We will not go over each and every element of the Toolbar, but it is important to note the new ‘look’ of MS Word 2007, which now uses TABS to organize its toolsets. MS Word 2003 does not use tabs, but the basic functions and tools are still present, just not organized in the tabs.
This is the main section, and you will likely use these tools most often. Main components include Font choices (size, type, color, etc.), Paragraph formatting (justification, bullets, and numbers), and the Styles section, which gives various pre-formatted text choices. Feel free to test these styles, it is important to become familiar with the Font and Paragraph section first.
Toolbar - Insert The major components you are likely to use the most in this section are Tables , Illustrations (allows insertion of pictures), and Text (contains the “Insert Date & Time” tool) Headers, Footers and Page Numbers .
This section is essential when creating official documents (proposals) or print-worthy text (for publishing) as it allows the insertion of a Table of Contents, Footnotes, and other citations (Including APA). Recommended for more advanced users.
The Mailings section contains elements commonly used in an office, business, or clerical setting. The Create section contains important mail utilities, such as Envelopes and Labels.
Toolbar - Review The Review section is great for collaborative projects. We will not cover its functions extensively, but you should know that it can be a useful tool for reviewing, commenting, and correcting many different types of projects.
The View tab allows users to customize the look of their MS Word interface. Once you gain some comfort level with the various tools and functions, this is a good place to explore which view works best for you. The default view is usually the Print Layout, which gives you a good indication of how your finished document will appear once it has been printed.
By clicking on the arrows or by dragging the moveable part of a Scroll Bar up or down, left or right, you can move to an area of a document too long to fit on-screen. A scroll bar can move up and down and/or left and right.
Any time you get stuck, MS Word provides a Help function where you can search for solutions and how-to’s. Simply press the F1 key and search for your topic.
Word offers excellent and extensive online help which can be accessed by selecting the Help menu > Microsoft Office Word Help . Word Help will appear in the task pane. Select Connect to Microsoft Office Online . You can find almost everything you need to know from the online help that is available.
To bold, underline, or italicize words, highlight the text you want to affect. Click on the button with the B on it to bold the selected text. Click on the button with the I to italicize the selected text. Or, click on the button with U to underline the selected text
You can quickly add bullets or numbers to existing lines of text, or Word can automatically create lists as you type. By default, if you start a paragraph with an asterisk or a number 1. , Word recognizes that you are trying to start a bulleted or numbered list.
MS Word’s AutoCorrect automatically corrects spelling as you type, without having to confirm each correction. For example, if you type definitely and then type a space or other punctuation, the AutoCorrect feature automatically replaces the misspelled word with definitely.
In most cases, checking spelling in all the Microsoft Office programs is fairly easy. Press F7 , and then use the dialog box or task pane that appears to go through the file or item that you are working on.
If you want to also check grammar, select the Check grammar check box.
If the program finds spelling mistakes, a dialog box or task pane is displayed, and the first misspelled word found by the spelling checker is selected. You decide how you want to resolve each error that the program finds.
After you resolve each misspelled word, the program flags the next misspelled word, so that you can decide what you want to do.
In Outlook or Word only, after the program finishes flagging the spelling mistakes, it begins showing you the grammar mistakes. For each mistake, select an option in the Spelling and Grammar dialog box.