MS Excel Ch 2 PPT

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MS Excel Ch 2 PPT

  1. 1. PowerPoint Presentation to Accompany<br />GO! with Microsoft® Excel 2010<br />Chapter 2<br />Using Functions, Creating Tables, and <br />Managing Large Workbooks<br />
  2. 2. Objectives<br />Use the SUM, AVERAGE, MEDIAN, MIN, and MAX Functions<br />Move Data, Resolve Error Messages, and Rotate Text<br />Use COUNTIF and IF Functions and Apply Conditional Formatting<br />
  3. 3. Objectives<br />Use Date & Time Functions and Freeze Panes<br />Create, Sort, and Filter an Excel Table<br />Format and Print a Large Worksheet<br />
  4. 4. Objectives<br />Navigate a Workbook and Rename Worksheets<br />Enter Dates, Clear Contents, and Clear Formats<br />Copy and Paste by Using the Paste Options Gallery<br />
  5. 5. Objectives<br />Edit and Format Multiple Worksheets at the Same Time<br />Create a Summary Sheet with Column Sparklines<br />Format and Print Multiple Worksheets in a Workbook<br />
  6. 6. Use the SUM, AVERAGE, MEDIAN, MIN, and MAX Functions<br />Function<br />A predefined formula that Excel has already built for you.<br />Example: SUM <br />Statistical functions are useful to analyze a group of measurements.<br />Examples: AVERAGE, MEDIAN, MIN, and MAX<br />
  7. 7. Use the SUM, AVERAGE, MEDIAN, MIN, and MAX Functions<br />
  8. 8. Use the SUM, AVERAGE, MEDIAN, MIN, and MAX Functions<br />
  9. 9. Use the SUM, AVERAGE, MEDIAN, MIN, and MAX Functions<br />
  10. 10. Move Data, Resolve Error Messages, and Rotate Text<br />Moving data<br />Data can be moved by drag and drop.<br />The formulas references will be adjusted (relative or absolute).<br />If the destination cell is not large enough, Excel will display # # # # #. <br />Column width can be increased or data may be rotated to fit in the cell.<br />
  11. 11. Move Data, Resolve Error Messages and Rotate Text<br />
  12. 12. Use COUNTIF and IF Functions and Apply Conditional Formatting<br />Logical functions<br />Use conditional tests, called criteria, to determine a true or false condition<br />IF function—Performs one of two actions depending upon the specified criteria<br />COUNTIF function—Counts the number of cells within a range that meet the specified criteria<br />
  13. 13. Use COUNTIF and IF Functions and Apply Conditional Formatting<br />
  14. 14. Use COUNTIF and IF Functions and Apply Conditional Formatting<br />
  15. 15. Use Date & Time Functions and Freeze Panes<br />NOW function<br />Places the system date and time in the selected cell<br />Is updated each time the spreadsheet is opened, or by pressing “F9” key<br />Freeze Panes<br />Freeze Panes button can be used to lock row and/or column labels in place so they will be displayed as the worksheet is scrolled.<br />
  16. 16. Create, Sort, and Filter an Excel Table<br />Excel Table<br />Series of rows and columns that contain related data that is managed independently <br />Created by clicking the Insert Tab, then Tables group, and then Table button<br />
  17. 17. Create, Sort, and Filter an Excel Table<br />Sorting and filtering<br />Sort data in ascending or descending order<br />Filter data to display the portion that meets the criteria specified<br />Data can be sorted or filtered by selecting the sorting arrow filtering arrow.<br />
  18. 18. Create, Sort, and Filter an Excel Table<br />
  19. 19. Format and Print a Large Worksheet<br />Print Titles command<br />Specify rows and columns to repeat on each printed page<br />Scale to Fit command<br />Stretch or shrink the width, height, or both of printer output to fit a maximum number of pages<br />
  20. 20. Format and Print a Large Worksheet<br />
  21. 21. Navigate a Workbook and Rename Worksheets<br />Navigate to a sheet by clicking the sheet tab<br />Two ways to rename sheet tabs:<br />Double-click to select the name, and then type a new name<br />Right-click on the Sheet tab, on the shortcut menu, click Rename, and then type a new name<br />Change color by right-clicking tab and then select Tab Color<br />
  22. 22. Navigate a Workbook and Rename Worksheets<br />
  23. 23. Enter Dates, Clear Contents, and Clear Formats<br />
  24. 24. Copy and Paste by Using the Paste Options Gallery<br /><ul><li>Copy data to clipboard by right-clicking selected data.
  25. 25. The Paste Options gallery is displayed by right-clicking target destination.</li></li></ul><li>Copy and Paste by Using the Paste Options Gallery<br />
  26. 26. Edit and Format Multiple Worksheets at the Same Time<br />Grouping multiple worksheets<br />Press the Control key to select more than one tab, or right-click and select all tabs.<br />[Group] displays in the title bar.<br />Data entered or edited on the active sheet is reflected in all selected sheets.<br />Formulas and formatting entered on the active sheet also are reflected in all selected sheets.<br />
  27. 27. Edit and Format Multiple Worksheets at the Same Time<br />
  28. 28. Create a Summary Sheet with Column Sparklines<br />Summary sheet<br />Worksheet where totals from other worksheets are displayed<br />Detail sheets<br />Worksheets with details that affect the totals on the summary sheet<br />Sparklines<br />Tiny charts that show a data trend<br />
  29. 29. Create a Summary Sheet with Column Sparklines<br />
  30. 30. Create a Summary Sheet with Column Sparklines<br />
  31. 31. Format and Print Multiple Worksheets in a Workbook<br />Headers & Footers<br />Each worksheet can have different formatting and different headers and footers.<br />Use grouping to make all worksheets have the same headers and footers.<br />Printing<br />Be sure [Group] displays on the title bar.<br />Use the Backstage view to set Print options.<br />
  32. 32. Covered Objectives<br />Use the SUM, AVERAGE, MEDIAN, MIN, and MAX Functions<br />Move Data, Resolve Error Messages, and Rotate Text<br />Use COUNTIF and IF Functions and Apply Conditional Formatting<br />
  33. 33. Covered Objectives<br />Use Date & Time Functions and Freeze Panes<br />Create, Sort, and Filter an Excel Table<br />Format and Print a Large Worksheet<br />
  34. 34. Covered Objectives<br />Navigate a Workbook and Rename Worksheets<br />Enter Dates, Clear Contents, and Clear Formats<br />Copy and Paste by Using the Paste Options Gallery<br />
  35. 35. Covered Objectives<br />Edit and Format Multiple Worksheets at the Same Time<br />Create a Summary Sheet with Column Sparklines<br />Format and Print Multiple Worksheets in a Workbook<br />
  36. 36. All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.<br />Copyright © 2011 Pearson Education, Inc.  <br />Publishing as Prentice Hall<br />

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