Rapid digitization & online access of collections

by Perian Sully on Feb 18, 2011

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This presentation is devoted to explaining rapid digitization, the benefits, and then providing online access to cultural collections online. ...

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This presentation is devoted to explaining rapid digitization, the benefits, and then providing online access to cultural collections online.

For the San Jose State University chapter of Society of American Archivists.

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Rapid digitization & online access of collections — Presentation Transcript

Perian Sully for San Jose State University chapter of Society of American Archivists January 31, 2011

Fast method of digitizing collections of like size

Great for photographic, text, manuscript, map, print, and other document collections

Utilizes highest capture quality of digital SLR camera

Access-level images, not for large-scale publication

Inexpensive setup - $7,000 for camera, laptop, copy stand, lights and cart (storage extra)

One imaging technician can capture 700-1000 images/day

Mission-promoting - as more images increases potential for public to learn about and work with collection

Preservation – Opportunity to rehouse collections as they’re being digitized, and can assess condition when material is out. If there is a disaster or theft, images can be used to determine damage or loss. Images provide substitute for handling delicate materials.

Collection survey – Range of images allows curators or archivists to evaluate scope of collection and determine resources for further collecting.

Speed and cost of rapid digitization allows an institution to make their materials accessible in a short period of time.

Not highest-possible digitization quality

Infrastructure and storage needs must be planned in advance and can be expensive

Images can be “lost in the shuffle” unless staff are actively linking images to metadata and catalog records

Mission-driven – offers additional opportunities for scholars and public to learn about and from collections

Additional grant opportunities

Increase public awareness of primary source materials

Protects institutional “authority” as trusted repository for information and knowledge

Workload reduction

Focused exhibitions or exhibition materials based on view and access count

Increased Rights & Reproduction revenue

Opportunities for crowdsourcing

Increases public goodwill and feelings about the institution

Opportunity for marketing around collections

Drives traffic to other areas of institutional website and may increase foot traffic due to increased awareness

Rights & Reproduction revenue impacts

Increased R&R requests affects staff workload

Public use of public domain images isn’t legally policeable by institution

Non-public domain images being used by individuals in non-academic or “frivolous” ways

Images being taken from websites without consent

Institutional website

Social media

Social media –

Flickr (photos)

YouTube (video)

WorldCat (finding aids and collections. requires account)

Internet Archive (sound, books)

Wikimedia (images, sound, video. public domain only)

SoundCloud (sound)

Twitter/TwitPic (links to website pages and photos)

Powerhouse Museum – Australia

Magnes Museum – Jews in China

Magnes Museum – Oppenheim Painting

Lavater and Lessing Visit Moses Mendelssohn (1856) by Moritz Daniel Oppenheim

San Diego Air and Space Museum

Perian Sully

Project Manager: Digital Asset Management and Online Access

Balboa Park Online Collaborative

psully @bpoc.org

[email_address]

Twitter: @p_sully

Website: www.emphatic.org

Blog: www.musematic.net

Slideshare: www.slideshare.net/psully

Rapid digitization & online access of collections

by Perian Sully on Feb 18, 2011

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Rapid digitization & online access of collections — Presentation Transcript