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    Eud 1094 en Eud 1094 en Document Transcript

    • A150 A150 A300 A300 Ascotel® IntelliGate® Communications Systems 2025 2025 2045 2045 2065 2065 Aastra 620d User’s Guide
    • Operating and Display Elements Operating and Display Elements ■ Operating and Display Elements ■ Operating elements key Press In the state... Description 1 Loudspeaker 2 LED indicator LED as per Table in Chapter "LED indi- cator signals", page 24 3 Display 4 Side keys + / - short • Idle state • Call up the phone number • In a connec- • Adjusting the volume tion Middle side key short All states Excute configured call number long Idle state Configure side key eud-1094/1.3 – I7.9 – 02.2010 2 Aastra 620d
    • Operating and Display Elements key Press In the state... Description 5 Left softkey/foxkey short • Idle state • Call up complete menu • Menus • Executes displayed function above key. Middle softkey/ short • Idle state • Call up configured call number foxkey • Menu • Executes displayed function above key. Right softkey/ short • Idle state • Call up configured call number foxkey • Menu • Executes displayed function above key. approx. 2 sec- Idle state Configures key onds each 6 Loudspeaker key short • Idle state • Activate/deactivate open listening • In a connec- • Activate/deactivate open listening tion 7 Correction key short • Editor • Deletes last character • Menu • Scroll back in the menu 8 Navigation key top • Idle state • Call up activated features • Lists • Navigation right • Idle state • Call up complete menu • Menu • Goes forward one step in the menu • Editor • Navigate cursor • Lists • Call up details bottom • Idle state • Call up phone book • Lists • Navigation left • Idle state • Call up profiles • Menu • Scroll back in the menu • Editor • Navigate cursor 9 Call key short • Idle state • Call up redial list • Lists • Dial select call number 10 End key short • In a connec- • Ending a Call tion • Back to idle state • Menu • Exit Editor without changes • Editor eud-1094/1.3 – I7.9 – 02.2010 long Idle state Switch phone on/off Aastra 620d 3
    • Operating and Display Elements key Press In the state... Description 11 Key block short • Idle state • Digit input • Editor • Characters as per Table in Chapter "Digit keys", page 20 Key 2 long Idle state Switching system Key 5 long Idle state Calling up the service menu 12 Asterisk key short Idle state, Edi- * input tor long Idle state, for Activate/deactivate ring tone incoming call 13 Hash key short Idle state, Edi- # input tor long Idle state Activate keylock 14 Headset connec- tion 15 Microphone 16 USB connection 17 Hotkey short All states • List of 6 configurable phone num- bers • Configures Hotkey eud-1094/1.3 – I7.9 – 02.2010 4 Aastra 620d
    • Operating and Display Elements ■ Display symbols Radio link quality Very good Good Disruption probable Phone calls not possible State of charge Charge state 61-100% Charge state 31-60 % Charge state 11-30 % Charge state 6-10 % Charge state 4-5 % Charge state 0-3 % (flashing) Notes: • If the battery is completely discharged when the phone is placed in the charging bay, there will be no display initially until the battery has reached a certain charge level. This may take several minutes and does not mean there is a malfunction. • Even when the phone is switched off, the battery will still slowly discharge. • When the battery capacity is almost exhausted, a series of warning beeps sounds. This warning can be disabled, see Chapter "Setting up a profile", page 55. If you are making a call, you have approximately five minutes' talk time left before the handset switches itself off. • State of charge of the battery is also available via key assignment: Press key 5 and hold it down for a moment. eud-1094/1.3 – I7.9 – 02.2010 Aastra 620d 5
    • Operating and Display Elements System registrations Phone registered in system A, B, C, or D and ready for use (only displayed when phone Running firmware update is registered on more than one system) Status information Incoming call Incoming call forwarded Call forwarding activated Forwarding on No Reply activated Search mode Entries on the call list More softkeys available New Voice Mail Voice Mail heard Voice Mail greeting with possibility to Voice Mail greeting without possibility to leave a voice message leave a voice message New text messages Text messages read Ringing tone deactivated Discreet ringing activated Call key activated Loudspeaker/hands-free mode activated Announcement Headset mode activated Microphone deactivated Call parked Keypad locked Bluetooth activated Bluetooth headset connected Alarm Appointment call About Warning Not permitted eud-1094/1.3 – I7.9 – 02.2010 Phone book Name Private phone number Business phone number Mobile phone number 6 Aastra 620d
    • System Information System Information ■ Trial licences Trial licences are available for various features and phones. With that licensed features can be used for a certain period license-free. ■ One Number user concept Your system administrator can set up phones for you that hold all the same phone number (one number user concept). You have only one name and phone number with which to identify yourself to your call partners, regardless of which of the phones you make your calls. The advan- tage is that you can always be reached under the same phone number, regardless of where you happen to be. With the Personal call routing and Ring alone you can define where incoming calls shall be routed to (see chapter "Activating personal call routing", page 45 and "Activating Ring alone", page 46). Your system administrator can set whether or not you are busy for further incoming calls (Busy if busy). When Busy if busy is activated, calls can still be made with your other phones. Call lists and contacts are available on all phones and are automatically synchronised. An announcement is signalled on all your phones which support announcement. eud-1094/1.3 – I7.9 – 02.2010 Aastra 620d 7
    • Security Security ■ Safety Information Failure to observe this information can be hazardous and infringe existing laws. Medical equipment The cordless phone must not be used near medical equipment, such as pacemakers or hear- ing aids. Availability of telephone connections Do not rely on your cordless phone as your only means of communication in emergency or critical situations. Availability cannot always be guaranteed. The device will be inoperable when mains power of the communications system fails. Risk of explosion through sparking On premises subject to explosion hazards only use ATEX models specially approved for that purpose. Hands-free mode and Ringing tone Do not hold the handset up against your ear in hands-free operation and during ringing tone, as the volume is then very high. The default setting for ringing loudness meets regulatory requirements. It is recommended the default setting is retained. Mains connection Use the original power supply only (ID: 23-00-1061-00). Connect the power supply only to power sources that conform to the indications on the power supply. Maintenance Make sure all installation and repair work is carried out by a specially qualified technician. Do not touch the charging contacts with sharp, metallic, and/or greasy objects. Always use a soft, moistened, or antistatic cloth to clean your device. Do not use chemicals or other chemical products. Cost control and Data protection You should protect your device with a PIN so that no-one can make phone calls at your expense. A code will also protect your personal settings. When carrying the handset around, you should lock the keypad so it cannot be accidentally activated. Ambient conditions Do not operate the device outside the temperature range of +5 °C to approx. +40 °C. Avoid direct sunlight and other sources of heat. Protect your device against the wet, excessive dust, corrosive liquids and steam. Do not expose your device to electromagnetic fields (electric motors, household appliances). The speech quality could be affected. To prevent interference, avoid placing your handset in the immediate vicinity of computers, radios, TV sets, VCRs, and other telephone sets. Disposal eud-1094/1.3 – I7.9 – 02.2010 Be sure to dispose of your device, batteries and its packaging in an environmentally compat- ible way. Electrical equipment does not belong in domestic waste. Deposit it at a return cen- tre. Accessories Use original accessories or specifically approved accessories only. The use of other accesso- ries may decrease performance or pose a risk to your health or safety. 8 Aastra 620d
    • Security ■ Dealing with batteries Please observe the following rules and regulations when dealing with batteries: General rules when dealing with batteries • Never tamper with or dismantle batteries. • Never immerse the batteries in water or throw it into a fire. • Do not expose the batteries to high temperatures. When putting your cordless phone into operation • Only use the battery pack supplied by the manufacturer. • Take note of the instructions in the "Battery", page 74 chapter and follow the procedure described there. • It takes two to three charging cycles for the batteries to reach their fully charged state. • Only use the charging bay supplied by the manufacturer. • For the charging bay only use the plug-in power adapter supplied by the manufacturer (ID: 23-00-1061-00). Otherwise the battery may be damaged. When operating your cordless phone • It is normal for the batteries to become warm when charging. • Discharge the batteries from time to time to prolong their service life. To do so do not place the handset back into the charging bay until the batteries are completely or almost completely discharged. To replace the batteries • Switch off the phone before removing the batteries. • Only use original batteries and charging units approved by the manufacturer. To do so, contact your supplier or servicing agent. To store the phone or the batteries • If you do not intend to use the phone for some time, switch off the phone and take out the battery pack. • Store the batteries at room temperature. Above-average temperatures tend to reduce the service life of batteries. To dispose of the battery packs Do not throw away the batteries with your domestic waste. Take the batteries to an appropriate collec- tion point for recycling. eud-1094/1.3 – I7.9 – 02.2010 Aastra 620d 9
    • Security ■ User information Your terminal has been supplied with a Quick User’s Guide, safety information and, where appli- cable, with other terminal-specific information. You will find this and other documents for your device at www.aastra.com/docfinder. More information on your terminal can be found in the documentation or your dealer’s homepage. It is your responsibility to inform yourself about the scope of functions, operation and proper use of your equipment. • Check whether you have all the user information available on your terminal, whether it con- forms to your terminal’s version and whether it is up to date. • Read through the user information carefully before putting your terminal into operation. • Store the user information within easy reach and refer to it whenever uncertainties arise in connection with the use of the terminal. • When handing over your terminal to others, make sure you enclose the relevant user infor- mation. ■ Intended Purpose This phone is part of the Ascotel® IntelliGate® communications system and is intended to be operated on that system. Any other use does not comply with the intended purpose and is not permitted. Ascotel® IntelliGate® is an open, modular and comprehensive communications system that comprises the basic system (referred to in the end-user information as “the system”), a vast number of expansion cards and modules, and a complete series of system terminals including IP system terminals. The system and all its component parts were designed to cover in full all the communication requirements of companies and organisations with a single user-friendly solution. The individual components of the overall systems are fully compatible and must not be used for other purposes or replaced by third-party components (except when connecting other authorized networks, applications and terminals to the interfaces provided specifically for that purpose). eud-1094/1.3 – I7.9 – 02.2010 10 Aastra 620d
    • Security ■ Disclaimer This product was manufactured in accordance with ISO 9001 quality guidelines. This product and the user information belonging to it have been produced with the utmost care. The product’s functions have been tested and approved after comprehensive conformity tests. Nonetheless errors cannot be entirely excluded. The warranty is limited to the replace- ment of defective hardware. The manufacturers shall not be liable for any direct or indirect damage that may be caused by incorrect handling, improper use, or any other faulty behaviour on the part of a product. Poten- tial hazards are mentioned in the relevant places in the user information. Liability for loss of profit shall be excluded in any case. ■ Trademarks The designations used in this document for software and hardware are registered trademarks and are thus subject to the relevant regulations. Ascotel® and Intelligate® are registered trademarks of Aastra Technologies Limited. Bluetooth® is a registered trademark of Bluetooth SIG, Inc. All other trademarks are trademarks of the respective proprietors. ■ Document information • Document number: eud-1094 • Document version: 1.3 • Valid upwards: I7.9 • Copyright © 02.2010 Aastra Technologies Limited • In PDF Viewer, click on this link to download the latest version of this document: https://pbxweb.aastra.com/doc_finder/DocFinder/eud-1094_en.pdf?get&DNR=eud-1094 eud-1094/1.3 – I7.9 – 02.2010 Aastra 620d 11
