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Pca 2010 summer spreadsheet hell with input

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Town Hall Session from PCA Summer 2010 on how spreadsheets just aren't cutting it anymore. Slide content from attendees . . .

Town Hall Session from PCA Summer 2010 on how spreadsheets just aren't cutting it anymore. Slide content from attendees . . .

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  • SLIDE 4 - fundamental error, Changepoint is not a task specific application, and it ranks ahead of Planview in both the Gartner Quadrant and the TSIA market review
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  • 1. Carrie T. Nauyalis
    Product Line Manager
    Planview, Inc.
    Climbing Out of Spreadsheet HellWhy Spreadsheets Aren’t Cutting it Anymore
  • 2. sponsors
  • 3. please take a moment to
    Identify someone to watch time – give 5 minute warning at :45 minutes.
    Identify someone to take notes – post notes to http://barcamp.org/ProductCampAustinSummer2010Notes
    Thank our sponsors
  • 4. Today’s Session
    If you manage a product portfolio, you’re probably used to dealing with a PLETHORA of spreadsheets:
    the product catalog
    prioritized projects for the next release
    current resource utilization
    the product P&L
    the release schedule
    the product backlog
    the technology & product roadmap
    the product requirements spreadsheet
    and MORE!
    Seriously! How is this possibly manageable? And how is a product manager expected to analyze all of this disparate data to ensure strategic alignment of work, to mitigate risk in the portfolio, and to smoke the competition with the next launch? In this HIGHLY interactive session, submitted for PCA Summer 2010, Product Campers will discuss the benefits and challenges of spreadsheets and what other solutions work effectively to manage all of this information.
  • 5. This session was a “Town Hall-style,” discussion-oriented presentation.
    All presentation content was generated by the attendees as part of the session discussion.
    Presenter’s Notes
  • 6. Easily Accessible
    Easy to Use
    Repository for Data
    Common Format
    Charts & Graphs
    Robust Calculations
    Scenarios on Tabs
    Sort, Filter, & Prioritize
    Pivot Tables
    Options for Flexibility
    Manages Checklists Well
    Common Import/Export
    Inexpensive
    Fun (on a good day!)
    Stability, in terms of changes
    Embedded Calculator
    Benefits of Spreadsheets
  • 7. Only 1 person can edit at a time
    Version Control
    Unable to effectively manage changes
    Consistency of data entry
    Formula errors
    Bad calculations = bad decisions
    Keeping the spreadsheet up to date
    Skill level required to do robust calculations
    Error prone
    Multiple versions of the truth
    Crashes!
    Size limitations – not a database
    Collaboration is tough
    Updates sometimes need a refresh
    Management treats it as the tool to answer all questions
    Challenges of Spreadsheets
  • 8. 8:25
  • 9. A BIGGER SPREADSHEET! 
    SharePoint
    • Collaboration
    • 10. Document Repository
    • 11. Same issues spreadsheets
    Homegrown Solutions
    • Very expensive
    • 12. Don’t integrate well
    • 13. Revert back to spreadsheet
    Templates
    Task-Specific Applications
    MS Project
    OpenProject
    Accept360
    ChangePoint
    Track
    Filemaker
    • (Don’t solve all needs)
    What Other Solutions Work Effectively
  • 14. “Spreadsheet Hell” is 1 of 5 Pitfalls of Product Portfolio Management uncovered in a 2009 Benchmark Survey on Product Development
    Working on 2nd Annual Study for 2010
    What other questions should we ask?
    What would you be interested in knowing about Product Portfolio Management?
    The Big Picture
  • 15. Small Companies/Startups
    Few people / Small Budget
    Tools / Systems
    Infrastructure
    Path for Growth
    Best Practices / Lessons Learned
    Collaborate on Experience
    Compare History
    Confidence in Projections
    Wins / Losses
    End of Life
    Internal
    How to Manage
    Emotions vs. Facts
    Product Life Cycle
    Better Metrics & Decisions
    Cross-Functional Challenges
    Managing interdependencies
    Common language / format
    Areas of Interest
  • 16. Thank You!
    Carrie T. Nauyalis
    Product Line Manager
    Planview, Inc.
  • 17. sponsors