Planning Process
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Planning Process

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Iona's review and compilation of Committee Goals as of June 2009

Iona's review and compilation of Committee Goals as of June 2009

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    Planning Process Planning Process Presentation Transcript

    • PUMC Planning Process 2009 and 2010 Princeton United Methodist Church PUMC Church Council, Church Committees and Missions
    • PUMC 2009 Planning Process Needs Assessment Data Gathering Learnings Mission Statement Vision Goals and Recommendations Board Approval and Referral Action Plans and Implementation Completed in 2007 & 2009 Completed in 2008 Completed in 2008 Started in 2009 Complete today Started in 2009 Complete today Begin March 28 Complete in 2009/2010
    • PUMC Goal Areas
      • The following five goal areas and subtending goals were developed by the Church Council between January and March of 2009. All Church Council members were invited to provide input to the prioritization process. These results were reviewed and agreed to at the Church Council/Committee Planning Retreat held on Saturday, March 28.
      • In addition to the goals, all input received during the goal review and prioritization process is included.
      • Additional ideas from 1/5/09 brainstorm or survey input (# = votes if applicable):
      • Reach out to “unchurched,” “out-of-church,” “over-churched” (7)
      • Set up a program for members who have not attended for 6 consecutive weeks to be called or visited by another member.
      • Develop process to match visitors with members for most effective follow up and outreach
      ** Moved from “Serving in the Community” goal area
      • Additional ideas from 1/5/09 brainstorm or survey input (# = votes if applicable):
      • Make sure we are offering ways for the unchurched to come worship with us (7)
      • Create additional ways to teach/nurture children and youth through the worship experience (3)
      • Provide education about worship [its purpose/goal/function] and how that relates to the way(s) we go about it now, and how we might in the future
      • Explore interfaith worship experiences with people of other faiths (e.g., Jewish, Muslim)
      • Create ways to reach out to young adults college age to late 20s
      • Eliminate the children’s sermon because of lack of attendance
      • Have youth sing at 9:30 service and offer Sunday School classes during both services
      • Additional ideas from 1/5/09 brainstorm or survey input (# = votes if applicable):
      • Try to get enough small groups established so that all congregants who will/wish to participate have a small group to attend; encourage and enable participation of the congregation in small group ministries (7)
      • Support needs of the elderly / See that elderly members feel involved (5)
      • Offer more opportunities for spiritual growth (3)
      • Support and develop a program of Stephen Ministry (3)
      • Linking into larger United Methodist Church
      • Doing things together with lots of opportunities for service, fun and fellowship will make a livelier church than “structured” friendliness.
      • Small groups that are limited in term, like a walking group, short study, craft project would be a nice option. Set a time period, six weeks or so. Mix generations. How about a cook for good health group to accommodate all of us who need to eat more healthfully?
      • Additional ideas from 1/5/09 brainstorm or survey input (# = votes if applicable):
      • Establish a member disciple growth curriculum and plan, applicable to all members (5)
      • Implement education for all age levels at both services (5)
      • Create an Internet Mission – Christian Education/Q&A/etc. via website (3)
      • Encourage hiring of Christian Ed. Minister to develop vital programs for children and youth that complement our excellent church school program and are sensitive to the lifestyles of today’s youth and families
      • Offer “Spanish as a Second Language” classes to increase our ability to reach out to the Latino population. Include members of the Spanish-language Sunday School class to help teach.
      • Discern the needs of adult education [related to nurturing] and seek to meet those needs
      • Provide/sponsor education which is open to the community
      • Teacher support – workshops, training for new teachers, “days off,” fellowship/spiritual opportunities
      • Make better use of all church facilities, especially the new youth room (12 votes for “finish the Youth Room”)
      • Additional ideas from 1/5/09 brainstorm or survey input (# = votes if applicable):
      • Increase our visibility within the community – host outside speakers, etc. (8)
      • Outreach to Latino residents in town to encourage participation in Spanish speaking class (5)
      • Cross fertilization with Princeton University, Princeton Theological Seminary, Westminster Choir College, etc.(6)
      • Support community housing projects like Habitat for Humanity (3)
      • Visiting older people in communities (3)
      • Develop a program to appeal to non-member students (arts-based maybe?)
    • PUMC Goals
      • At the Church Council Planning Retreat, we divided into five small groups, each group focusing on one of the five goal areas. These small groups were formed as follows:
      • Goal: Reaching People Through Membership, Membership and Growth Committees
      • Goal: Reaching People Through Worship, Worship Committee
      • Goal: Nurturing People in our Congregation, Trustees
      • Goal: Teaching God’s People, Education and Youth
      • Goal: Serving God’s People, Outreach Committee
      • The small groups began to develop specific objectives and action plans to tackle the goals within each Goal Area. Work will continue at the Committee and Church Council levels throughout the remainder of this calendar year. The work completed at the Church Council Retreat by each small group follows.
