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Power point unit b Presentation Transcript

  • 1. Microsoft Office 2007- Illustrated Introductory, Windows Vista Edition Modifying A Presentation
  • 2.
    • Enter text in the Outline tab
    • Format text
    • Convert text to SmartArt
    • Insert and modify shapes
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Objectives
  • 3. Objectives
    • Edit and duplicate shapes
    • Align and group objects
    • Add slide headers and footers
    • Check spelling in a presentation
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 4. Entering Text in the Outline Tab
    • The Outline tab is a great place to enter type when you want to focus on text and not the layout
    • The Outline tab is organized with slide titles as headings and bulleted text as indented lines
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 5. Entering Text in the Outline Tab Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition 1 st level bullets Slide titles Outline tab 2 nd level bullet
  • 6. Entering Text in the Outline Tab
    • When you create a new slide in the Outline tab, a new slide appears
      • Flashing cursor indicates you can enter slide title
      • Press [Enter], then [Tab] to start a new bullet
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 7. Entering Text in the Outline Tab Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Flashing cursor New slide
  • 8. Entering Text in the Outline Tab
    • To rearrange the order of slides, simply drag a slide title to a new location in the Outline tab
    • A horizontal indicator line appears to show the new location of the slide
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 9. Formatting Text
    • Once text is entered, you can format it with fonts, colors and sizes
    • Formatting text allows you to make specific points stand out and grab the audience’s attention
    • To format text
      • Select a text box or
      • Highlight a word or phrase
    • Use buttons on the Mini toolbar to format selected text
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 10. Formatting Text Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Highlighted text Mini toolbar
  • 11. Formatting Text
    • You can also remove bullets from a bulleted list by selecting the text, then clicking the Bullets button on the Paragraph tab
    • Use the Paragraph tab to change the alignment of text
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Alignment buttons Bullets buttons
  • 12. Formatting Text
    • You can replace fonts in a presentation
    • Use the Replace command
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Enter text to replace Enter new text
  • 13. Converting Text to SmartArt
    • When formatting your text alone simply does not work, you can use SmartArt
    • You can convert existing text into a SmartArt graphic or start from scratch
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 14. Converting Text to SmartArt
    • When formatting your text alone simply does not work, you can use SmartArt
    • A SmartArt graphic is a professional-quality diagram that visually illustrates text
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 15. Converting Text to SmartArt
    • You can convert existing text into a SmartArt graphic or start from scratch
    • To convert existing text, select text box, then click Convert to SmartArt button in Paragraph group
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 16. Converting Text to SmartArt
    • SmartArt graphics are grouped by category
    • Click More SmartArt Graphics to see additional categories
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition More SmartArt Graphics button Convert to SmartArt button
  • 17. Converting Text to SmartArt Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Click text placeholders to enter text Basic Venn SmartArt graphic
  • 18. Converting Text to SmartArt
    • SmartArt graphics can be modified using the SmartArt Tools contextual tab
    • A SmartArt Style is a pre-set combination of simple and 3-D formatting options that follows the presentation theme
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 19. Converting Text to SmartArt Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Layouts group SmartArt Styles group
  • 20. Inserting and Modifying Shapes
    • In PowerPoint you can insert many different types of shapes including lines, geometric figures, arrows, stars, callouts, and banners
    • Click the Shapes button in the Illustrations group on the Insert tab
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 21. Inserting and Modifying Shapes Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Shapes button
  • 22. Inserting and Modifying Shapes
    • You can create single shapes or combine several shapes together to make a more complex figure
    • Use the Shape Fill, Shape Outline and Shape Effects on the Drawing group to modify a shape
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 23. Inserting and Modifying Shapes
    • To resize a shape, drag a resizing handle or use the Width and Height commands in the Size group on the Ribbon
      • Click Format tab on Ribbon to see Size group
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Shape Height Shape Width
  • 24. Inserting and Modifying Shapes
    • You can also apply a Quick Style
    • A Quick Style is a set of formatting options, including line style, fill color, and effect
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 25. Inserting and Modifying Shapes Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Quick Styles button
  • 26. Editing and Duplicating Shapes
    • With PowerPoint, you can edit adjust various aspects of shapes to help change the look of them
    • You use the adjustment handle —a small yellow diamond—to change the appearance of an object
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 27. Editing and Duplicating Shapes
    • The adjustment handle appears next to the most prominent feature of the object