    • Content Dialling and Phoning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Answering Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Making calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Using the Display and Operating Elements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Input . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Menu-Guided Navigation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Signals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Supplementary features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Making and answering calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Using functions while in a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 Organising absences from the desk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 Functions for special situations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Setting functions by remote control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 Personalizing Your Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 Configuring cordless phone functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49 Display settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53 Setting the volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54 Profile settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 Hands-free and headset settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 General settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 Protection settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 Managing your private contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 Configuring Voice Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67 Configuring keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 Formulating Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 Installation and commissioning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 Equipment provided . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 Connecting a cordless phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73 Battery. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74 Carry clip or swivel clip . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 Carry strap . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 USB and external charging socket . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 Logging your phone on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 eud-1094/1.3 – I7.8 – 02.2010 Further information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78 System and software-related functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78 Technical Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79 Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80 12 Aastra 620d
    • Dialling and Phoning The following sections explain how to make phone calls simply and the functions your phone offers you whenever you receive a call. Answering Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14 Making calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15 eud-1094/1.3 – I7.9 – 02.2010 Aastra 620d 13
    • Dialling and Phoning Answering Calls This section explains the procedure for answering a call. ■ Answering a Call Your phone is ringing and the LED indicator is flashing. To answer the call, proceed as follows: The volume of the ringing call can become very loud. Do not hold the sound aperture up to your ear. Press the Call key. Note: If the caller's phone number is received, it is shown on the display. If the phone number is stored in the private phone book or in the system, the display also shows the corresponding name. Notes: • To find out how to phone with headset, refer to the Chapter "Using a Head- set", page 17. • To find out how to activate the automatic hands-free mode, refer to the Chapter "Using Your Phone in Hands-Free Mode", page 16. • To find out how to set Auto Answer, refer to Chapter "Setting up a profile", page 55. ■ Ending a Call You want to end the call. The call duration is displayed both during and after the call. Call charges are also displayed after any external call which you initiated, provided your pro- vider supports this function. Press the End key. Notes: • To find out how to phone with headset, refer to the Chapter "Using a Head- set", page 17. • To find out how to activate the automatic hands-free mode, refer to the Chapter "Using Your Phone in Hands-Free Mode", page 16. eud-1094/1.3 – I7.9 – 02.2010 14 Aastra 620d
    • Dialling and Phoning Making calls This section explains the different ways you can make a call with your phone. ■ Dialling with the Phone Number You want to call someone and key in that person's phone number. With call preparation you can enter a phone number without it being dialled automatically, so you have time to check the number and, if necessary, correct it. The number is not dialled until you press the Call key. <Phone number> Enter a phone number in call preparation. You can use the Correction key to delete any incorrect character. Press the Call key. ➔ The enquiry call party is called. ■ Dialling with Redial You want to call a person you have already called. In the last-number redial list your phone automatically stores the phone numbers of the per- sons you have already called, complete with their names, where available. You can now call the person in question using this last-number redial list. The last-number redial list has a maximum of 10 entries. Press the Call key. ➔ The redial list is displayed. To scroll through the call numbers last dialled, press the navigation key down- wards. Press the Call key. ➔ The phone number displayed is dialled. eud-1094/1.3 – I7.9 – 02.2010 Aastra 620d 15
    • Dialling and Phoning ■ Using Your Phone in Hands-Free Mode You want other people to join the conversation or to have your hands free while making the call. The hands-free mode function activates the loudspeaker and the microphone. During a call: Press the Loudspeaker key. ➔ Hands-free operation is activated, is displayed. Notes: • Make sure the hands-free microphone is not obstructed. • The sound quality is improved if you set the volume of your phone to a low setting. To continue the call without hands-free operation: Press the Loudspeaker key. ➔ The loudspeaker and hands-free microphone are now deactivated. Notes: • To end a call in open-listening mode, press the End call key. • To find out how to phone with headset, refer to the Chapter "Using a Head- set", page 17. • To find out how to set Auto Answer, refer to Chapter "Setting up a profile", page 55. ■ Muting the Microphone In the middle of a call you want to talk briefly with other persons in the room without your call partner hearing your conversation. You can switch the microphone on and off during a call. Micro Switching the microphone off: Press the Micro softkey. ➔ Microphone is deactivated, is displayed. Micro Switching the microphone back on: Press the Micro softkey a second time. eud-1094/1.3 – I7.9 – 02.2010 16 Aastra 620d
    • Dialling and Phoning ■ Using a Headset To make a phone call with the headset. If you answer a call in headset mode using the Call key or Loudspeaker key, the call is provided on the headset. Note: If you loose the radio contact with a Bluetooth headset, you can go back into the radio area without being disconnected from the active connection. Phone is ringing. To answer the call, proceed as follows: Press the Call key or Loudspeaker key. ➔ The call is provided on your headset. Press the Loudspeaker key. ➔ The phone’s microphone is switched on and the headset microphone is switched off. Headset <--> Handset You can use the Headset or Handset softkey to switch modes. Ending a Call: Press the End key. Notes: • To find out how to activate the headset, refer to the Chapter "Activating headset operation", page 57. • To find out how to connect a Bluetooth headset, refer to Chapter "Activating Bluetooth mode and Bluetooth devices", page 58. • To call a user, dial the user’s phone number and press the Call key or Loud- speaker key. • For more information refer to your headset’s user’s guide. eud-1094/1.3 – I7.9 – 02.2010 Aastra 620d 17
    • Using the Display and Operating Elements The following sections explain how to operate your phone quickly and simply. Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Input . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Menu-Guided Navigation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Signals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 eud-1094/1.3 – I7.9 – 02.2010 18 Aastra 620d
    • Using the Display and Operating Elements Keys ■ Pressing a Key A key may have various functions depending on the situation and the operating mode. The function activated depends on the number of times the key is pressed or whether it is pressed quickly or held down for a moment. Here are some examples: Press the softkey. <long> Keep the softkey held down for a moment (about 2 seconds). ■ Softkey The 3 softkeys have variable functions. These functions are displayed above the key. You can also store phone numbers on a softkey (see Chapter "Storing a phone number on a key - Number key", page 68). <Setting value> Press the softkey under the function you want on the display. ■ Hotkey The hotkey is a user configurable key for 1 to 6 phone numbers and names. Press the Hotkey to open the Hotkey menu. Select the entry you want and call the contact using the Call key. eud-1094/1.3 – I7.9 – 02.2010 Aastra 620d 19
    • Using the Display and Operating Elements Input ■ Digit keys The characters are assigned to the digit keys as follows. Press the relevant digit key repeatedly until the character you want is displayed. ABC2ÄÆÅÇ abc2äæåàç -._?1!,:;’"¿¡ Press and hold down: Switching system[a] DEF3É GHI4 def3éèê ghi4ì JKL5 jkl5 MNO6ÑÖØ Press and hold down: Calling up mno6ñöøò the service menu[a] PQRS7 TUV8Ü pqrs7ß tuv8üù WXYZ9 +0 wxyz9 @*/()<=>%£$ ¥ª&§ <Space> # ■ Enters digits The digit keys are used to enter the digits 0 to 9. ■ Enter the letters You can also use the digit keys to enter letters and special characters. A number of letters and special characters are assigned to each key. To enter letters using the digit keys, you need to be in text mode. The text mode is activated automatically if the phone is expecting a text input. You can switch back and forth between number mode and letter mode during your input. eud-1094/1.3 – I7.9 – 02.2010 abc-->123 Switching between number mode and letter mode during your input: Press the abc-->123 and 123-->abc softkey. 20 Aastra 620d
    • Using the Display and Operating Elements ■ Switching between Upper and Lower Case You want to switch between upper and lower case while making an input in text mode. Upper-case input is automatically activated when the first letter is entered. The text mode then automatically switches to lower-case input. You can use the softkey to switch manually between upper-case and lower-case input. a-->A Switching between upper case and lower case in text mode: Press the a-->A or > A-->a softkey. ■ Correcting your Input You notice you have entered a wrong digit or character. You can either delete the input one character at a time or cancel the entire input. To delete the last character: Press the Correction key or the Delete softkey. Exit Editor without changes: Press the End key. ■ Moving the Cursor You want to go to a certain character for an input or correction. With the navigation key you can move the cursor to the left or right. Move the cursor with the horizontal navigation key. eud-1094/1.3 – I7.9 – 02.2010 Aastra 620d 21
    • Using the Display and Operating Elements Menu-Guided Navigation ■ Accessing the menu The phone is in standby mode: Press the navigation key to the right or the Menu softkey. ➔ The first menu entry is displayed. Use the vertical navigation key to scroll through the menu entries. Select Press the Select softkey. ➔ Accessing the displayed menu. ■ Navigation key You can retrieve a particular menu entry even more simply and efficiently using the navigation key. You can scroll vertically and horizontally through the different menu entries. Navigation key in the idle state: Left: Profiles Right: Main menu Top: Activated features Bottom: Phone book Horizontal navigation key: Left: scrolls back through the menu. Right: opens displayed menu, scrolls forward through the menu, retrieves detailed information. Vertical navigation key: Top: scrolls upwards in the list. Bottom: scrolls downwards in the list. eud-1094/1.3 – I7.9 – 02.2010 22 Aastra 620d
    • Using the Display and Operating Elements ■ Undoing Actions To cancel operating steps, proceed as follows: Exit Editor without changes: Press the End key. Scrolling back through the menu step by step: Press the correction key. Back to the idle state in the menu: Press the End key. ■ Enabling/disabling function You can enable or disable a function or a menu entry by selecting the entry you want and press- ing the Select softkey. Select Enabling/disabling function: Press the Select softkey. ■ Resetting activated features You can deactivate again all the activated functions (e.g. Forwarding). Press the navigation key up. ➔ Activated features is opened. Or: Activated features are also available via the menu: Menu > Activated features. Reset Press the Reset softkey to deactivate the function you want. ➔ The function is now deactivated. eud-1094/1.3 – I7.9 – 02.2010 Aastra 620d 23
    • Using the Display and Operating Elements Signals ■ LED indicator signals Depending on the situation the indicator LEDs will flash or light up in different colours. Colour State Description Flashes fast • Incoming call • Callback Lit Hands-free on Flashes slowly New Voice Mail or new text message Flashes fast Outside the system’s service area Flashes slowly • Battery almost empty • Not subscribed to any system Lit Battery charging eud-1094/1.3 – I7.9 – 02.2010 24 Aastra 620d
    • Supplementary features The following sections explain the supplementary features provided by your phone for more efficient use. Making and answering calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Using functions while in a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 Organising absences from the desk. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 Functions for special situations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Setting functions by remote control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 eud-1094/1.3 – I7.9 – 02.2010 Aastra 620d 25
