This presentation is based solely onthe personal experiences andopinions of the author.
To Be Effective as a Project Manageryou must understand what it is youare suppose to do.Idealistically, PM’s are supposed to:Manage a team of people and work throughan array of competing constraints in aneffort to produce quality deliverables thatmeet specific requirements designed tocreate a unique result, service or product.
Realistically, we do much more… …WE WEAR MANY HATS!
The PMBOK provides guidance on good practices,processes and the use of tools and techniques.However, Project Manager’s must do more thanwhat is outlined in the PMBOK in order to beeffective.
By balancing theapplication of key abilities that moveprojects from beginning to end youbecome moreproficient and lessen the Take the Blame chance of failure.
• Orchestrate – plan and lead• Communicate – spread the word; make sure information gets to the appropriate people• Negotiate – discussion and compromise to get what is needed and/or wanted• Solve Problems – determine and apply solutions• Cultivate; nurture relationships, mentor team members• Make Tough Decisions; sometimes the best course of actions is the least favored.• Piss People Off: You can never please everybody• Take the Blame: Be willing as the leader to accept responsibility when things go south.
Project Manager’s must possess personal characteristics that will enable key abilities. • Sociable - friendly and approachable • Boldness - confidence and courage • Flexible - adaptable to change • Empowered - can do attitude DesirableCharacteristics • Collaborative - willing to work with others • Relentless - determined and driven
Mastering the many roles, characteristics and traits elevates the PM to a level of efficiency that is respected and appreciated bymanagement, stakeholders and team members.As a result the project manager is often viewed as “The One”
As “The One” management, clients, team members all see you (the Project Manager) as being solely responsible for a project success or failure.• Reason being: Businesses live or die based upon how well they handle projects and some one must be held accountable.• Unfortunately, projects are prone to experience challenges (especially IT), that are unrelated to the PM’s ability. This can often lead to early termination or failure. – Lesson Learned: You must have a strategy to be effective and shift the odds of success in your favor.
The PM’s Effectiveness Strategy is a projectmanagers ability to identify the key objectivesneeded to be productive and consistently achieveeach objective throughout the project lifecycle.Recommended Key Objectives– Focus on Top 3 Priorities Daily– Consistently Manage Risks– Build Stakeholder Relationships
Focus on Top 3 Priorities Daily • There will always be a long list of priorities • Make Project Requirements # 1 on the list. • Determine what else is hot. –Ask the team –Review Status Reports –Listen to Key Stakeholders • Work only the Main Three –Everyday until the priority is achieved or resolved
Consistently Manage Risks - Be Analytical - Look for Threats & Opportunities - minimize for adverse events - maximize for positive events - Employ Foresight - Always Think Contingency - Share Responsibility – delegate to others
Build Stakeholder Relationships ― Gain Industry, Client & Product Knowledge ― Clear Communicator; Say what you mean ― Empathetic; See things from their perspective ― Good Listener; listen to understand rather than to rebut ― Be Transparent; always keep your cards on the table (good or bad)
An Effective Project Manager….Solve Problems Deliver what is expected Achieve Positive Results
Lessons Learned regarding how to be an effectiveproject manager:―Be ready to wear many different hats.―Being sociable, bold, flexible; relentless and collaborative with a “can do” attitude are key assets that will aid you throughout your project.―Be strategic & deliberate ―Prioritize and Manage the Top 3 ―Manage Risks ―Build Stakeholder Relationships―Make Things Happen ―Solve Problems ―Deliver What is Expected ―Achieve Positive Results
Anatomy of an Effective PM Lessons Learned Wanda Harris PMP, MBA