    • PUMC 2009 Goal Worksheet: Membership
      • SMART Objectives:
      • Establish a database to allow PUMC to track who is active in the life of the church. Include tracking those who participate in worship. Also capture those who participate in other church-related activities, e.g. adult education, youth activities, Church School, etc.
      • Determine whether Fellowship Friends program should be extended to those who fall somewhere between first time visitors and those who have made the commitment to become members of PUMC.
      • Goal Area:
      • Reaching People through Membership
      • Goals:
      • Reach out to and follow up with inactive members to see why they have become inactive and invite them back to PUMC.
      • Proactive pursuit of visitors
        • Develop/implement a new visitor follow-up program
        • Have people greet and introduce visitors on Sunday mornings
      • Improve membership attendance, tracking and reporting process
      Committee or Mission: Membership We are a diverse community joyfully responding to God’s love and growing as Disciples of Christ by nurturing, teaching, reaching and serving all people.
    • PUMC 2009 Goal Worksheet: Growth
      • SMART Objectives:
      • Establish a robust Sunday morning greeter program in order to create a welcoming atmosphere for first-time (as well as repeat) visitors to PUMC. The Sunday morning greeter program will also provide a vehicle for gathering information about our visitors.
        • Possibly have greeter program involve establishment of “Visitors Table” in Sanford Davis Room.
      • Establish pew pads (aka Ritual of Friendship) and sign-in sheets for the various adult education and other Church School morning activities). This will provide information for the database (Membership Objective) and visitor follow-up program.
      • Work with PUMC staff to develop a stronger follow-up program for communicating with visitors – more than PUMC’s current practice of sending visitors a one-time note and brochure.
      • Goal Area:
      • Reaching People through Membership
      • Goals:
      • Reach out to and follow up with inactive members to see why they have become inactive and invite them back to PUMC.
      • Proactive pursuit of visitors
        • Develop/implement a new visitor follow-up program
        • Have people greet and introduce visitors on Sunday mornings
      • Improve membership attendance, tracking and reporting process
      Committee or Mission: Growth We are a diverse community joyfully responding to God’s love and growing as Disciples of Christ by nurturing, teaching, reaching and serving all people.
    • PUMC 2009 Goal Worksheet: Worship
      • SMART Objectives:
      • Identify the target audience(s) and the needs and interests by October 2009 and review at the October 2009 Worship Committee Meeting.
      • Goal Area:
      • Reaching People Through Worship
      • Goals:
      • Expand worship opportunities
      Committee or Mission: Worship We are a diverse community joyfully responding to God’s love and growing as Disciples of Christ by nurturing, teaching, reaching and serving all people.
    • Worship Action Plan: Expand Worship Opportunities
      • Test out 2 alternative worship formats and gather input
      • 1 contemporary, 1 contemplative
      • Advertise
      • Communicate with congregation
      • Gather feedback at the end of the service
      • Check impact on attendance
      Before October Worship Committee (Annette to make this an agenda item for April 14 meeting)
      • Take “field trips” to see some other worship formats
      Prior to April 14 Worship Committee meeting Sue
      • Research other church websites to identify which churches have alternative worship formats that we might want to visit
      End of September Jana
      • Share Conference demographic data
      End of June
              • Tracey, Jana
      • Survey members
      • Coordinate with Church Council
      • Select list
      • Collage data
      End of May
        • Sue, Jana
      • Survey leaders (in conjunction with Jana’s training program)
      • Note: Surveys need to be coordinated with Church Council
      • Tracey to share info on online tool
      • Collate data
      By When Who Owns It What
    • Worship – Expand Worship Opportunities
      • Who and what else they need:
      • Connect with Growth
      Get input from Growth on worship formats that might impact growth
      • Find out if Growth is planning any direct mails
      • Publicity support from Growth and Communications
      • Get the word out when we try alternative worship formats
      • Potentially direct mails
      • Connect with Membership
      Ongoing Feedback from Membership on any information they get from inactive members related to Worship How Will You Do It? When? Who/What Do You Need?
    • PUMC 2009 Goal Worksheet: Trustees
      • SMART Objectives:
      • Survey Sanford Davis Room.
      • Create Information Center in Sanford Davis Room.
      • Evaluate and determine furniture needs in Sanford Davis Room.
      • Develop plan for what to do with Sanford Davis Room during holidays and special sanctuary events.
      • Complete improvements to Sanford Davis Room by Rally Day, September, 2009
      • Improve visitor/member signage and information by Rally Day, September, 2009.
      • Goal Area :
      • Nurturing People in Our Congregation
      Goal: Make Sanford Davis Room more attractive for fellowship: a) remove clutter, b) have a decent kiosk or bulleting board center to post announcements, and c) have conversational chair groupings around the room. Committee or Mission: Trustees We are a diverse community joyfully responding to God’s love and growing as Disciples of Christ by nurturing, teaching, reaching and serving all people.