    • Supplementary features Making and answering calls This section explains some convenient features provided by your phone for making a call. ■ Dialling by name – Quick search You want to make a call by entering a name. With quick search you only need to press the digit keys once for each letter even though several letters are stored under each key. An efficient algorithm provides quick search results. Requirement: The name and the corresponding call number have to be stored in one of the sys- tem’s phone books. The surname and first name have to be separated by a space (# key), for example "no s" (6 6 # 7) for Noble Stephen. Ask your system administrator whether you should start with the surname or the first name. Note: The response time may vary greatly depending on the size and the number of phone books connected. <Setting value> Quick search: For the initial letters of the name you are searching for, press the correspond- ing digit key once. ➔ For each letter, the display shows the corresponding digit, for example a "6" for the letter "n". ABC Press the ABC softkey until the user or a list is displayed. Or: Phone book is also available via the menu: Menu > Phone book> Quick search. Scroll through the list until the user you want is displayed. Select the phone number you want. Press the Call key. ➔ The phone number displayed is dialled. Note: If the phone is unable to find a matching user, List empty will appear on the dis- play. eud-1094/1.3 – I7.9 – 02.2010 26 Aastra 620d
    • Supplementary features ■ Dialling from the phone book - Alpha search You want to search for a user directly in one of the connected phone books. The surname and first name have to be separated by a space, for example "no s" for Noble Stephen. Ask your system administrator whether you should start with the surname or the first name. To find out to create a new contact in your private phone book, refer to the Chapter "Creating a new contact entry", page 65. Press the navigation key downwards. Or: Phone book is also available via the menu: Menu > Phone book. Alpha search Scroll to Alpha search and press the Select softkey. If required, enter the first few letters of the name you are looking for (first name and surname separated by a space) until the user or a list is displayed. Notes: • Text mode is activated automatically. • Use the #key to enter spaces. Scroll through the list until the user you want is displayed. Select the phone number you want. Press the Call key. ➔ The phone number displayed is dialled. Notes: • The search function is not affected by upper/lower case and special charac- ters. • If the phone is unable to find a matching user, List empty will appear on the display. eud-1094/1.3 – I7.9 – 02.2010 Aastra 620d 27
    • Supplementary features ■ Dialling from the Call List of Unanswered Calls You want to call someone who has previously tried to reach you. Your phone automatically stores the phone number of this user in the calllist and the display shows Missed calls. You can now call the person back using this call list. The call list of unanswered calls contains a maximum of 10 entries. Show Calling a user back: Press the Show softkey. ➔ The display shows a list of the last unanswered calls. Scroll through the list until the user you want is displayed. Press the Call key. ➔ The phone number displayed is dialled. Once the call has been successfully connected, the entry is deleted from the call list. Close Clearing the "Missed calls" display: Press the Close softkey. ➔ Deletes the display. The entry remains stored in the list of the last unan- swered calls, is displayed. Note: Call list of missed calls is also available via the menu: Menu > Call lists > Missed calls. ■ Dialling from the Call List of Answered Calls You want to call back someone whose call you answered. Your phone automatically stores the phone number of this user in the call list. You can now call the person back using this call list. The call list of answered calls contains a maximum of 10 entries. Press the navigation key to the right or the Menu softkey. Call lists Scroll to Call lists and press the Select softkey. Answered calls Scroll to Answered calls call list and press the Select softkey. ➔ The display shows a list of the last answered calls. Scroll through the list until the user you want is displayed. eud-1094/1.3 – I7.9 – 02.2010 Press the Call key. ➔ The phone number displayed is dialled. 28 Aastra 620d
    • Supplementary features ■ Dialling with Redial You want to call a person you have already called. In the last-number redial list your phone automatically stores the phone numbers of the per- sons you have already called, complete with their names, where available. You can now call the person in question using this last-number redial list. The last-number redial list has a maximum of 10 entries. Press the Call key. ➔ The redial list is displayed. To scroll through the call numbers last dialled, press the navigation key down- wards. Press the Call key. ➔ The phone number displayed is dialled. Note: Redial list is also available via the menu: Menu > Call lists > Redial list. ■ Dialling with a configured softkey You want to call a user whose phone number is stored under a softkey. You can call the user by pressing the corresponding softkey. To find out how to configure a softkey, refer to Chapter "Configuring keys", page 68. <Setting value> Press the configured softkey. ➔ The key’s allocated function is shown on the display. Press the Call key. ➔ The phone number displayed is dialled. ■ Dialling with a configured hotkey You want to call a user whose call number is stored under a configurable hotkey. You can call the user by pressing the hotkey. To find out how to configure a hotkey, refer to Chapter "Configuring keys", page 68. Press the Hotkey. ➔ The key’s allocated function is shown on the display. Press the Call key. eud-1094/1.3 – I7.9 – 02.2010 ➔ The phone number displayed is dialled. Aastra 620d 29
    • Supplementary features ■ Requesting a Callback You want to talk to a certain person. The person is busy or does not answer. You can make call- back requests to both internal and external users. Not all providers support this function. If the called party is busy, you can activate an automatic callback. In this case, your phone will start ringing as soon as the party you are trying to reach goes on-hook. Then when you press the Call key, the user is called directly. If the called party does not answer, you can also request a callback. The user then obtains a message indicating your callback request on his display. You called someone and hear the busy tone or the ring-back tone. Callback To activate a callback request: Press the Callback softkey. ➔ The display shows Call expected. Close Back to the idle state: Press the Close softkey. ➔ Callback remains activated. Note: The callback is stored in Menu > Activated features as long as it was not answered or cancelled by the system. Reset Reset callback: Press the Reset softkey. ➔ Callback is deactivated. Note: You can only have 1 callback activated at a time and only 1 callback can be expected from you. Your callback request will automatically be cancelled by the system after about half an hour. ■ To answer the callback request Someone has asked you to call back. The display shows Callback requested. Call To answer the callback request: Press the Call softkey. ➔ The phone number is dialled. Delete Clear callback: Press the Delete softkey. ➔ Callback is deleted. Note: As long as the callback is not answered or deleted by the system, it can be eud-1094/1.3 – I7.9 – 02.2010 edited using Menu > Activated features > Delete or Answer. 30 Aastra 620d
    • Supplementary features ■ Call waiting with an internal user You want to talk to an internal user. However, the person is busy. As a result of your call waiting, the person hears a call waiting tone and your phone number or name appears on his display. The user has the possibility of answering, deflecting or rejecting your call. Requirement: It is essential that the internal user has not barred the Call waiting function on his phone (for configuration see the Chapter "Activating protection against certain types of calls", page 64). Ask your system administrator whether the Call waiting function is enabled on the system. Call waiting User is busy: Press the Call waiting softkey. ➔ You hear the dialling tone. Note: If the user rejects the call request or if call waiting is not possible, depending on the system configuration the call is either disconnected (busy tone) or for- warded to a preconfigured destination. ■ Answering Call Waiting You are in a call and hear the call waiting tone. Another user urgently wants to speak to you. You can either answer, deflect or reject the call. Answer Answering the call: Press the Answer softkey. ➔ 1.Your original call partner is put on hold. You are now connected with the party who initiated the call waiting. Note: For more detailed information on how to broker between callers or set up a conference, please refer to Chapter "Brokering between an Enquiry Call Party and Your Call Partner", page 35 or Chapter "Making a Conference Call", page 35. Deflect Deflect call: Press the Deflect softkey. <Phone number> Enter the user’s call number and confirm with the Ok softkey. ➔ Call-waiting party is put through. Note: You can also find the call number of the user you want in the phone book or in eud-1094/1.3 – I7.9 – 02.2010 a call list. Aastra 620d 31
    • Supplementary features Reject Rejecting the call: Press the Reject softkey or the End call key. ➔ You remain connected with your first call partner. Depending on the sys- tem configuration the caller who has initiated call waiting either obtains the busy tone or is forwarded to a preconfigured destination. End call Ending a current call: Press the End call softkey. ➔ 1. The first call is terminated. You are now connected with the party who initiated the call waiting. ■ Starting an Announcement You want to address internal users directly via their loudspeaker – where available – , without waiting for a reply (similar principle to that of an intercom system). Requirement: It is essential that the internal user has not barred his phone against announce- ment (for configuration see the Chapter "Activating protection against certain types of calls", page 64). <Phone number> Enter the call number and press the Announcement softkey. ➔ The call number is displayed. Note: Announcement You can also find the call number of the user you want in the phone book or in a call list. OK Confirm with the Ok softkey. ➔ User is made aware of the announcement. You can now talk. Or: You can also start the announcement using Menu > Call features > Announce- ment > User/Group. eud-1094/1.3 – I7.9 – 02.2010 32 Aastra 620d
    • Supplementary features ■ Receiving an Announcement Your phone rings once and then automatically initiates the announcement. The display shows ). You will directly be addressed via your loudspeaker. You can listen to the announcement or stop it. To continue the announcement as a phone call: Press the Call key. ➔ You are now connected to the person who initiated the announcement. To stop the announcement: Press the End key. ■ Private call with PIN You want to make a private call on your phone or on a third-party phone. With the aid of your PIN you can use any phone to make an external call with your own personal settings, even if that phone is locked for external calls. The called party's display shows your personal phone number and not the number of the phone from which you are making your call. Any call charges incurred will be charged to you. The call number dialled is not stored in the last-number redial list. <Setting value> 1. Enter the */# procedure #46 followed by your internal call number. 2. Enter your PIN. 3. Enter the external call number directly, without the exchange access digit. Press the Call key. ➔ The phone is now enabled. The external user is called. Note: The factory setting "0000" is not accepted. First change the PIN as described in chapter "Changing the User PIN", page 60 or use the */# procedure *47 (see "User’s Guide */# Procedures"). If you have forgotten your PIN, your system administrator can reset it to the factory setting. eud-1094/1.3 – I7.9 – 02.2010 Aastra 620d 33
    • Supplementary features Using functions while in a call This section explains the different options provided by your phone while you are in a call. ■ Enquiry Call During a Call You want to call someone else briefly without losing your current call partner. Then you want to resume your conversation with your original call partner. With the Enquiry call function you can call someone else in the middle of a call and put your original call partner on hold. You can make enquiry calls to both internal and external users. Enquiry You are making/taking a call: Press the Enquiry softkey. <Phone number> Enter the phone number of the enquiry call party. ➔ Enquiry call party is called; 1st call partner is on hold. Note: You can also find the call number of the user you want in the phone book or in a call list. End call To end the enquiry call: Press the End call softkey or the End key. ➔ You are now back through to your 1. call partner. Notes: • If your enquiry call party hangs up and you also go on-hook by mistake, you will hear a continuous ringing signal for 10 seconds to draw your attention to the person still on hold. If you press the Call key during the continuous ring- ing, you will be reconnected with your first call partner. • If the other user does not answer, you can use the End call softkey to cancel the enquiry and take back the first call. eud-1094/1.3 – I7.9 – 02.2010 34 Aastra 620d
    • Supplementary features ■ Brokering between an Enquiry Call Party and Your Call Partner You are talking with an enquiry call party and have your original call partner on hold. You want to be able to switch back and forth between the two. In an enquiry call you can use the brokering function to switch back and forth between an enquiry call party and the party on hold. Brokering is possible with both internal and external users. You can also broker between conference parties as a group and an enquiry call party. Brokering Brokering: Press the Brokering softkey. ➔ Your call partner changes. The other call party is put on hold. End call To terminate the current connection: Press the End call softkey. ➔ Call party disconnected. Connected with the call party on hold. ■ Making a Conference Call You are in a call and have a call party on hold at the same time. You want to include the party on hold in the conversation and hold a conference call. With the conference function you can include a call party on hold in the current conversation. From the conference call you can initiate an enquiry call to someone else. You can broker between the parties of the conference and the enquiry call party. Depending on the system, a conference call can consist of up to 6 conference participants. You can hold a conference call with internal and external users. Conference Add a caller on hold: Press the Conference softkey. ➔ The call party on hold is now included in the call. Note: Depending on the system’s configuration you may hear an attention tone. Leaving a conference call: Press the End key. ➔ The other conference parties remain in the call. eud-1094/1.3 – I7.9 – 02.2010 Aastra 620d 35
