Lotus Notes Tips

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Powerpoint with some Lotus Notes tips put together by Alan Lepofsky

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Lotus Notes Tips

  1. 1. Lotus Notes Tips and Tricks
  2. 2. I didn’t know Notes could do that!!!
  3. 3. http://www.alanlepofsky.net
  4. 4. Rearranging Table Cells or List Items <ul><li>CTRL + UP, CTRL + DOWN </li></ul><ul><li>Alan </li></ul><ul><li>Ed </li></ul><ul><li>John </li></ul><ul><li>Steve </li></ul>http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/re-arranging-values-in-a-list-or-cells-in-a-table <ul><li>Ed </li></ul><ul><li>Steve </li></ul><ul><li>John </li></ul><ul><li>Alan </li></ul>
  5. 5. Keep Document Context When Switching Views <ul><li>Select document, press and hold CTRL, switch views </li></ul>http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/where-was-that-document-again
  6. 6. Copy Selected As Table http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/copy-selected-as-table
  7. 7. Copy Selected As Table to Spreadsheet http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/copy-data-from-notes-to-a-spreadsheet
  8. 8. Powerful Text Formatting Shortcuts <ul><li>Increase/Decrease Font size </li></ul><ul><ul><li>Select text, press F2 </li></ul></ul><ul><ul><li>Select text, press Shift + F2 </li></ul></ul><ul><li>Convert to bulleted list </li></ul><ul><ul><li>Select text, press Alt + T, then L, then L </li></ul></ul><ul><li>Indent/Outdent </li></ul><ul><ul><li>Select text, press F8 </li></ul></ul><ul><ul><li>Select text, press Shift + F8 </li></ul></ul>
  9. 9. Re-arranging Mail Addresses <ul><li>You can’t drag and drop in the email itself, but you can in the Address Dialog box. </li></ul>http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/drag-and-drop-recipient-names
  10. 10. Attachment Viewers <ul><li>You don’t always have to launch the native application, use “View” instead. </li></ul><ul><ul><li>Magnify </li></ul></ul><ul><ul><li>Rotate </li></ul></ul><ul><ul><li>View and extract zip files! </li></ul></ul>http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/viewing-an-attached-file
  11. 11. Drag and Drop Attachments <ul><li>From Notes to OS </li></ul><ul><li>From OS to Notes </li></ul><ul><li>Hover over Windows taskbar buttons to make Notes active. </li></ul><ul><li>Within Notes, hover over window tab to make that document active </li></ul>http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/drag-and-drop-files
  12. 12. Picture Properties <ul><li>A little formatting can make a document look much better. </li></ul>http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/picture-properties
  13. 13. Picture Links <ul><li>Add links to pictures to make them “come to life” </li></ul><ul><li>Image maps </li></ul><ul><li>Fancier DB, View, or document links </li></ul>http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/picture-hotspots-1 http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/picture-hotspots-2 http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/picture-hotspots-3
  14. 14. Picture Wrap <ul><li>Wrap Text </li></ul><ul><li>Align Images </li></ul>http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/wrap-text-around-images http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/text-wrap-for-images-part-2
  15. 15. Create New Folder <ul><li>Easily create a document from any database </li></ul>http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/create-new-toolbar-icon
  16. 16. StartUp Folder <ul><li>Automatically start databases, links, application, files! </li></ul>http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/startup
  17. 17. Extended Accelerators <ul><li>Press the ALT key, and numbers appear on the Action Buttons in the current document or view </li></ul><ul><li>Press ALT + W, numbers appear over the Windows tabs </li></ul><ul><li>Press ALT + B, numbers appear over the bookmark icons </li></ul>http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/extended-accelerators
  18. 18. Tabbed Window Interface <ul><li>Now every program wants to look like Notes! (IM clients, newsreaders, web browsers) </li></ul><ul><li>Drag and Drop Re-order </li></ul><ul><li>Open In New </li></ul><ul><li>Notes 7 = Close All </li></ul><ul><li>Saved Windows State </li></ul>http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/open-in-new-window http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/tabbed-window-ui http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/new-window-tab-options-in-notes-7
  19. 19. Navigation History <ul><li>If you prefer your keyboard to the mouse, you can use ALT+LEFT ARROW to go back, and ALT+RIGHT ARROW to go forward. </li></ul>http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/go-back-go-forward
  20. 20. Creating Groups <ul><li>Copy Into New Group </li></ul><ul><li>Add Recipients to Group in Address Book </li></ul>http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/add-recipients-to-group-in-address-book http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/quickly-create-groups
  21. 21. Suggested Meeting Times <ul><li>Let Notes find the best time for a meeting. </li></ul>http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/meeting-scheduler-assistant
  22. 22. Summarize Calendar http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/summarize-calendar
  23. 23. Print Calendar To Document <ul><li>BEST HIDDEN FEATURE IN NOTES! </li></ul><ul><li>Weekly, Monthly, Calendar List </li></ul><ul><li>Forward via email </li></ul>http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/print-calendar-to-a-document
  24. 24. Tools!
  25. 25. Content Paste <ul><li>Do you have bits of information that you reuse over and over again? </li></ul>http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/paste-information-application
  26. 26. Share Documents <ul><li>Have you ever wanted to easily copy or move information from your mail file to a TeamRoom, Document Library, Personal Journal, or any other database? </li></ul>http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/share-documents
  27. 27. Linker <ul><li>More “URL-link” database, document, or view links. </li></ul>http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/easy-to-use-notes-database-links
  28. 28. Map Address <ul><li>Have you ever wanted to generate a map to one of the contacts in your Personal Address Book? </li></ul>http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/google-map-an-address
  29. 29. Resources on alanlepofsky.net <ul><li>Archives </li></ul><ul><li>By Category </li></ul><ul><li>RSS Feeds </li></ul><ul><li>Notes/Domino 7 </li></ul><ul><li>Administration </li></ul><ul><li>Application Development </li></ul><ul><li>Product Catalog </li></ul><ul><li>Many, many, many more tips! </li></ul>

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