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Pca 2010 summer   spreadsheet hell with input
 

Pca 2010 summer spreadsheet hell with input

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Town Hall Session from PCA Summer 2010 on how spreadsheets just aren't cutting it anymore. Slide content from attendees . . .

Town Hall Session from PCA Summer 2010 on how spreadsheets just aren't cutting it anymore. Slide content from attendees . . .

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    Pca 2010 summer   spreadsheet hell with input Pca 2010 summer spreadsheet hell with input Presentation Transcript

    • Carrie T. Nauyalis
      Product Line Manager
      Planview, Inc.
      Climbing Out of Spreadsheet HellWhy Spreadsheets Aren’t Cutting it Anymore
    • sponsors
    • please take a moment to
      Identify someone to watch time – give 5 minute warning at :45 minutes.
      Identify someone to take notes – post notes to http://barcamp.org/ProductCampAustinSummer2010Notes
      Thank our sponsors
    • Today’s Session
      If you manage a product portfolio, you’re probably used to dealing with a PLETHORA of spreadsheets:
      the product catalog
      prioritized projects for the next release
      current resource utilization
      the product P&L
      the release schedule
      the product backlog
      the technology & product roadmap
      the product requirements spreadsheet
      and MORE!
      Seriously! How is this possibly manageable? And how is a product manager expected to analyze all of this disparate data to ensure strategic alignment of work, to mitigate risk in the portfolio, and to smoke the competition with the next launch? In this HIGHLY interactive session, submitted for PCA Summer 2010, Product Campers will discuss the benefits and challenges of spreadsheets and what other solutions work effectively to manage all of this information.
    • This session was a “Town Hall-style,” discussion-oriented presentation.
      All presentation content was generated by the attendees as part of the session discussion.
      Presenter’s Notes
    • Easily Accessible
      Easy to Use
      Repository for Data
      Common Format
      Charts & Graphs
      Robust Calculations
      Scenarios on Tabs
      Sort, Filter, & Prioritize
      Pivot Tables
      Options for Flexibility
      Manages Checklists Well
      Common Import/Export
      Inexpensive
      Fun (on a good day!)
      Stability, in terms of changes
      Embedded Calculator
      Benefits of Spreadsheets
    • Only 1 person can edit at a time
      Version Control
      Unable to effectively manage changes
      Consistency of data entry
      Formula errors
      Bad calculations = bad decisions
      Keeping the spreadsheet up to date
      Skill level required to do robust calculations
      Error prone
      Multiple versions of the truth
      Crashes!
      Size limitations – not a database
      Collaboration is tough
      Updates sometimes need a refresh
      Management treats it as the tool to answer all questions
      Challenges of Spreadsheets
    • 8:25
    • A BIGGER SPREADSHEET! 
      SharePoint
      • Collaboration
      • Document Repository
      • Same issues spreadsheets
      Homegrown Solutions
      • Very expensive
      • Don’t integrate well
      • Revert back to spreadsheet
      Templates
      Task-Specific Applications
      MS Project
      OpenProject
      Accept360
      ChangePoint
      Track
      Filemaker
      • (Don’t solve all needs)
      What Other Solutions Work Effectively
    • “Spreadsheet Hell” is 1 of 5 Pitfalls of Product Portfolio Management uncovered in a 2009 Benchmark Survey on Product Development
      Working on 2nd Annual Study for 2010
      What other questions should we ask?
      What would you be interested in knowing about Product Portfolio Management?
      The Big Picture
    • Small Companies/Startups
      Few people / Small Budget
      Tools / Systems
      Infrastructure
      Path for Growth
      Best Practices / Lessons Learned
      Collaborate on Experience
      Compare History
      Confidence in Projections
      Wins / Losses
      End of Life
      Internal
      How to Manage
      Emotions vs. Facts
      Product Life Cycle
      Better Metrics & Decisions
      Cross-Functional Challenges
      Managing interdependencies
      Common language / format
      Areas of Interest
    • Thank You!
      Carrie T. Nauyalis
      Product Line Manager
      Planview, Inc.
    • sponsors