    • Supplementary features ■ Connecting a caller through You want to put your call partner through to someone else. With the Enquiry function you can connect your call partner with someone else. You can con- nect internal and external users with one another. Enquiry You are making/taking a call: Press the Enquiry softkey. <Phone number> Enter the phone number of the enquiry call party. ➔ Enquiry call party is called; 1st call partner is on hold. Note: You can also find the call number of the user you want in the phone book or in a call list. Connecting with notification: Wait until the person has answered the call. Announce the call party. Connect Press the Connect softkey or the End key. ➔ 1.Your call partner and the other person are now connected with each other. Note: If the other user does not answer, you can use the End call softkey to cancel the enquiry and take back the 1. call. Connecting without notification: Wait for the first ringing tone, then press the End key. ➔ The other party is then called directly by your first call partner. Note: Recall: If the other party does not answer, the call comes back to your phone. ■ Parking a Call Partner You want to put your call partner on hold without using a phone channel as a result. You can park your call partner locally. A locally parked call partner can only be retrieved by the phone from which the function was initially carried out. Park Press the Park softkey. ➔ Your call partner is now parked locally; is displayed. Take back To retrieve a parked call party: Press the Take back softkey. Notes: • The End call key returns the display to the idle state. As long as your call part- eud-1094/1.3 – I7.9 – 02.2010 ner does not hang up, he remains parked. You can retrieve your parked caller using Menu > Activated features > Take back. • The */# procedure for central parking can be found in the "User’s Guide */# Procedures". 36 Aastra 620d
    • Supplementary features Organising absences from the desk This section explains the different options provided by your phone when you want to leave your desk. Note: Forwarding is valid for all the connected phones. ■ Forwarding calls (Call forwarding) You want to leave your desk. Calls made to you are to be forwarded to a different destination (phone, Voice Mail). With Call Forwarding you can forward incoming calls directly to a different destination. Activating forwarding: Press the navigation key to the right or the Menu softkey. Forwarding Scroll to Forwarding and press the Select softkey. Call Forwarding Scroll to Call forwarding and confirm with the Ok softkey. User Scroll to User and confirm with the Ok softkey. Enter the user’s call number and confirm with the Ok softkey. ➔ Forwarding is activated. Note: You can also find the call number of the user you are looking for in the redial list. Deactivating forwarding: Press Menu > Activated features > Reset. Notes: • If a call is to be forwarded only when you are already in a call, select Forward- ing if busy. • You can also forward to your Voice Mail (see Chapter "Forwarding to Voice Mail", page 38) or to a Message (see Chapter "Forwarding to message", page 39). • You can also activate forwarding by remote control, see Chapter "Setting functions by remote control", page 47. eud-1094/1.3 – I7.9 – 02.2010 Aastra 620d 37
    • Supplementary features ■ Forwarding calls (Forwarding on No Reply) You want calls that you receive on your phone to be forwarded to another destination. Both your own phone and the other destination will then start ringing. The system configura- tion determines whether or not there is a ringing delay at the other destination. Whoever goes off-hook first, answers the call. Depending on the system configuration, Forwarding on No Reply can also be activated when your phone is busy. Activating forwarding: Press the navigation key to the right or the Menu softkey. Forwarding Scroll to Forwarding and press the Select softkey. Forwarding on No Reply Scroll to Forwarding on No Reply and confirm with the OK softkey. User Scroll to User and confirm with the Ok softkey. Enter the call number of the destination to which you want your calls to be for- warded and confirm with the Ok softkey. ➔ Forwarding is activated. Note: You can also find the call number of the user you are looking for in the redial list. Deactivating forwarding: Press Menu > Activated features > Reset. Notes: • You can also forward to your Voice Mail (see Chapter "Forwarding to Voice Mail", page 38). • You can also activate forwarding by remote control, see Chapter "Setting functions by remote control", page 47. ■ Forwarding to Voice Mail You cannot momentarily be reached on your phone. If you forward to your Voice Mail, a user can leave you a voice message. You can use the global greeting or your own greeting (see Chapter "Configuring Voice Mail", page 67). For more information on Voice Mail please refer to the "User’s Guide Voice Mail Systems". Activating forwarding: eud-1094/1.3 – I7.9 – 02.2010 Press the navigation key to the right or the Menu softkey. Forwarding Scroll to Forwarding and press the Select softkey. Call Forwarding Scroll to Call forwarding and confirm with the Ok softkey. 38 Aastra 620d
    • Supplementary features Voice Mail Scroll to Voice Mail and confirm with the Ok softkey. ➔ Forwarding is activated. Deactivating forwarding: Press Menu > Activated features > Reset. Notes: • You can specify whether your Voice Mail should answer directly (Call For- warding) or with a delay (Forwarding on No Reply), or only if you are already on the phone (Forwarding if busy). • A new Voice Mail message is signalled with a text message on the display and a red-flashing LED indicator in the idle state.. ■ Forwarding to message You cannot be reached on your phone. You want any internal user who calls you to get a text message. The user hears the busy tone and obtains a text message on his display. Requirement: The internal user must have a phone capable of receiving text messages. Users whose phone cannot receive text messages are put through to your phone or rerouted to a des- tination predefined within the system. Activating forwarding: Press the navigation key to the right or the Menu softkey. Forwarding Scroll to Forwarding and press the Select softkey. Call Forwarding Scroll to Call forwarding and confirm with the Ok softkey. Message Scroll to Message and confirm with the Ok softkey. <Text> Enter the text and confirm with the Ok softkey. ➔ Forwarding is activated. Deactivating forwarding: Press Menu > Activated features > Reset. Note: If you activate another forwarding, your forwarding to message is deactivated. eud-1094/1.3 – I7.9 – 02.2010 Aastra 620d 39
    • Supplementary features Functions for special situations This section explains the different options provided by your phone to deal with special situations. ■ Forwarding a call during the ringing phase You do not want to answer a call yourself but deflect it to another user. The Deflect function allows you to deflect a call during the ringing phase, to an internal or exter- nal user or to your Voice Mail. Your phone is ringing and the LED indicator is flashing. To deflect the call, proceed as follows. Deflect Press the Deflect softkey. <Phone number> Enter the call number and confirm with the Ok softkey. ➔ The call is deflected to the user you selected. Notes: • You can also find the call number of the user you want in the phone book or in a call list. • If the user you want to deflect to is busy, the call will not be deflected. The dis- play shows Busy and your phone still rings. ■ Rejecting a call during the ringing phase You do not want to answer a call. You can reject a call already during the ringing phase Reject Press the Reject softkey or the End call key. ➔ The connection is rejected and, depending on the system configuration, the caller obtains the busy tone or is forwarded to a preconfigured destina- tion. eud-1094/1.3 – I7.9 – 02.2010 40 Aastra 620d
    • Supplementary features ■ Listening to Voice Mail Your display shows Voice Mail from and the LED indicator is flashing red. Listen Listening to a new message: Press the Listen softkey. ➔ The message is played back. Or: Voice Mail is also available via the menu: Menu > Voice Mail > Inbox > Listen. Listening to all messages[a]: Listening to all messages is available via the menu: Menu > Voice Mail > Inbox > Listen all. Menu To delete the message: Press the navigation key to the right or the Menu softkey. Voice Mail Scroll to Voice Mail and press the Select softkey. Inbox Scroll to Inbox and press the Select softkey. Delete Press the Delete softkey. ➔ The Voice Mail is deleted. Notes: • To find out how to configure forwarding to your Voice Mail, refer to the Chap- ter "Forwarding to Voice Mail", page 38. • To find out how to configure a Voice Mail please refer to the Chapter "Config- uring Voice Mail", page 67 or to the "User’s Guide Voice Mail Systems". eud-1094/1.3 – I7.9 – 02.2010 Aastra 620d 41
    • Supplementary features ■ Sending text messages You want to send a written message to an internal user. You can send a text message to an internal user. The text message will appear on the person's display. Requirement: The internal user must have a phone capable of receiving text messages. You can use one of the text messages stored in the system directly, modify it or create a new text message. Press the navigation key to the right or the Menu softkey. Text message Scroll to Text message and press the Select softkey. New Scroll to New and press the Select softkey. <Text message> Select one of the text messages stored in the system and press the Select softkey. <Text> Adapt or expand the text and press the Send softkey. <Destination> Select the destination and press the Select softkey. <Phone number> For user and group: Enter the phone number and press the Send softkey. ➔ The text message is sent. Note: If the display shows Not available, the text message could not be sent. eud-1094/1.3 – I7.9 – 02.2010 42 Aastra 620d
    • Supplementary features ■ Reading text messages Your display shows New message received and the envelope symbol. The LED indicator is red-flashing. Show Showing text message: Press the Show softkey. ➔ The display shows the sender and the date/time of the text message. Read Reading text message: Select the text message you want and press the Read softkey. ➔ If the message runs over several lines, use the navigation key to scroll. Delete Deleting text message: Press the Delete softkey. ➔ The text message is deleted; the next text message is retrieved from the memory. Or: Press Menu > Text message > Inbox to select the text message and continue as described above. ■ Picking up a call You hear a phone ringing in your vicinity and want to pick up the call. With the Pick up function you can pick up the call from the other phone on your own phone. Press the navigation key to the right or the Menu softkey. Call features Scroll to Call features and press the Select softkey. Pick up Scroll to Pick up and press the Select softkey. <Phone number> Enter the call number of the phone from which you want to pick up the call and confirm with the Ok softkey. Note: You can also find the call number of the user you want in the phone book or in a call list. eud-1094/1.3 – I7.9 – 02.2010 Aastra 620d 43
    • Supplementary features ■ Making a call on a third-party phone You want to make a call on a third-party phone using your personal settings, for example on a colleague’s phone or in a meeting room. You can activate a third-party phone to make an internal or external call using your personal settings, even if the phone is locked for external calls. You can activate the phone for a business or private call. Once you have activated the phone using a */# procedure and your PIN, dialling by your private phone book is available. The called party's display shows your personal phone number and not the number of the phone from which you are making your call. Any call charges incurred will be charged to you. <Setting value> 1. Enter */# procedure #36. 2. Enter your internal phone number. 3. Enter your PIN. 4. Enter the internal or external phone number with the exchange access digit. Press the Call key. ➔ The phone number displayed is dialled. Note: When you hang up, dialling by name and your private phone book remain available for a whole minute so you can make another call. Or: 1. Enter the */# procedure #46 for a private call. 2. Enter your internal phone number. 3. Enter your PIN. 4. Enter the external call number directly, without the exchange access digit. 5. Press the Call key. ➔ The phone is now enabled; the external user is called. Note: The factory setting "0000" is not accepted. First change the PIN as described in chapter "Changing the User PIN", page 60 or use the */# procedure *47 (see "User’s Guide */# Procedures"). If you have forgotten your PIN, your system administrator can reset it to the factory setting. eud-1094/1.3 – I7.9 – 02.2010 44 Aastra 620d
    • Supplementary features ■ Suppressing your call number from your called party's phone display You do not want your call number to appear on the phone display of a called party in the public network[a]. You have two possibilities: • If you never want the phone number to be displayed, set CLIR permanent ein. • To suppress your call number display for certain calls only, select the function CLIR per call before dialling your party's call number. This function must be stored under a configurable key (see Chapter "Configuring keys", page 68). You can also execute the function with a */# procedure (see "User’s Guide */# Procedures" User’s Guide). Before the call: Press the function key for <CLIR>. Notes: • CLIR works only with external calls. • This feature depends on the range of services offered by your provider. ■ Tracing Malicious Calls You are being threatened or molested by a call. You want to identify the caller. Using the MCID function (MCID: Malicious Call Identification)[a] the provider records the follow- ing call data: Your phone number, the caller’s phone number, and the date and time of the call. MCID has to be enabled by your provider. Your provider will inform you about accessing the recorded call data. This function must be stored under a configurable key (see Chapter "Configuring keys", page 68). During a call: Press the function key for MCID (MCID). After the call do not hang up: press the function key for MCID (MCID) while you hear the busy tone. ■ Activating personal call routing You wan to specify which of your phones shall ring when you receive a call. If your system administrator has set up a phone number with several phones for you as well as eud-1094/1.3 – I7.9 – 02.2010 the call routings, you can specify which of your phones shall signal a call by using the personal call routing. Your system administrator can set up to 5 call routings. You can only answer a call on phones where the call is signalled. Contact your system administrator for more information. Aastra 620d 45
    • Supplementary features You can activate a call routing for all phones. If you have not configured a call routing, the fac- tory setting (all phones are ringing) is used as standard. This function can also be stored under a configurable key (see Chapter "Configuring keys", page 68). Activating personal call routing: Press the navigation key to the right or the Menu softkey. Settings Scroll to Settings and press the Select softkey. General Scroll to General and press the Select softkey. Pers. call routing Scroll to Personal call routing and press the Select softkey. <Setting value> Select the call routing you want and confirm with the Select softkey. ➔ Personal call routing is activated. Deactivating personal call routing: Press Menu > Activated features > Reset. Renaming personal call routing: Press Menu > Settings > General > Personal call routing > Modify. ■ Activating Ring alone You want to specify which of your phones shall acoustically ring when you receive a call. If your system administrator has set up a phone number with several phones for you, you can specify which of your phones shall acoustically signal a call by using Ring alone[a]. When you have activated Ring alone on a phone, the acoustic ringing tone is deactivated for all other phones ( ). An incoming call is signalled in the display of all phones. You can answer the call on each of your phones. Note: When you have activated Ring alone but deactivated the personal call routing for a phone in parallel, an incoming call is not acoustically but only visually signalled. This function must be stored under a configurable key (see Chapter "Configuring keys", page 68). In idle state: Press the function key for <Ring alone>. ➔ Ring alone is activated/deactivated. eud-1094/1.3 – I7.9 – 02.2010 46 Aastra 620d
    • Supplementary features Setting functions by remote control This section explains how you can change your phone's settings even if you are not directly at your phone. You are not at your desk and want to set various functions on your phone from a different phone. You can activate/deactivate many of your phone's functions by remote control from a different phone. The remote control is initiated using a special */# procedure. You can then enter the function commands and */# procedures. <Setting value> Using remote control from a third-party phone: 1. Enter */# procedure #36. 2. Enter your phone number. 3. Enter your PIN. 4. Enter the */# procedure for activating/deactivating the function you want. Press the Call key. ➔ Acknowledgement tone sounds; function is activated/deactivated. Note: The factory setting "0000" is not accepted. First change the PIN as described in chapter "Changing the User PIN", page 60 or use the */# procedure *47 (see "User’s Guide */# Procedures"). If you have forgotten your PIN, your system administrator can reset it to the factory setting. eud-1094/1.3 – I7.9 – 02.2010 Aastra 620d 47
    • Personalizing Your Phone These sections explain how to adapt the phone’s basic settings to suit your personal requirements. Configuring cordless phone functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49 Display settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53 Setting the volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54 Profile settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 Hands-free and headset settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 General settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 Protection settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 Managing your private contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 Configuring Voice Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67 Configuring keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 Formulating Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 eud-1094/1.3 – I7.9 – 02.2010 48 Aastra 620d
    • Personalizing Your Phone Configuring cordless phone functions This section explains the procedure for making settings on your cordless phone. ■ Switching the cordless phone on/off You want to switch your phone on or off. Switching the phone off: Keep the End call key pressed down for approx. 2 seconds and answer Ok to the safety prompt. ➔ The phone is switched off. Or: Function is also available via the menu: Menu > Settings > General > Switch off. Notes: • You cannot switch the phone off in a call. • When the phone is switched off, incoming calls are stored in the call list. • When you place the phone in the charging bay, the phone automatically switches itself on. Switching the phone on: Place the phone in the charging bay or keep the End call key pressed down for approx. 2 seconds. ➔ The phone is switched on. Note: If you cordless phone cannot find a system, the display shows "No system". You can switch to an available system using Menu > Settings > System > System reg- istrations. ■ Locking/unlocking the keypad You leave your workstation and want to avoid accidentally pressing your phone keys. You can lock the keypad against unintentional actuation. You can choose whether you want the keypad to be unlocked automatically when you receive a call or whether you prefer to unlock the keys manually in any case[a]. Locking the keypad: Keep the hash key pressed down for approx. 2 seconds. ➔ The keypad is locked. Unlocking the keypad: Press the Unlock softkey and the hash key. ➔ The keypad is unlocked. eud-1094/1.3 – I7.9 – 02.2010 Unlocking the keypad automatically: Enable the Auto key lock via Menu > Settings > General. ➔ The keypad is locked automatically after approx. 10 seconds, is dis- played. The keypad is automatically unlocked when you receive a call. The lock is reactivated immediately after the end of the call. Aastra 620d 49
    • Personalizing Your Phone ■ Locking your phone You need to leave your desk and want to ensure that no-one can alter your phone's settings, look at your private data, or make outside calls from your phone. You can lock your phone with a PIN consisting of two to ten digits. First change the PIN as described in chapter "Changing the User PIN", page 60) or use the */# procedure *47 (see "User’s Guide */# Procedures"). You can lock either just the configuration (Configuration locked) or the entire phone (Phone locked). With Phone locked your private data cannot be viewed and external calls can only be made from your phone in accordance with the system settings. Press the navigation key to the right or the Menu softkey. Settings Scroll to Settings and press the Select softkey. General Scroll to General and press the Select softkey. Barring Scroll to Barring and press the Select softkey. ➔ You are prompted to enter your PIN. <PIN> Enter the PIN and confirm with the Ok softkey. <Setting value> Select the barring you want and enable with the Select softkey. ➔ The phone is locked, is displayed. ➔ To lock all your phones, execute the *33* <PIN> # function code (see "User’s Guide */# Procedures"). eud-1094/1.3 – I7.9 – 02.2010 50 Aastra 620d
    • Personalizing Your Phone ■ Unlocking your phone You want to unlock you phone. You can use your PIN to unlock your phone. If you have forgotten your PIN, your system admin- istrator can reset it to the factory setting. Press the navigation key to the right or the Menu softkey. Activated features Scroll to Activated features and press the Select softkey. <Barring> Select the barring you want and press the Reset softkey. ➔ You are prompted to enter your PIN. <PIN> Enter the PIN and confirm with the Ok softkey. Free Scroll to Free and confirm with the Select softkey. ➔ The phone is unlocked. ➔ To lock all your phones, execute the *33* <PIN> # function code (see "User’s Guide */# Procedures"). ■ Activating range alarm and system busy beep You want to set the system parameters with your cordless phone. The Range alarm indicates that the connection between your phone and the system is weak. You can set the phone so that you receive a warning signal if you leave the coverage area You are making a call and are getting near the limit of the radio area: A warning signal sounds in the loudspeaker and the LED indicator is flashing red. If you leave the radio area, the call is dis- connected. The System busy beep tells you that the system is overloaded – you need to wait until the system is available again. Press the navigation key to the right or the Menu softkey. Settings Scroll to Settings and press the Select softkey. General Scroll to General and press the Select softkey. eud-1094/1.3 – I7.9 – 02.2010 <Setting> Select the setting you want and switch on or off with the Select softkey. Aastra 620d 51
    • Personalizing Your Phone ■ Setting the server alarm Depending on the system’s settings, you can receive server alarms for specific situations. These settings are made by your system administrator in the system. Contact your system administra- tor for more information. When the server alarms are activated in the system, you can select from the alarm signalling as follows: Vibracall, Progressive ring tone, Suppress ring tone. A list of all melodies is available. Press the navigation key to the right or the Menu softkey. Settings Scroll to Settings and press the Select softkey. Server alarm Scroll to Server alarm and press the Select softkey. <Setting> Select the setting you want and switch on or off with the Select softkey. ■ Logging a cordless phone on/off See (also) the Chapter "Managing communication systems", page 62. ■ Linking the charging contact to direct call answer You want to choose whether to answer a call simply by lifting the phone out of its charging bay or whether you also need to press the Call key after lifting out the phone. You can specify that your cordless phone should behave like a fixed phone when you answer a call. In this case you do not have to press the Call key when you lift the phone out of its charging bay. Press the navigation key to the right or the Menu softkey. Settings Scroll to Settings and press the Select softkey. General Scroll to General and press the Select softkey. eud-1094/1.3 – I7.9 – 02.2010 Direct call answer Scroll to Direct call answer and press the Select softkey. ➔ The setting is stored. 52 Aastra 620d
    • Personalizing Your Phone Display settings This section explains how to set display properties. ■ Setting the display You want to optimise the display settings. You can activate or deactivate the following settings: • Font size (Font) • Colour scheme • Backlight: Brightness, Idle timeout (Duration how long the display backlight remains enabled after a keystroke), Charging bay timeout (Duration how long the display backlight remains enabled when the cordless phone is placed in the charging bay), Backlight during call (Enable function to leave the display dimmed during the entire duration of a call). Press the navigation key to the right or the Menu softkey. Settings Scroll to Settings and press the Select softkey. Display Scroll to Display and press the Select softkey. <Display setting> Scroll to the display setting you want and press the Select softkey. <Setting value> Select the setting you want. Note: The Select softkey displays the colour scheme you want. ➔ The setting is stored. eud-1094/1.3 – I7.9 – 02.2010 Aastra 620d 53
    • Personalizing Your Phone ■ Setting the LED indicator You can activate or deactivate the following settings: • In Service: The phone is switched on. • Incoming call • Info • Appointment call: Function can only be set with a function code, see Chapter "*/# Proce- dures", page 70) • Hands-free operation • Battery empty Press the navigation key to the right or the Menu softkey. Settings Scroll to Settings and press the Select softkey. LED indications Scroll to LED indications and press the Select softkey. <LED setting> Scroll to the LED setting you want and confirm with the Select softkey. Setting the volume All the ring tone properties are set using the profiles, see Chapter "Profile settings", page 55. ■ Setting the volume during a call You want to adjust the volume while in a call. The handset and loudspeaker volumes need to be set separately. The new volume will remain stored even after the call is ended. Louder: Press top side key. Quieter: Press bottom side key. eud-1094/1.3 – I7.9 – 02.2010 54 Aastra 620d
    • Personalizing Your Phone Profile settings There are five different application profiles to adapt the phones to any given work situation, e.g. headset or conference mode. ■ Setting up a profile All your phone’s ringing properties are stored in the profiles. Three default profiles are factory-set: Normal, Meeting, Charging bay. You can set up to 5 pro- files. A profile comprises a set of ringing and phone settings, which you can specify individually for each profile. 1 profile is always active in telephone mode. The default profile is the Normal pro- file. Activate the appropriate profile depending on the situation (e. g. before a meeting you can activate the Meeting profile). The Charging bay profile is selected automatically whenever the phone is placed in the charging bay. You can set the following profile properties: • Ring volume • Ring melody for Internal ring, External ring and Discreet ring, • Vibracall • Discreet ring: Phone only rings once. • Auto answer[a]: Phone only rings once and then automatically answers the call without you having to press for example the call key on the headset. Disable this setting when you do not make your calls using headset to avoid unnoticed listening by callers. • Suppress ring tone: is displayed. • Progressive ring tone • Loud environment[a]: In a loud environment the phone tries to improve the voice transfer (not for connections with Bluetooth headset and in hands-free mode). It’s recommended to cre- ate a "Loud environment" profile. • Confirmation tone: each keystroke is confirmed with a beep. • Battery warning: battery nearly run-down triggers a warning. Press the navigation key to the left. Or: Profiles are also available via the menu: Menu > Settings > Profiles. New Creating a new profile: Press the New softkey. eud-1094/1.3 – I7.9 – 02.2010 Aastra 620d 55