    • Drag handle to change appearance of shape
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Adjustment handle
  • 28. Editing and Duplicating Shapes
    • The rotate handle is used to rotate an object in the direction and the amount that you drag the handle
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Rotate handle
  • 29. Editing and Duplicating Shapes
    • As you drag a handle, a semitransparent copy shows the updated image before you release the handle
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Semitransparent copy
  • 30. Editing and Duplicating Shapes
    • You can also edit shapes by copy and pasting them, adding text to them, and moving them
    • PowerPoint aligns objects to a hidden grid on the slide as you manipulate them
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 31. Aligning and Grouping Objects
    • You can position objects accurately on the slide using Align commands in the Arrange group
    • You can align objects relative to each other by snapping them to a grid of evenly spaced vertical and horizontal lines
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 32. Aligning and Grouping Objects Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Select the objects to be aligned Align options Arrange button
  • 33. Aligning and Grouping Objects Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Result of aligning objects by their left edges
  • 34. Aligning and Grouping Objects
    • You can group objects to secure their relative position to each other
    • Grouping objects makes it easy to edit and move them
    • Click the Arrange button, then click Group
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 35. Aligning and Grouping Objects Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Result of grouping objects
  • 36. Aligning and Grouping Objects
    • To distribute objects is to evenly space them horizontally or vertically relative to each other or the slide
    • The Distribute commands are beneath the Align commands
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 37. Aligning and Grouping Objects Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Result of vertically distributing objects Space between objects is equal
  • 38. Adding Slide Headers and Footers
    • Headers and footers are information that you can add to each slide, such as a company name or the date
    • To insert headers and/or footers, click the Insert tab, then click Header & Footer
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 39. Adding Slide Headers and Footers Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Click options to determine how you want header and footer information to appear
  • 40. Adding Slide Headers and Footers
    • The placement of the footer text objects on the slide is dependent upon the presentation theme
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Typical footer in left corner of slide
  • 41. Adding Slide Headers and Footers
    • To apply headers and footers to notes and handouts, click the Notes and Handouts tab in the Header and Footer dialog box
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 42. Checking Spelling in a Presentation
    • To check spelling in a presentation, click the Review tab, then click Spelling
    • The Spelling dialog box appears and identifies the first misspelled word
      • The misspelled word may be a proper name that the electronic dictionary does not recognize
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 43. Checking Spelling in a Presentation Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Spelling dialog box This word is not in the dictionary
  • 44. Checking Spelling in a Presentation
    • Click Change or Change All to correct a misspelled word
      • Use the correctly spelled suggested word
    • For proper names you can click Ignore All
      • The spellchecker will not question any more occurrences of the word
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 45. Checking Spelling in a Presentation
    • You should always proofread your work even after you spell check it
      • The spellchecker will not correct words that are spelled correctly but used incorrectly
    • The spellchecker does not check the text in inserted pictures or objects
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 46. Summary
    • You can format text by changing its color, font, font size, or alignment
    • You can add or remove bullets from text
    • Use the Mini toolbar to format text or options on the Format tab
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 47. Summary
    • Use the Find and Replace commands to replace text in a presentation
    • You can convert text to SmartArt graphics which add emphasis to the points you want to make
    • Click the text, then click Convert to SmartArt in the Paragraph group
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 48. Summary
    • SmartArt graphics are grouped by category and are easily modified using the SmartArt Tools tab on the Ribbon
    • You can create your own shapes using the Shapes button in the Illustrations group
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 49. Summary
    • Use the Shape Fill, Shape Outline and Shape Effects on the Drawing group to modify a shape
    • You can also apply a Quick Style to a shape
    • You can rotate objects and adjust them using the Rotate handle and the adjustment handle
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 50. Summary
    • You can duplicate shapes by copy and pasting them
    • Objects can be aligned and grouped to ensure precise placement on the slide
    • Headers and footers are added to slides to provide information on each slide (such as the date)
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 51. Summary
    • Finally, be sure to spell check and proofread your presentation when you are finished creating it
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition