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Presentations 110112

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Presentation Assignment and how to conduct a presentation

Presentation Assignment and how to conduct a presentation

Published in: Business

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Transcript

  • 1. PRESENTATIONS
  • 2. TODAY’S AGENDA• Delivering Listener-Centered Oral Presentations• Your Oral Presentation• Writing Assignment
  • 3. DEFINING GOALS• Think about who your listeners are• Determine your goals with the communication• Consider what listeners expect• Find out how much time you have • Shorter is always better • Enough to deliver the point
  • 4. SCENERY• Size of the audience• Location of the presentation• Equipment
  • 5. AUDIENCE• Smaller audiences are less formal• Smaller audiences can take questions during the presentation• Larger audiences require more formality• Questions should wait until the end of the presentation for a large audience
  • 6. LOCATION• Fixed seating requires one type of presentation.• Movable seating allows more flexibility• Chairs in a circle – less formal• Chairs in rows facing forward – more formal
  • 7. EQUIPMENT• Projectors• Computers• Determines if you need handouts or can use a Powerpoint presentation
  • 8. SINGLE SOURCE• Plan verbal and visual as parts of the same source material• Consider – people can only focus on one task • Reading • Listening • Facebooking• Graphics are easy to scan (“read”), thus can be used at the same time.
  • 9. GRAPHICS• Allow for source material to be presented• Provides interesting and engaging material
  • 10. TYPES OF ORAL DELIVERY• Scripted Talk• Outlined Talk• Impromptu Talk
  • 11. SCRIPTED TALK• Written out and delivered word for word• Allows you to work out exact phrasing• Ideal for complex information• Ideal for nervous presentation • All your words are right in front of you• Keep within a time limit• Hard to sound natural• Cannot alter in response to audience
  • 12. OUTLINED TALK• Prepare an outline of what you will say• In the middle approach• Flexible • Can speed up, slow down, or eliminate material• Ideal for small groups on familiar topics• Requires familiarity with subject matter• May be too flexible for beginning speakers
  • 13. IMPROMPTU TALK• Spur of the moment, no preparation• Requires total familiarity with the subject• Natural speaking style• Small group
  • 14. VISUAL MEDIUM• Depends on what is available• Computer Projection• Overhead transparencies• Chalkboard/Whiteboard• Handouts
  • 15. COMPUTER• Polished slides• Prepare slides quickly• Expand media• Need a dark room, kind of• Slides cannot usually be altered during presentation• Preparation can be time consuming• Can detract from content
  • 16. TRANSPARENCIES• Can be made simply• Widely available• Can reorder slides as you give talk• Look plain• Can’t include other media
  • 17. WHITEBOARD/CHALKBOARD• Requires no preparation• Very flexible• Small meetings• No media• Delay presentation while you write
  • 18. HANDOUTS• Gives viewers a takeaway document• Aids with note taking• Can be distracting• Requires preparation• Cannot be changed after the fact
  • 19. INTEGRATION PLANNING• Your purpose and audience• What the audience expects• Your resources• Slides use key words, you use sentences
  • 20. FOCUS• Focus on a few main points• Listeners have difficulty focusing• No more than twenty minutes• Listeners cannot “flip back”• Relevant points to listener needs• Break down into points
  • 21. SIMPLE STRUCTURE• Introduction > Body > Conclusion• Intro - Introduce the topic• Intro - Explain relevance• Intro - Forecast organization of the presentation• Body - Present three or four main points• Conclusion - Sum up your main points• Conclusion - Identify next steps• Conclusion - Take questions
  • 22. SIGNALING THE STRUCTURE• Forecast – tell what the structure will be• Show a graphic that outlines the major parts• Signal Transitions – Show a graphic for the next point• Pause before beginning next topic• Move about• Slow pace• Review – Best for the conclusion
  • 23. CONVERSATIONAL STYLE• Builds rapport• When preparing – imaging the audience• Use you and your• Use personal pronouns• Shorter, simple sentences• Words listeners will understand• Enthusiasm• Gestures
  • 24. MAKING GRAPHICS• Large typeface• Light background – dark letters (high contrast)• Easy to read typeface• Key words• Bulleted lists• Brief titles• Consistent design
  • 25. DISPLAYING GRAPHICS• Only when you are talking about it• Long enough for viewers to understand• Explain key points• Avoid reading• Stand beside projections
  • 26. INVOLVING AUDIENCE• Eye contact• Outline or script, look away briefly• Focus on an individual• Focus AROUND an individual• Invite questions• Give “takeaways” • Business cards • Handouts
  • 27. PREPARING FOR INTERRUPTIONS• Respond courteously• Maintain good relations with the audience • Even antagonistic audience members• Mark a clear time for questions• Speak to interruptions immediately, then return
  • 28. REHEARSAL• In front of people• Delivery of key points• Timing• Rehearse with graphics
  • 29. NERVES• Accept it.• Arrive early• Relax before the talk• Speak with audience before the presentation• Everyone understands• Use the energy
  • 30. YOUR PRESENTATION• 3 minute minimum – 5 minute maximum• Progress Report• Proposal and Research• Possible directions• Difficulty you’re having• Interesting information you’ve found
  • 31. WRITING ASSIGNMENT• Script a short presentation to a classmate about your favorite hobby.• Tell your classmate about the following • What is the hobby? • How popular is it in North America? • How popular is it worldwide? • How did you find out about the hobby? • What introduced you to it? • How often do you engage in the hobby?• Outline and write as much as you can of the presentation until the end of class.