    • Personalizing Your Phone Modify Setting up a profile: 1. Scroll to the profile you want and press the Modify softkey. 2. Scroll to the setting you want and confirm your choice of setting with the Select softkey. ➔ The setting is stored. Note: To listen to all the ring properties use the Test softkey. Rename Renaming a profile: Scroll to the profile you want and press the Rename softkey. ➔ The setting is stored. Delete Delete profile: Scroll to the profile you want and press the Delete softkey. ➔ The profile is deleted. ■ Activate profile In your everyday phoning habits you want to adapt your phone’s ringing properties to each sit- uation. The ringing properties are stored in different profiles. Select the profile you want from the list of profiles. The current profile is indicated on the display (except for Normal profile). Press the navigation key to the left. Or: Profiles are also available via the menu: Menu > Settings > Profiles. ➔ All the profiles are displayed. Select Select the profile you want and activate with the Select softkey. ➔ The profile is activated. eud-1094/1.3 – I7.9 – 02.2010 56 Aastra 620d
    • Personalizing Your Phone Hands-free and headset settings This section explains other ways in which you can make calls with your phone. ■ Connecting a headset Connect your headset to the socket on the bottom left-hand side of your phone. The headset mode is then automatically activated. Your phone also has a Bluetooth interface (2.0) so you can operate the corresponding headsets. Only audio data can be transmitted via the Bluetooth interface with a headset. ■ Activating headset operation You have connected a headset and now want to activate the headset mode. A headset can be connected in parallel with the handset. If you answer a call in headset mode using the Call key or Loudspeaker key, the call is provided on the headset. This phone supports wireless headsets based on the DHSG standard, which allows you to set up and to end calls from the headset. Ask your dealer which headsets are particularly well suited for this phone. When you connect a Bluetooth headset (see chapter "Activating Bluetooth mode and Bluetooth devices", page 58), the headset is automatically activated. Note: To find out how to phone with headset, refer to the Chapter "Using a Headset", page 17. eud-1094/1.3 – I7.9 – 02.2010 Aastra 620d 57
    • Personalizing Your Phone ■ Activating Bluetooth mode and Bluetooth devices You want to make and receive phone calls with a Bluetooth-supported headset. You can activate Bluetooth devices as soon as you have activated the Bluetooth mode. You can activate or deactivate the Bluetooth manually. Notes: • Only one Bluetooth connection at a time is possible. • To find out how to phone with headset, refer to the Chapter "Using a Headset", page 17. Press the navigation key to the right or the Menu softkey. Settings Scroll to Settings and press the Select softkey. Bluetooth Scroll to Bluetooth and press the Select softkey. Enable Bluetooth Activating/deactivating Bluetooth mode: Scroll to Enable Bluetooth and press the Select softkey. ➔ The setting is stored, is displayed. Note: An activated Bluetooth operation does not imply that a Bluetooth connection is running. Subscribe headset Pair new device: Scroll to Subscribe headset and press the Select softkey. Switch on the device you want and set to subscribe mode. Select the device you want and enter the Bluetooth device PIN. ➔ Device is paired, is displayed. Select headset List of paired devices: Switch on the device you want, scroll to Select headset, press the Select softkey and select a device from the list. ➔ The list of coupled devices is displayed. Note: The list is limited to 2 Bluetooth devices. Remove a device before you connect another one. Delete Remove device: Scroll to Select headset and press the Select softkey. Select the device you want and press the Delete softkey. ➔ Device was removed. eud-1094/1.3 – I7.9 – 02.2010 58 Aastra 620d
    • Personalizing Your Phone General settings This section explains other settings you can make on your phone. ■ Selecting the language The display text is not in the language you want. You can select a different language. The menu item under which you select your language is marked by an "*" in front of the word for "language" in the language of your choice, e.g. "*Lan- guage" for English. Press the navigation key to the right or the Menu softkey. <*Language> Scroll to *Language and press the Select softkey. <Language> Select the language you want and confirm with the Select softkey. ➔ The display text appears in your selected language. ■ Configuring the DTMF mode You want to be able to use your phone to control other equipment or to access certain services, such as remote polling of an answering machine or telebanking. For these services you need the DTMF mode[a]. In the DTMF mode each keystroke generates a tone. If for example you enter a call number dur- ing a call, your call partner will hear the tone signals. You can specify whether the DTMF mode should be generally activated or deactivated[a]. DTMF is activated as the default dialling mode. Press the navigation key to the right or the Menu softkey. Settings Scroll to Settings and press the Select softkey. General Scroll to General and press the Select softkey. DTMF Scroll to DTMF and activate or deactivate with the Select softkey. eud-1094/1.3 – I7.9 – 02.2010 ➔ The setting is stored. Aastra 620d 59
    • Personalizing Your Phone ■ Changing the User PIN You want to change the PIN used to lock/unlock your phone (see Chapter "Locking your phone", page 50 and "Unlocking your phone", page 51). The factory setting is digit combination "0000"; you can select any 2 to 10-digit combination for your new PIN. If you have forgotten your PIN, your system administrator can reset it to the factory setting. Notes: • Your User PIN applies to all your phones. • Do not confuse the User PIN with the Admin PIN (see chapter "Changing the Admin PIN", page 61). Press the navigation key to the right or the Menu softkey. Settings Scroll to Settings and press the Select softkey. General Scroll to General and press the Select softkey. New user PIN Scroll to New user PIN and press the Select softkey. ➔ The display shows User PIN. <Old PIN> Enter the old PIN and confirm with the Ok softkey. ➔ The display shows New user PIN. <New PIN> Enter the new PIN and confirm with the Ok softkey. ➔ The display shows Confirm user PIN. <New PIN> Enter the new PIN a second time and confirm with the Ok softkey. ➔ New PIN is stored. Notes: • For each digit entered, the display shows an "*". • You can also change the PIN with the *47 function code (see "User’s Guide */ # Procedures"). eud-1094/1.3 – I7.9 – 02.2010 60 Aastra 620d
    • Personalizing Your Phone ■ Changing the Admin PIN You want for example to protect the alarm settings against unauthorized or unintentional changes. You can define and activate an Admin PIN. This means that, if the valid Admin PIN is not entered, you can only view the alarm settings and not modify them. As long as you have not defined the Admin PIN all alarm settings are freely accessible, without a PIN prompt. If you have forgotten your Admin PIN, your system administrator can reset it. Note: Do not confuse the Admin PIN with the User PIN (see chapter "Changing the User PIN", page 60). Press the navigation key to the right or the Menu softkey. Settings Scroll to Settings and press the Select softkey. General Scroll to General and press the Select softkey. Administration Scroll to Administration and press the Select softkey. New admin PIN 1. Scroll to New admin PIN and press the Select softkey. 2. Enter the PIN you want and confirm with the Ok softkey. ➔ The setting is stored. Note: Delete the current PIN if you prefer to enter your alarm settings without the Admin PIN. eud-1094/1.3 – I7.9 – 02.2010 Aastra 620d 61
    • Personalizing Your Phone ■ Entering display text for the idle state You want to change the text displayed by your phone in the idle state. In addition to the date and time you can enter a personal text for the text displayed in the idle state. Press the navigation key to the right or the Menu softkey. Settings Scroll to Settings and press the Select softkey. General Scroll to General and press the Select softkey. Idle text Scroll to Idle text and press the Modify softkey. <Text> Enter the text and confirm with the Save softkey. ➔ The text is stored. ■ Managing communication systems This menu allows you to specify the active system for your phone and to manage registrations to different systems. Contact your system administrator for more information. If your phone is registered with several systems, the name of the active system is shown on the display. The DECT-specific information is retrievable in the DECT identities menu. For more information on the Download server refer to Chapter "Software", page 73. Press the navigation key to the right or the Menu softkey. Settings Scroll to Settings and press the Select softkey. System Scroll to System and press the Select softkey. System registration Scroll to System registrations and press the Select softkey. eud-1094/1.3 – I7.9 – 02.2010 New Registering to a new system: Press the New softkey, enter AC code, and press the Save softkey. ➔ The phone searches for the system. 62 Aastra 620d
    • Personalizing Your Phone Rename Renaming a system: Scroll to the system you want and press the Rename softkey. Enter a new number and press the Save softkey. ➔ The setting is stored. Delete Deleting a system: Scroll to the system you want, press the Delete softkey and answer Ok to the safety prompt. ➔ The system is deleted. Select Switching system: Scroll to the system you want and confirm with the Select softkey. Or: Switching the phone manually to the next available system (with 2 systems): Press and hold down key 2[a]. Choice of available systems (with 3-4 systems): Press and hold down key 2 > Select system[a]. ■ Retrieving information on your phone Your phone’s software-relevant data is stored in this menu. Press the navigation key to the right or the Menu softkey. Settings Scroll to Settings and press the Select softkey. General Scroll to General and press the Select softkey. Information Scroll to Information and press the Select softkey. <Information> Select the setting you want. ➔ The information can now be retrieved. Or: The software version is also available via key assignment: Press and hold down key 5 > SW version[a]. eud-1094/1.3 – I7.9 – 02.2010 Aastra 620d 63
    • Personalizing Your Phone Protection settings This section explains how you can protect yourself against certain types of call. ■ Activating protection against certain types of calls You want to protect yourself against certain types of calls. You can set that Do not disturb, Call waiting, Call intrusion, Announcement, Forwarding is not allowed on your phone. Ask your system administrator whether these functions are enabled on the system. Press the navigation key to the right or the Menu softkey. Settings Scroll to Settings and press the Select softkey. Protection Scroll to Protection and press the Select softkey. <Setting value> Select the setting you want and switch on or off with the Select softkey. ➔ The setting is stored. Note: You can deactivate an activated protection using Menu > Activated features > Reset. eud-1094/1.3 – I7.9 – 02.2010 64 Aastra 620d
    • Personalizing Your Phone Managing your private contacts This section explains how to manage your private contacts. ■ Creating a new contact entry You want to store your own phone numbers. You can store your own phone numbers as private contacts. For each contact you have the possibility of making several call number entries (Business , Mobile , Private ). You can specify one of these numbers as the standard call number, the one which is used whenever you do not make a particular selection. Press the navigation key downwards. Or: Phone book is also available via the menu: Menu > Phone book. Private contacts Scroll to Private contacts and press the Select softkey. New Press the New softkey. <Contact> Enter the user’s contact data (Name , Business , Mobile , Private ). Use the navigation key to scroll between the entries. Confirm with the Save softkey. ➔ The contact is now stored. Default Specify the selected phone number as default number using the Default softkey. eud-1094/1.3 – I7.9 – 02.2010 Aastra 620d 65
    • Personalizing Your Phone ■ Editing or deleting a contact You want to edit a call number which you have stored in your private contacts. Note: You cannot modify entries in other phone books. Press the navigation key downwards. Or: Phone book is also available via the menu: Menu > Phone book. Private contacts Scroll to Private contacts and press the Select softkey. Edit To change an entry: Select the entry you want and press the Edit softkey. Modify the contact data and confirm with the Save softkey. Delete To delete an entry: Select the entry you want and press the Delete softkey. ➔ The entry is now deleted. ■ Transferring a call number from the call list to the private contacts You want to transfer a call number from one of the call lists to your private contacts. You can add a phone number to an existing contact or create a new contact. Press the navigation key to the right or the Menu softkey. Call lists Scroll to Call lists and press the Select softkey. <Call list> Select the call list and user you want and press the Save softkey. Add to exist. contact Adding to existing contact: Press the Add to existing contact softkey, select the contact and number type you want, and confirm with the Save softkey. Add new contact Adding new contact: Press the Add new contact softkey, select the number type you want, and con- firm with the Save softkey. eud-1094/1.3 – I7.9 – 02.2010 66 Aastra 620d