    • Action Plan - Trustees Goal: Make Sanford Davis Room more attractive for fellowship
      • 4/30/09
      • 5/1/09
      • 5/15/09
      • Pat Hatton
      • Beverly Masters
      • 2. Information Center
      • Consider desired content and prepare cost analysis
      • Determine software/hardware requirements for electronic kiosk
      • Get input from Dart Sageser and Ed Bennett re design for construction
      • Contact carpenter to arrange for construction
      • Determine who will be responsible for ongoing maintenance of kiosk – keep information current, control what is placed on kiosk, etc.
      • 4/30/09
      • Trustees
      • Survey Sanford Davis Room
      • Review layout
      • Eliminate clutter
      • Locate where Information Center (kiosk) should be located
      • Locate electrical outlets and determine what is needed for electronic component of kiosk.
      • Look for conversational seating placement
      • Seek input from designer
      • Consider needs of handicapped
      By When Who Owns It What
    • Action Plan – Trustees, Continued Goal: Make Sanford Davis Room more attractive for fellowship
      • 4. Plan for what to do with room during holidays and special sanctuary events
      • Consult staff, worship committee and sexton
      • 3. Evaluate furniture needs with designer
      • Consider adding small tables in conversational seating arrangements
      By When Who Owns It What
    • Action Plan - Trustees Goal: Improve Visitor/Member Signage and Information
      • 5/31/09
      • Trustees
      2. Decide information needs and appropriate location with design input 3. Do cost analysis
      • Rally Day, 9/09
      • Trustees
      4 Implement new signage
      • 4/30/09
      • Trustees
      1. Survey building and bulleting boards for signage and content By When Who Owns It What
    • PUMC 2009 Goal Worksheet: Education
      • SMART Objectives:
      • Collect and review as needed our current programs by 9/1/09 to ensure that what we believe we are doing, as it relates to Christian Education is actually what we are doing.
      • Review and revise our current programs after determining what resources are needed (oversight and responsibility) and surveying our needs.
      • Report back to Church Council with results and recommendations for growing our Christian Education by Spring 2009.
      • Goal Area :
      • Teaching God’s People by articulating the full scope of Christian Education for ages 5 to adult
      Goal: Maintain our focus and continue to grow and enhance the spiritual development of our children. Committee or Mission: Education We are a diverse community joyfully responding to God’s love and growing as Disciples of Christ by nurturing, teaching, reaching and serving all people.
    • Education Action Plan: Maintain our focus and continue to grow and enhance the spiritual development of our children. Who and what else they need: June 2010 Education Committee 5.Draft and make recommendations to Church Council Spring 2010 Education Committee 4. Review and revise programs Spring 2010 Education Committee 3. Survey congregation to determine if we are meeting needs 10/1/09 Education Committee 2. Determine what resources are needed (develop organization chart) 9/1/09
        • Education Committee and Youth Council
      1. Review and articulate our current programs By When Who Owns It What Fall 2009 Help from Conference on best practices from other churches who have a growing Christian Education Program. How Will You Do It? When? Who/What Do You Need?
    • PUMC 2009 Goal Worksheet: Outreach
      • SMART Objectives:
      • Create a market for ideas and opportunities for service so that members of the congregation are aware of opportunities and have a process by which to raise ideas by July 2009.
      • Goal Area :
      • Serving God’s People
      Goal: Provide more service opportunities within the community. Take on hand-on mission projects. Committee or Mission: Outreach We are a diverse community joyfully responding to God’s love and growing as Disciples of Christ by nurturing, teaching, reaching and serving all people.
    • Outreach Action Plan: Create a market for ideas . . . Get input from office staff & Pat Hatton on best ways to implement June Staff Communications June 30 Outreach 6. Create a process for members to bring potential outreach opportunities forward Get input from office staff & Pat Hatton on best ways to implement Staff Communications June 30 Outreach 5. Create a process with multiple ways for members to sign up for or express interest in opportunities. Coordinate schedule with Tom & Jana June Staff June 30 Outreach 4. Schedule regular “mission moments” during services (monthly or quarterly) to highlight specific opportunities June Trustees June 30 Outreach 3. Keep updated brochures & flyers for Outreach organizations in the planned kiosk in the Sanford Davis Room May Pat Hatton June 30 Outreach 2. Add a “button” on the front page of PUM WEB site directly linking to Outreach opportunities None June 30 Outreach 1. Define existing opportunities How When Support Needed By When Owner What
    • PUMC Planning Process
      • At the Church Council Planning Retreat we agreed on the following next steps:
      Take back to committee meetings, engage entire committee Committees June CC Mtg. Complete objectives and action plans for work begun at retreat – Membership/Growth, Trustees, Education, Worship and Outreach All Committees June 2009 Use plan as basis for committee reporting Iona, Bill and Mary By end of April Report out on Retreat – CHIMES, PUMC website, Church Council Minutes Meet with Chairs and/or committees to review process and get started on objectives and action plans Iona, Bill and Mary By May Share process with committees not at retreat – Education and UMW Send to Iona Small Groups from Retreat April 5 Transcribe work done on objectives and action plans at retreat Comments Who When What