FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 (proj)
  • 4. WASHTO and WRP
  • 5. Addressing the Challenges Education and outreach – both internal (DOT’s) and external (carriers, shippers, municipalities, etc). Developing and implementing a WASHTO committee work plan with short & long range goals  Western Regional Permitting Agreement expansion  Provides a roadmap for uniformity and beyond  Efforts to advance issues to higher levels of state DOTs  Helps justify state participation in uniformity efforts New technology solutions
  • 6. TxPROS Background Automates majority of routing - manual processes use customized paper maps & online resources Existing state permitting/routing systems did not meet requirements (“active” versus “passive” routing) Used vendor that has “real world” routing experience in motor carrier industry, IFTA, etc. ADD THE OLD WAY PHOTOS FROM RAY
  • 7. TxPROS Background Designed from ground up with extensive customer input Map augments with TeleAtlas data quarterly Uses available TxDOT system data + geo-coded Permit Map data Does not analyze bridges (low ROI) but “pulls” bridges for analysis Texas has 90,000 miles of centerline, 50,000 bridges and between 2,000 and 2,500 permit restrictions at any given time Four years and $1.6 million later…
  • 8. TxDOT Benefits Risk Reduction  Improves safety for traveling public, protection of infrastructure & transported loads  Reduces manual mapping and routing errors  Permit restrictions updated real-time with “New Restriction Alerts” for active permits  Increased compliance (and associated fee collections) due to improved service levels  Improved reporting capabilities - OS/OW traffic by road segment, bridge, emerging corridors, etc. Improves ability to plan/target maintenance dollars Test Restrictions for “What If” scenarios
  • 9. TxDOT Benefits Increased Efficiency  Routing in seconds versus minutes or hours  Self-serve permitting/routing for majority of customers  Permit Specialists can focus on more difficult permits  Fewer help desk calls & amendments  Potential to move some FTEs to Compliance/Enforcement Self Reliance versus Vendor Reliance  MCD ability to change/add tables with permit types, fees, system and help verbiage, Permit Wizard, etc.  Manage queues and staff queue assignments Implications for Western Regional (WASHTO) and cross-regional (SASHTO, MVA, etc.) permitting & routing uniformity, corridor demo projects
  • 10. Customer Benefits  Reduced permit turnaround times – auto issue for “normal” OS/OW loads  Routing consistency when submitting multiple loads  “Google-style” turn-by-turn directions  Manage own accounts, users, yards, financials, equipment inventory, contract information  Restrictions shown on map versus text in tables  Save/clone permits and routes  Generate bid routes  Reporting functionality  Permit Wizard for less experienced customers to navigate 27 different permit types
  • 11. Schedule  Continued testing of permitting functionality, MCD staff tasks, tie up loose ends  Stress testing mid-April  Soft launch (live permits issued by customer workgroup) late April  Incorporate soft launch customer feedback  Hard launch late May  Marketing, communication & education plan implementation over next 3 months
  • 12. TxDOT Dashboard
  • 13. Customer Dashboard
  • 14. Routing by street address, intersection, border crossing, select on map, via points Ownership & contact info for off-system roads
  • 15. Route Red areas are restrictions effecting this particular load & route
  • 16. Restriction Details
  • 17. Turn-by-turn Directions
  • 18. Save, Pay and Self-Issue, orSubmit for Alternate Routing
  • 19.