    • Personalizing Your Phone Configuring Voice Mail This section explains how to set your Voice Mail. ■ Managing a personal greeting You have the possiblity to record up to 3 different greetings (e.g. for absence or holiday)[a]. Enter the appropriate name for each greeting. If no personal greeting is activated or if none is available, the global greeting is activated automatically, provided it has been recorded. Contact your system administrator for more information. Press the navigation key to the right or the Menu softkey. Voice Mail>Greeting Scroll to Voice Mail and Greeting and press the Select softkey. <Greeting> Renaming a greeting: Select the greeting you want and press the Modify softkey. ➔ Enter the appropriate name for your personal greeting. <Greeting> Recording a greeting: Select the greeting you want and press the Record softkey. ➔ Now record your personal greeting text. <Greeting> Listening to the greeting: Select the greeting you want and press the Listen softkey. ➔ You can monitor your personal greeting text and re-record it if necessary. <Greeting> Select the greeting: Select the greeting you want and confirm with the Ok softkey. ➔ The announcement last recorded is automatically activated. Notes: • To find out how to configure forwarding to your Voice Mail, refer to the Chap- ter "Forwarding to Voice Mail", page 38. • For more information on Voice Mail please refer to the Chapter "Listening to Voice Mail", page 41 or to the "User’s Guide Voice Mail Systems". eud-1094/1.3 – I7.9 – 02.2010 Aastra 620d 67
    • Personalizing Your Phone Configuring keys This section explains how to assign phone numbers and functions to a configurable key. ■ Available keys You can store phone numbers and functions[a] on 3 different types of keys: • on a sidekey – retrievable in the idle position only; • directly on the softkey – retrievable in the idle position only; • on a Hotkey – accessible any time. You can assign each key with a specific type so you can trigger a particular action by simply pressing that key. Choice available: • Number key: Storing the phone number; • Function key: Activating/deactivating a function. ■ Storing a phone number on a key - Number key You want to retrieve a frequently used phone number with a single keystroke rather than enter it digit by digit. On each softkey/hotkey you can store one call number and name, and on each sidekey you can store two call numbers and the associated names. The key automatically becomes a number key. The system administrator can disable any possibility of modifying the configuration of a key that has already been configured. <long> Keep the key you want pressed down for approx. 2 seconds. Or: Keys are also available via the menu: Menu > Settings > Keys > Softkeys/Hotkeys/ Sidekeys. New Creating a new key assignment: Press the New softkey or directly select the Number key, enter the name and number, and confirm with the Save softkey. ➔ The allocated function is stored. Modify Modify a key assignment: Select the key you want and press the Modify softkey. Make the changes and confirm with the Save softkey. ➔ The allocated function is stored. eud-1094/1.3 – I7.9 – 02.2010 Delete Deleting a key assignment: Select the key you want and confirm with the Delete softkey. ➔ The assignment is deleted. 68 Aastra 620d
    • Personalizing Your Phone ■ Storing a function on a key – function key You want to retrieve a frequently used function - for example "call forwarding on no reply" - using a single keystroke rather than having to enter it by hand. Usually the function is assigned so that you: • activate the function with the first keystroke, • and deactivate the command again with a second keystroke. <long> Keep the key you want pressed down for approx. 2 seconds. Or: Keys are also available via the menu: Menu > Settings > Keys > Softkeys/Hotkeys/ Sidekeys. New Creating a new key assignment: Press the New softkey or directly select the Function key, select the function and confirm with the Save softkey. ➔ The allocated function is stored. Modify Modify a key assignment: Select the key you want and press the Modify softkey. Make the changes and confirm with the Save softkey. ➔ The allocated function is stored. Delete Deleting a key assignment: Select the key you want and confirm with the Delete softkey. ➔ The assignment is deleted. Note: Besides the predefined functions you can also define your own function. For more information please refer to the Chapter "Function Commands", page 70. eud-1094/1.3 – I7.9 – 02.2010 Aastra 620d 69
    • Personalizing Your Phone Formulating Functions This section explains how to activate an individual function, for example call forwarding, using func- tion commands and how to assign it to a key. ■ Function Commands You can use function commands to define a function to suit your personal requirements. A function can consist of one or more function commands, function codes, and the phone number. You can either carry out a function directly or store it on a function key (select Configurable function). Tab. 1 The following function commands are available: "I" Seize line "X" Disconnect "P" Pause 1 second before the next operation "N" Use the phone number entered in call preparation "." Control key function (up-circuit system) "Z" Activate/deactivate DTMF mode "R" Use the phone number last dialled "Y" Disconnect and reseize the line. Tab. 2 Examples of how to define a function: "IR" Seize line ("I"), Dial phone number last dialled ("R") "I201" Seize line ("I") and dial phone number 201 "I*21201X" Seize line ("I"), Activate call forwarding ("*21") to phone number 201, Disconnect ("X") Notes: • Text mode has to be activated before you can enter function commands. • Functions that are not available via the menu can be activated using the */# procedures (see "User’s Guide */# Procedures"). • You can either type in a */# procedure directly or store it under a key. • You can only activate certain */# procedures if the same function cannot be obtained via the menu. • The availability of certain */# procedures may be restricted depending on the system and software version. eud-1094/1.3 – I7.9 – 02.2010 ■ */# Procedures A list with all */# procedures can be found at http://www.aastra.com/docfinder ("User’s Guide */ # Procedures" User’s Guide). 70 Aastra 620d
    • Installation and commissioning These sections explain the setup options available with your phone. Equipment provided . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 Connecting a cordless phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73 Battery. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74 Carry clip or swivel clip . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 Carry strap . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 USB and external charging socket . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 Logging your phone on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 eud-1094/1.3 – I7.9 – 02.2010 Aastra 620d 71
    • Installation and commissioning Equipment provided Charging bay and plug-in Cordless phone Battery power supply unit with coun- try-specific adapters Quick User's Guide and safety information Options "Easy" or "Rotary" belt clip Carry strap eud-1094/1.3 – I7.9 – 02.2010 72 Aastra 620d
    • Connecting a cordless phone ■ Connecting the charging bay The phone can be operated without modifying the charging bay. 1. Plug the cable connector into the socket on the underside of the charging bay. 2. Feed the cable through the strain relief provided. 3. Plug the plug-in power adapter into an available socket outlet. Note: Plug designs vary from country to country. ■ Power supply / Plug-in power supply unit The power supply unit is rated for 100 V to 240 V AC (50-60 Hz). It is supplied with four inter- changeable adapters, which means it can be used more or less worldwide. Where necessary, fit the standard adapter head for your country to the power supply unit. As the plug-in power sup- ply unit comes in two variants, the assembly differs slightly: • Variant 1: Set the switch on the power supply unit to OPEN and slide the existing adapter head upwards and out. Next fit the new adapter head to the power supply unit and lock it into place using the switch (LOCK). • Variant 2: First remove any adapter head that may already be fitted by pressing OPEN. Next fit the new adapter head onto the power supply unit at a slight angle with the end marked TOP at the top. Press it down until it clicks into place. ■ Software New device software can simply be updated during operation using automatic firmware updates, reducing maintenance costs as a result. eud-1094/1.3 – I7.9 – 02.2010 Aastra 620d 73
    • Installation and commissioning Battery Take also note of the safety information on handling the battery set out in Chapter "Dealing with batteries", page 9. ■ Inserting the battery 1. Push the battery cover downwards until it is released from the lock, then take it off. 2. Insert the battery with the contacts downwards. 3. Replace the battery cover and push it upwards until it locks. ■ Charging the battery The batteries are supplied uncharged. To charge the batteries, place the phone in the charging bay. It is only after the battery has been charged for the first time that your phone is ready for use, that calls can be answered and that you can make calls from the phone. Notes: • It takes several charging cycles before a new battery reaches full capacity. • The technical data can be found in the Chapter "Technical Data", page 79. • The descriptions of the display symbols can be found in the Chapter "Display symbols", page 5. eud-1094/1.3 – I7.9 – 02.2010 74 Aastra 620d
    • Carry clip or swivel clip ■ Fitting / removing the carry clip or swivel clip The carry clip supplied with the phone is placed on the two openings at the top end of the phone and pressed in until it snaps into place. To remove the carry clip, press the small recesses on the edge of the strap and gently pull the strap apart. The phone can also be equipped with a swivel clip accessory. The holding clip is also placed on the two openings at the top end of the phone and pressed in until it snaps into place. Next slide the clip onto the prominent button. To release the phone from the clip, press the upper button. Carry strap ■ Securing the carry strap The top part of the carry clip has two openings. You can feed the bottom end of the carry strap through these openings (detach the carry clip first before fitting the strap). Carry straps are optionally available. eud-1094/1.3 – I7.9 – 02.2010 Aastra 620d 75
    • Installation and commissioning USB and external charging socket ■ Mini USB connection There is a mini USB socket (2.0) in the bottom right-hand corner. You can use it as a connection socket for a USB charging bay, for instance for charging the phone. However the charging proc- ess is slower than when the phone is charged in the charging bay. Use a screened USB cable only. Logging your phone on ■ Registering your phone on the system Your system administrator has to prepare the system before you can log on your phone. Your phone can be operated on a maximum of 4 different communication systems. To do so, it must be registered on each system. As a rule your phone is registered with the communication system by your system administrator. Contact your system administrator for more information. ■ Registration A registration is stored on the phone for each communication system with which your phone is registered. A registration entry contains, among others, a system name (e. g. A, B, C). If your phone is registered with several systems, the name of the active system is shown on the display. ■ Register Once the phone is registered with one or more communications systems, you can make and receive phone calls (see also Chapter "Managing communication systems", page 62). eud-1094/1.3 – I7.9 – 02.2010 76 Aastra 620d
    • Further information The following sections contain more useful information about your phone. Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78 Technical Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79 eud-1094/1.3 – I7.9 – 02.2010 Aastra 620d 77
    • Further information Troubleshooting This section contains a few tips on how to operate your phone if you encounter any problems. ■ Malfunctions The display shows: "System overload" At the moment no connection can be set up via the current system base. The phone is trying to set up a better radio connection with the same or a different system base. This message appears in standby mode only. The display shows: "No System" You have moved out of the coverage area; the radio connection is interrupted. Move closer to a radio station. Leaving the coverage area You are outside the coverage range. You can set the phone so that you receive a warning signal if you leave the coverage area (see Chapter "Activating range alarm and system busy beep", page 51). Display is working, but connection is not possible Your phone may be locked. Unlock your phone (see Chapter "Locking/unlocking the keypad", page 49). Display brightness insufficient The setting for the display’s brightness is unsuitable. Change the setting (see Chapter "Setting the dis- play", page 53). Impaired sound quality during hands-free operation The sound quality can be affected if the volume is too loud – turn down the volume. If the sound quality fluctuates, contact your system administrator. Note: For all other messages, faults and questions you may have, contact your system administrator. System and software-related functions You want to activate a feature described in this User’s Guide but the system will not let you. Some systems or system versions do not support all the features. The corresponding text sec- tions are identified by a letter inside square brackets [a]. The list below indicates which system versions support the relevant features. Contact your system administrator for more information. I7.9 [a] x eud-1094/1.3 – I7.9 – 02.2010 [b] [c] [d] 78 Aastra 620d
    • Further information Technical Data ■ Operation Standards DECT, GAP DECT encryption supported Frequency range 1880 MHz up to 1900 MHz Transmitted power 10 mW (average power per channel) Range • up to 300 m outdoors • up to 50 m in indoors ■ Interfaces Headset 2,5 mm jack and Bluetooth PC USB - PC ■ Battery charge and usage times Battery capacitance 850 mAh lithium-ion (Li-Ion) Operating time, talk time up to 12 hours Operating time, standby up to 100 hours Charging time in the charging bay 2 hours for fully charged state ■ Ambient conditions Operating temperature 5° C to 40° C Storage temperature -5° C to +45° C Class of protection IP 50 Noise Ambient noise filter for loud environments Hands-free operation Full-duplex hands-free operation ■ Dimensions, weight and surface finish Cordless phone with battery Length x Width x Depth: 135 x 49 x 22.5 mm 120 g eud-1094/1.3 – I7.9 – 02.2010 Charging bay without mains adapter Length x Width x Depth: 76 x 75 x 24 mm 40 g Surface finish (sides and front) Silicone treated Aastra 620d 79
    • Index %, *,+... Cost control and Data protection */# Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 (Safety information) . . . . . . . . . . . . . . . . . . . . . . . . . . . .8 Creating a new contact entry . . . . . . . . . . . . . . . . . .65 A Accessing the menu . . . . . . . . . . . . . . . . . . . . . . . . . . 22 D Accessories (Safety information) . . . . . . . . . . . . . . . . 8 Dealing with batteries . . . . . . . . . . . . . . . . . . . . . . . . . .9 Activate profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56 Deflect . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40 Activating Bluetooth® devices . . . . . . . . . . . . . . . . . 58 Deleting a contact . . . . . . . . . . . . . . . . . . . . . . . . . . . .66 Activating Bluetooth® operation . . . . . . . . . . . . . . 58 Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13 Adjusting the volume . . . . . . . . . . . . . . . . . . . . . . . . . 54 Dialling by Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26 Alpha search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 Dialling from the Call List of Answered Calls . . . .28 Ambient conditions . . . . . . . . . . . . . . . . . . . . . . . . . . . 79 Dialling from the Call List of Unanswered Calls .28 Ambient conditions (Safety information) . . . . . . . 8 Dialling from the phone book . . . . . . . . . . . . . . . . .27 Announcement (Protection) . . . . . . . . . . . . . . . . . . 64 Dialling with a hotkey . . . . . . . . . . . . . . . . . . . . . . . . .29 Answering a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Dialling with a softkey . . . . . . . . . . . . . . . . . . . . . . . . .29 Answering Call Waiting . . . . . . . . . . . . . . . . . . . . . . . 31 Dialling with Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . .29 Answering Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Dialling with the Phone Number . . . . . . . . . . . . . . .15 Auto answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 Digit keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20 Availability of telephone connections Dimensions, weight and surface finish . . . . . . . . .79 (Safety information) . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Disclaimer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11 Available keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53 Display symbols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5 B Disposal (Safety information) . . . . . . . . . . . . . . . . . . .8 Backlight . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53 Do not disturb (Protection) . . . . . . . . . . . . . . . . . . . .64 Battery charge and usage times . . . . . . . . . . . . . . . 79 Document information . . . . . . . . . . . . . . . . . . . . . . . .11 Brokering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 E C Editing contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66 Call duration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Enabling/disabling function . . . . . . . . . . . . . . . . . . .23 Call Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . 37, 39 Ending a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14 Call list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Enquiry Call During a Call . . . . . . . . . . . . . . . . . . . . . .34 Call waiting (Protection) . . . . . . . . . . . . . . . . . . . . . . 64 Entering display text for the idle state . . . . . . . . . .62 Call waiting with an internal user . . . . . . . . . . . . . . 31 Enters digits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20 Changing the PIN (Admin PIN) . . . . . . . . . . . . . . . . 61 Enters letters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20 Changing the PIN (User PIN) . . . . . . . . . . . . . . . . . . . 60 Equipment provided . . . . . . . . . . . . . . . . . . . . . . . . . .72 Charges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 External charging socket . . . . . . . . . . . . . . . . . . . . . .76 Charging the battery . . . . . . . . . . . . . . . . . . . . . . . . . . 74 CLIR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45 F Colour scheme . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53 Firmware update . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73 Configuring Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 First-Time Operation . . . . . . . . . . . . . . . . . . . . . . . . . .71 Configuring Phone Functions . . . . . . . . . . . . . . . . . 49 Fitting / removing the carry clip . . . . . . . . . . . . . . .75 Configuring the DTMF mode . . . . . . . . . . . . . . . . . . 59 Fitting / removing the swivel clip . . . . . . . . . . . . . .75 Configuring Voice Mail . . . . . . . . . . . . . . . . . . . . . . . . 67 Font . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53 eud-1094/1.3 – I7.8 – 02.2010 Connect . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 Formulating Functions . . . . . . . . . . . . . . . . . . . . . . . .70 Connecting a cordless phone . . . . . . . . . . . . . . . . . 73 Forwarding (Protection) . . . . . . . . . . . . . . . . . . . . . . .64 Connecting a headset . . . . . . . . . . . . . . . . . . . . . . . . . 57 Forwarding a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37 Connecting the charging bay . . . . . . . . . . . . . . . . . 73 Forwarding a call during the ringing phase . . . . .40 Correcting your Input . . . . . . . . . . . . . . . . . . . . . . . . . 21 Forwarding a Call on No Reply . . . . . . . . . . . . . . . . .38 80 Aastra 620d
    • Forwarding on No Reply . . . . . . . . . . . . . . . . . . . . . . 38 N Forwarding to message . . . . . . . . . . . . . . . . . . . . . . 39 Navigation key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Forwarding to Voice Mail . . . . . . . . . . . . . . . . . . . . . 38 Number key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 Foxkey . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3 Function Commands . . . . . . . . . . . . . . . . . . . . . . . . . 70 O Function key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69 One Number user concept . . . . . . . . . . . . . . . . . . . . . 7 Operating elements . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 H Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79 Hands-free mode and Ringing tone Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 (Safety information) . . . . . . . . . . . . . . . . . . . . . . . . . . . .8 Organising absences from the desk . . . . . . . . . . . 37 Hands-free operation . . . . . . . . . . . . . . . . . . . . . . . . . 16 Headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 P Parking a Call Partner . . . . . . . . . . . . . . . . . . . . . . . . . 36 Hotkey . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Personal call routing . . . . . . . . . . . . . . . . . . . . . . . . . . 45 I Picking up a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Inserting the battery . . . . . . . . . . . . . . . . . . . . . . . . . 74 Plug-in power adapter . . . . . . . . . . . . . . . . . . . . . . . . 73 Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 Power supply . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73 Intended Purpose . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Pressing a Key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Interfaces . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79 Private call with PIN . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Intrusion (Protection) . . . . . . . . . . . . . . . . . . . . . . . . . 64 Protection settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 L Q LED indications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54 Quick search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 LED indicator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Linking the charging contact to R Range alarm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51 direct answering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 Listening to Voice Mail . . . . . . . . . . . . . . . . . . . . . . . 41 Reading text messages . . . . . . . . . . . . . . . . . . . . . . . 43 Receiving an Announcement . . . . . . . . . . . . . . . . . 33 Locking the phone . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15, 29 Locking/unlocking the keypad . . . . . . . . . . . . . . . . 49 Logging a cordless phone on/off . . . . . . . . . . . . . 52 Register . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 Registering your phone on the system . . . . . . . . 76 M Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 Mains connection (Safety information) . . . . . . . . . .8 Reject . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Maintenance (Safety information) . . . . . . . . . . . . . .8 Rejecting a call during the ringing phase . . . . . . 40 Making a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Remote control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 Making a call on a third-party phone . . . . . . . . . . 44 Requesting a Callback . . . . . . . . . . . . . . . . . . . . . . . . 30 Making a Conference Call . . . . . . . . . . . . . . . . . . . . . 35 Resetting activated features . . . . . . . . . . . . . . . . . . 23 Making calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Retrieving information on your phone . . . . . . . . . 63 Malfunctions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78 Ring alone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46 Managing a personal greeting . . . . . . . . . . . . . . . . 67 Risk of explosion through sparking Managing communication systems . . . . . . . . . . . 62 (Safety information) . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Managing your private contacts . . . . . . . . . . . . . . 65 MCID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45 S Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 MCID function (Malicious Call Identification) . . 45 eud-1094/1.3 – I7.8 – 02.2010 Medical equipment (Safety information) . . . . . . . .8 Securing the carry strap . . . . . . . . . . . . . . . . . . . . . . . 75 Selecting the language . . . . . . . . . . . . . . . . . . . . . . . 59 Menu-Guided Navigation . . . . . . . . . . . . . . . . . . . . . 22 Sending text messages . . . . . . . . . . . . . . . . . . . . . . . 42 Mini USB connection . . . . . . . . . . . . . . . . . . . . . . . . . 76 Moving the Cursor . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Setting the display . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53 Setting the LED indicator . . . . . . . . . . . . . . . . . . . . . 54 Muting the Microphone . . . . . . . . . . . . . . . . . . . . . . 16 Aastra 620d 81
    • Setting the server alarm . . . . . . . . . . . . . . . . . . . . . . . 52 Setting the volume during a call . . . . . . . . . . . . . . . 54 Setting up profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Softkey . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3, 19 Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73 Software dependency . . . . . . . . . . . . . . . . . . . . . . . . 78 Starting an Announcement . . . . . . . . . . . . . . . . . . . 32 Store a phone number under a key . . . . . . . . . . . . 68 Storing a function on a key . . . . . . . . . . . . . . . . . . . . 69 Supplementary features . . . . . . . . . . . . . . . . . . . . . . 25 Suppressing your call number . . . . . . . . . . . . . . . . . 45 Switching the cordless phone on/off . . . . . . . . . . 49 System busy beep . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51 System dependency . . . . . . . . . . . . . . . . . . . . . . . . . . 78 System Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 T Technical Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79 Text mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 To activate headset operation . . . . . . . . . . . . . . . . . 57 To answer the callback request . . . . . . . . . . . . . . . . 30 Tracing a Malicious Call . . . . . . . . . . . . . . . . . . . . . . . 45 Trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Transferring a call number from the call list to the private contacts . . . . . . . . 66 Transferring a Call Partner . . . . . . . . . . . . . . . . . . . . . 36 Trial licences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78 U Undoing Actions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 Unlocking the phone . . . . . . . . . . . . . . . . . . . . . . . . . 51 Upper and Lower Case . . . . . . . . . . . . . . . . . . . . . . . . 21 User information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Using a Headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Using the Display and Operating Elements . . . . 18 V Voice Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 eud-1094/1.3 – I7.8 – 02.2010 82 Aastra 620d
    • Declaration of Conformity Aastra Technologies Limited hereby declares that the equipment Ascotel® IntelliGate® and the accessories there to comply with the basic requirements and other relevant stipulations of Directive 1999/5/EC. You will find the complete text of the declaration of conformity and other doc- uments for this device and the Ascotel® IntelliGate® communications systems under: http://www.aastra.com/docfinder. eud-1094/1.3 – I7.9 – 02.2010 Ascotel® and Intelligate® are registered trademarks of Aastra. Technical modifications and product availability subject to change without notice. Copyright © Aastra Technologies Limited